Vaco
Overview
Job Title:
Accounts Payable Specialist About the Company Our client is a well-established organization committed to financial integrity and operational excellence. They seek a detail-oriented Accounts Payable Specialist to join the finance team and ensure timely, accurate processing of vendor invoices and payments. This role offers the chance to work in a collaborative environment that values process improvement, strong controls, and professional growth. Position Summary The Accounts Payable Specialist is responsible for full-cycle AP processing, vendor management, payment execution, and reconciliations. The role supports month-end close activities, ensures compliance with company policies and internal controls, and partners with Procurement, Treasury, and Accounting to resolve vendor issues and improve AP processes. Key Responsibilities
Receive, review, and code vendor invoices; ensure appropriate approvals and matching to purchase orders and receipts where required. Enter and process invoices in the ERP system and route for approval according to policy. Prepare and execute payment runs (ACH, wire, check) and ensure timely vendor payments. Reconcile vendor statements and resolve discrepancies, disputed invoices, and short pays. Maintain vendor records, process W-9 requests, and support 1099 reporting procedures. Assist with month-end close tasks including AP account reconciliations and accruals. Support internal controls and SOX compliance by maintaining supporting documentation and participating in audit requests. Respond promptly to vendor inquiries regarding payment status, remittance details, and invoice questions. Identify process improvement opportunities and assist with AP automation or workflow enhancement initiatives. Support cross-functional teams (Procurement, Treasury, Accounting) on invoice and payment issues as needed. Qualifications
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered. 2+ years of accounts payable or related accounting experience. Proficiency with ERP systems (NetSuite, Oracle, SAP, Dynamics, or similar) and strong Excel skills. Solid attention to detail and ability to manage multiple priorities in a deadline-driven environment. Strong communication and interpersonal skills for vendor and internal stakeholder interaction. Understanding of payment methods (ACH, wire, check) and basic vendor tax/reporting requirements (1099). Proven problem-solving skills and a continuous-improvement mindset. Determining compensation for this role at Vaco/Highspring depends upon a wide array of factors including skill sets, experience, training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to full inclusion of all qualified individuals and will provide reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Workplace discrimination is illegal. By submitting to this position, you agree to allow Vaco by Highspring to present your candidacy and to provide accurate information about your qualifications.
Privacy Notice
Vaco by Highspring and its affiliates respect your privacy and are committed to providing transparent notice of our policies. California residents may access HR notices here; Virginia residents may access state-specific policies here; residents of all other states may access policies here; Canadian residents may access policies in English here and in French here; residents of GDPR-governed countries may access policies here. Pay Transparency Notice
Determining compensation for this role depends upon factors including skill sets, experience, training, licensure and certifications, office location, and other business needs. The salary range is disclosed where required by local law; the individual may also be eligible for discretionary bonuses.
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Job Title:
Accounts Payable Specialist About the Company Our client is a well-established organization committed to financial integrity and operational excellence. They seek a detail-oriented Accounts Payable Specialist to join the finance team and ensure timely, accurate processing of vendor invoices and payments. This role offers the chance to work in a collaborative environment that values process improvement, strong controls, and professional growth. Position Summary The Accounts Payable Specialist is responsible for full-cycle AP processing, vendor management, payment execution, and reconciliations. The role supports month-end close activities, ensures compliance with company policies and internal controls, and partners with Procurement, Treasury, and Accounting to resolve vendor issues and improve AP processes. Key Responsibilities
Receive, review, and code vendor invoices; ensure appropriate approvals and matching to purchase orders and receipts where required. Enter and process invoices in the ERP system and route for approval according to policy. Prepare and execute payment runs (ACH, wire, check) and ensure timely vendor payments. Reconcile vendor statements and resolve discrepancies, disputed invoices, and short pays. Maintain vendor records, process W-9 requests, and support 1099 reporting procedures. Assist with month-end close tasks including AP account reconciliations and accruals. Support internal controls and SOX compliance by maintaining supporting documentation and participating in audit requests. Respond promptly to vendor inquiries regarding payment status, remittance details, and invoice questions. Identify process improvement opportunities and assist with AP automation or workflow enhancement initiatives. Support cross-functional teams (Procurement, Treasury, Accounting) on invoice and payment issues as needed. Qualifications
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered. 2+ years of accounts payable or related accounting experience. Proficiency with ERP systems (NetSuite, Oracle, SAP, Dynamics, or similar) and strong Excel skills. Solid attention to detail and ability to manage multiple priorities in a deadline-driven environment. Strong communication and interpersonal skills for vendor and internal stakeholder interaction. Understanding of payment methods (ACH, wire, check) and basic vendor tax/reporting requirements (1099). Proven problem-solving skills and a continuous-improvement mindset. Determining compensation for this role at Vaco/Highspring depends upon a wide array of factors including skill sets, experience, training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to full inclusion of all qualified individuals and will provide reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Workplace discrimination is illegal. By submitting to this position, you agree to allow Vaco by Highspring to present your candidacy and to provide accurate information about your qualifications.
Privacy Notice
Vaco by Highspring and its affiliates respect your privacy and are committed to providing transparent notice of our policies. California residents may access HR notices here; Virginia residents may access state-specific policies here; residents of all other states may access policies here; Canadian residents may access policies in English here and in French here; residents of GDPR-governed countries may access policies here. Pay Transparency Notice
Determining compensation for this role depends upon factors including skill sets, experience, training, licensure and certifications, office location, and other business needs. The salary range is disclosed where required by local law; the individual may also be eligible for discretionary bonuses.
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