MassBay Community College
Senior Technical Coordinator of Admissions Operations (Coordinator of Instructio
MassBay Community College, Wellesley, Massachusetts, us, 02482
Senior Technical Coordinator of Admissions Operations (Coordinator of Instructional Technology)
Department:
Enrollment Management Location:
Majority Remote MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a vibrant educational community, and have a desire and ability to serve a population of students with various needs and backgrounds. Reporting to the Associate Director of Admissions Operations, the Senior Technical Coordinator of Admissions Operations coordinates all operational, technology, and system administration aspects of the department's routine activities. This position provides assistance to all Admissions staff in learning and implementing standardized processes, coordinates with all recruitment staff, and collaborates with Marketing and IT Departments. This position is responsible for assisting in the design of and supervising the maintenance of the Customer Relationship Management (CRM) system and business process automation, documentation, and department-wide training on key application processing, student information, communication, data management and reporting tools. This is a mostly remote position but is required to be on campus for certain Open House, Training and Professional Development Day occasions. Key Responsibilities and Duties: Support the Associate Director of Admissions Operations in providing technical support and training for the Department. Captain the implementation of SLATE CRM, oversee and coordinate the daily maintenance and activities of the CRM including ongoing automation of the online admissions applications, other forms (such as selective admissions applications), event management and communication, integrity of data, and integration of data into PeopleSoft. Assist the Associate Director in meeting enrollment goals by reassessing workflow issues and continually developing innovative ways to engage and support prospective students and referral sources. Oversee operational functions of the PeopleSoft admissions module including data integrity, reporting, upgrade testing, training, workflows and any integration solutions needed. With the Associate Director and IT staff, streamline tasks, optimize efficiencies, identify, vet, and implement technology solutions to improve operations such as DocuWare and other technology platforms. Serve as liaison between the Admissions Office and the Office of Information Technology, representing Admissions in the monthly PeopleSoft User Group meetings and attending regional PeopleSoft conferences as possible. Research/investigate new technologies and recommend purchases. Support the Associate Director in coordinating operation, training, maintenance, purchase, and support of equipment, i.e., conduct training, workshops, and in-service for staff. Provide training/support. Test equipment and tools for system faults and eliminate problems; maintain the security of systems. Oversee equipment/licensing inventory and maintain inventory records with purchasing; coordinate the purchase of equipment; specify and prepare bids for new systems, software, and services. Implement new equipment and technology into the current structure of the department. Design and deliver training for admissions operations and customer service personnel, including identifying professional development opportunities. Coordinate and lead weekly CRM oversight meetings and hold individual meetings as needed. Work closely with the Associate Director to create communication flows for prospective students and with the Marketing Department to ensure timely execution of print and digital communications to inquiries, applicants, admits, and enrollees. Oversee all back-office aspects of event management (RSVPs, pre/post event pieces, print and electronic collateral updating). Assist in data-driven decisions by creating regular reports such as funnel reports and statistical evaluations as required to monitor enrollment goal progress. Maintain professional knowledge in applicable areas (i.e., maintain a working knowledge of assigned area, research new technologies, equipment, products, trends, and advances in the profession, read professional literature, attend workshops and training sessions). Other duties as assigned. This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College. All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity. Minimum Qualifications: Master's degree in Education, Psychology, Counseling, Human Services, Liberal Arts, or closely related field; with three (3) years experience and/or training involving college admissions, transfer credit evaluation, or academic counseling/advisement; or an equivalent combination of education, training, and experience. The College will consider the following as an equivalent combination of education, training, and experience: Master's degree in Instructional Media/Technology, Instructional System Design, Instructional Technology, Computer Science, Liberal Arts, Education, or closely related field; with three (3) years experience and/or training that includes media production, instructional design, telecommunications, media education, and multimedia equipment operations; or an equivalent combination of education, training, and experience. Bachelor's degree in Instructional Media/Technology, Instructional System Design, Instructional Technology, Computer Science, Liberal Arts, Education, or closely related field; with five (5) years experience and/or training that includes media production, instructional design, telecommunications, media education, and multimedia equipment operations; or an equivalent combination of education, training, and experience. Associate's degree in Instructional Media/Technology, Instructional System Design, Instructional Technology, Computer Science, Liberal Arts, Education, or closely related field; with seven (7) years experience and/or training that includes media production, instructional design, telecommunications, media education, and multimedia equipment operations; or an equivalent combination of education, training, and experience. Preferred Qualifications: Sensitivity and commitment to the goals of Affirmative Action and workforce diversity. Experience working in a diverse environment. Demonstrates commitment to working with underserved students. Additional Information: Salary Range:
$82,787 - $94,048, in accordance with one's education and experience as dictated by the collective bargaining agreement/classification compensation structure. Array of choices for health insurance plans to meet individual/family needs. Affordable Dental Insurance and vision discount program. 12 paid State/Federal holidays. Generous sick, vacation, and personal time. Flexible Spending Plans to reduce your taxable income. Low-cost basic and optional life insurance. Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement. Deferred Compensation plans i.e., 457(b) or 403(b). Tuition Benefits for employees and dependents at state colleges and universities. Free Employee Assistance Program (EAP). Eligibility towards Public Service Loan Forgiveness (PSLF). Free gym and parking on campus. Need more information: https://www.massbay.edu/employment/benefits Position Type:
MCCC-Professional MCCC Union Title and Grade:
Coordinator of Instructional Technology, Grade 7 Deadline:
October 21st, 2025, or thereafter until filled. To Apply:
Please include a letter of interest and resume with your online application. Hiring is subject to state appropriation funding. Final candidates are required to provide sealed transcripts and/or certifications. Hiring is contingent upon a successful CORI clearance. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
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Department:
Enrollment Management Location:
Majority Remote MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a vibrant educational community, and have a desire and ability to serve a population of students with various needs and backgrounds. Reporting to the Associate Director of Admissions Operations, the Senior Technical Coordinator of Admissions Operations coordinates all operational, technology, and system administration aspects of the department's routine activities. This position provides assistance to all Admissions staff in learning and implementing standardized processes, coordinates with all recruitment staff, and collaborates with Marketing and IT Departments. This position is responsible for assisting in the design of and supervising the maintenance of the Customer Relationship Management (CRM) system and business process automation, documentation, and department-wide training on key application processing, student information, communication, data management and reporting tools. This is a mostly remote position but is required to be on campus for certain Open House, Training and Professional Development Day occasions. Key Responsibilities and Duties: Support the Associate Director of Admissions Operations in providing technical support and training for the Department. Captain the implementation of SLATE CRM, oversee and coordinate the daily maintenance and activities of the CRM including ongoing automation of the online admissions applications, other forms (such as selective admissions applications), event management and communication, integrity of data, and integration of data into PeopleSoft. Assist the Associate Director in meeting enrollment goals by reassessing workflow issues and continually developing innovative ways to engage and support prospective students and referral sources. Oversee operational functions of the PeopleSoft admissions module including data integrity, reporting, upgrade testing, training, workflows and any integration solutions needed. With the Associate Director and IT staff, streamline tasks, optimize efficiencies, identify, vet, and implement technology solutions to improve operations such as DocuWare and other technology platforms. Serve as liaison between the Admissions Office and the Office of Information Technology, representing Admissions in the monthly PeopleSoft User Group meetings and attending regional PeopleSoft conferences as possible. Research/investigate new technologies and recommend purchases. Support the Associate Director in coordinating operation, training, maintenance, purchase, and support of equipment, i.e., conduct training, workshops, and in-service for staff. Provide training/support. Test equipment and tools for system faults and eliminate problems; maintain the security of systems. Oversee equipment/licensing inventory and maintain inventory records with purchasing; coordinate the purchase of equipment; specify and prepare bids for new systems, software, and services. Implement new equipment and technology into the current structure of the department. Design and deliver training for admissions operations and customer service personnel, including identifying professional development opportunities. Coordinate and lead weekly CRM oversight meetings and hold individual meetings as needed. Work closely with the Associate Director to create communication flows for prospective students and with the Marketing Department to ensure timely execution of print and digital communications to inquiries, applicants, admits, and enrollees. Oversee all back-office aspects of event management (RSVPs, pre/post event pieces, print and electronic collateral updating). Assist in data-driven decisions by creating regular reports such as funnel reports and statistical evaluations as required to monitor enrollment goal progress. Maintain professional knowledge in applicable areas (i.e., maintain a working knowledge of assigned area, research new technologies, equipment, products, trends, and advances in the profession, read professional literature, attend workshops and training sessions). Other duties as assigned. This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College. All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity. Minimum Qualifications: Master's degree in Education, Psychology, Counseling, Human Services, Liberal Arts, or closely related field; with three (3) years experience and/or training involving college admissions, transfer credit evaluation, or academic counseling/advisement; or an equivalent combination of education, training, and experience. The College will consider the following as an equivalent combination of education, training, and experience: Master's degree in Instructional Media/Technology, Instructional System Design, Instructional Technology, Computer Science, Liberal Arts, Education, or closely related field; with three (3) years experience and/or training that includes media production, instructional design, telecommunications, media education, and multimedia equipment operations; or an equivalent combination of education, training, and experience. Bachelor's degree in Instructional Media/Technology, Instructional System Design, Instructional Technology, Computer Science, Liberal Arts, Education, or closely related field; with five (5) years experience and/or training that includes media production, instructional design, telecommunications, media education, and multimedia equipment operations; or an equivalent combination of education, training, and experience. Associate's degree in Instructional Media/Technology, Instructional System Design, Instructional Technology, Computer Science, Liberal Arts, Education, or closely related field; with seven (7) years experience and/or training that includes media production, instructional design, telecommunications, media education, and multimedia equipment operations; or an equivalent combination of education, training, and experience. Preferred Qualifications: Sensitivity and commitment to the goals of Affirmative Action and workforce diversity. Experience working in a diverse environment. Demonstrates commitment to working with underserved students. Additional Information: Salary Range:
$82,787 - $94,048, in accordance with one's education and experience as dictated by the collective bargaining agreement/classification compensation structure. Array of choices for health insurance plans to meet individual/family needs. Affordable Dental Insurance and vision discount program. 12 paid State/Federal holidays. Generous sick, vacation, and personal time. Flexible Spending Plans to reduce your taxable income. Low-cost basic and optional life insurance. Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement. Deferred Compensation plans i.e., 457(b) or 403(b). Tuition Benefits for employees and dependents at state colleges and universities. Free Employee Assistance Program (EAP). Eligibility towards Public Service Loan Forgiveness (PSLF). Free gym and parking on campus. Need more information: https://www.massbay.edu/employment/benefits Position Type:
MCCC-Professional MCCC Union Title and Grade:
Coordinator of Instructional Technology, Grade 7 Deadline:
October 21st, 2025, or thereafter until filled. To Apply:
Please include a letter of interest and resume with your online application. Hiring is subject to state appropriation funding. Final candidates are required to provide sealed transcripts and/or certifications. Hiring is contingent upon a successful CORI clearance. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
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