Plexos Group, LLC
Grants and Contracts Manager (FEMA Recovery Program)
Plexos Group, LLC, Santa Fe, New Mexico, us, 87503
Grants and Contracts Manager (FEMA Recovery Program)
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Grants and Contracts Manager (FEMA Recovery Program)
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Plexos Group, LLC Plexos Group is currently seeking a Grants and Contracts Manager to oversee contract functions related to grants management and finance. The Deputy Contract Manager will oversee the financial aspects of disaster assistance projects, ensuring compliance with relevant policies and optimizing reimbursement. Candidates must be local to the State of New Mexico or willing to deploy 75% of the time to Santa Fe, NM. RESPONSIBILITIES: Manage two core teams conducting financial and grants management services to the client, including direct supervision of staff who perform roles assisting with sub-grant analysis, reporting, and reconciliation. Manage the financial aspects of disaster assistance projects under programs such as FEMA Public Assistance, Hazard Mitigation Grant Program, and Building Resilient Infrastructure and Communities, including budgeting, forecasting, and financial reporting. Work closely with other departments, such as procurement, legal, and disaster recovery teams, to ensure cohesive project management. Serve as a primary point of contact to the client’s CFO, Grants Bureau Chief, and Deputy Cabinet Secretary for Finance. Provide immediate assistance to requests by the client’s financial and grants management leadership teams to satisfy requirements related to reporting, single audits, and other deliverables related to the grants and finance scope of work. Oversee the preparation, submission, and tracking of reimbursement requests to ensure timely and accurate payments. Review and verify that the Auditing and Reimbursement Team is conducting full and accurate reconciliations of all projects prior to approving for payment. Ensure all financial transactions comply with federal, state, and local regulations, as well as company policies. Analyze financial data related to disaster recovery projects to provide insights and recommendations for improving reimbursement processes and cost-saving opportunities. Identify and mitigate financial risks associated with disaster assistance projects. Review and approve accurate and timely financial statements and reports related to project performance and reimbursement status. Augment reporting as necessary. Assist in internal and external audits related to project financials and reimbursement processes. Work with the Auditing and Reimbursement Lead to ensure the team provides accurate and timely support to clients and sub-recipients with questions, deliverables, and processes related to program administration, policies, procedures, and grant and contract management. Assist teams with obtaining and recording accurate project work records related to financial tracking and reporting. Support comprehensive document retention in compliance with State and Federal requirements. Attend and facilitate meetings with stakeholders, including state, county, and municipal leaders, to address questions and next steps to support financial and grants management functions. Provide technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures. Ensure recipient and sub-recipient compliance with FEMA and State requirements for active disaster assistance programs. Oversee the completion of required monitoring functions, including quarterly reporting and risk assessments. Maintain a regular work schedule and work extended hours when needed. MINIMUM QUALIFICATIONS: 3 to 5 years of work experience in project management, finance, or a related field, preferably within disaster response or public assistance programs. Strong analytical, organizational, and communication skills. Proficiency in financial software and Microsoft Office Suite. Familiarity with FEMA Public Assistance Program and Policy Guide, and other relevant disaster assistance regulations and guidelines. Preferred: Bachelor’s degree from an accredited college or university in finance, accounting, business administration, or a related field. KNOWLEDGE, SKILLS AND ABILITIES: In-depth knowledge and ability to effectively apply knowledge of government organizations, operations and emergency management programs at the federal, state and local levels. Skilled in team management, including supervising contract staff, delivering multiple programs simultaneously, and coordinating several workstreams. Exemplify the firm’s core mission and the values of integrity, teamwork, accountability and excellence. Excellent interpersonal skills to establish and maintain effective working relationships with internal and external customers. Organizational flexibility and the ability to prioritize in a multi-demand, changing environment. Ability to meet multiple deadlines without sacrificing accuracy or timeliness; ability to work independently and follow complex instructions. Effective communication (oral and written) and the ability to deliver clear, professional presentations to varied audiences. Analytical, detail-oriented, and able to multi-task without sacrificing accuracy. Ability to analyze problems, identify causes, and apply actions to resolve issues and prevent recurrences. Proficiency with software and systems and ability to learn new software/systems; demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Company Description: The Plexos Group, LLC employs experienced professionals in disaster recovery management with extensive project work for municipal, state, and federal agencies. Our team has over 100 years of combined experience in disaster recovery and has led programs in excess of $25 billion.
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Join to apply for the
Grants and Contracts Manager (FEMA Recovery Program)
role at
Plexos Group, LLC Plexos Group is currently seeking a Grants and Contracts Manager to oversee contract functions related to grants management and finance. The Deputy Contract Manager will oversee the financial aspects of disaster assistance projects, ensuring compliance with relevant policies and optimizing reimbursement. Candidates must be local to the State of New Mexico or willing to deploy 75% of the time to Santa Fe, NM. RESPONSIBILITIES: Manage two core teams conducting financial and grants management services to the client, including direct supervision of staff who perform roles assisting with sub-grant analysis, reporting, and reconciliation. Manage the financial aspects of disaster assistance projects under programs such as FEMA Public Assistance, Hazard Mitigation Grant Program, and Building Resilient Infrastructure and Communities, including budgeting, forecasting, and financial reporting. Work closely with other departments, such as procurement, legal, and disaster recovery teams, to ensure cohesive project management. Serve as a primary point of contact to the client’s CFO, Grants Bureau Chief, and Deputy Cabinet Secretary for Finance. Provide immediate assistance to requests by the client’s financial and grants management leadership teams to satisfy requirements related to reporting, single audits, and other deliverables related to the grants and finance scope of work. Oversee the preparation, submission, and tracking of reimbursement requests to ensure timely and accurate payments. Review and verify that the Auditing and Reimbursement Team is conducting full and accurate reconciliations of all projects prior to approving for payment. Ensure all financial transactions comply with federal, state, and local regulations, as well as company policies. Analyze financial data related to disaster recovery projects to provide insights and recommendations for improving reimbursement processes and cost-saving opportunities. Identify and mitigate financial risks associated with disaster assistance projects. Review and approve accurate and timely financial statements and reports related to project performance and reimbursement status. Augment reporting as necessary. Assist in internal and external audits related to project financials and reimbursement processes. Work with the Auditing and Reimbursement Lead to ensure the team provides accurate and timely support to clients and sub-recipients with questions, deliverables, and processes related to program administration, policies, procedures, and grant and contract management. Assist teams with obtaining and recording accurate project work records related to financial tracking and reporting. Support comprehensive document retention in compliance with State and Federal requirements. Attend and facilitate meetings with stakeholders, including state, county, and municipal leaders, to address questions and next steps to support financial and grants management functions. Provide technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures. Ensure recipient and sub-recipient compliance with FEMA and State requirements for active disaster assistance programs. Oversee the completion of required monitoring functions, including quarterly reporting and risk assessments. Maintain a regular work schedule and work extended hours when needed. MINIMUM QUALIFICATIONS: 3 to 5 years of work experience in project management, finance, or a related field, preferably within disaster response or public assistance programs. Strong analytical, organizational, and communication skills. Proficiency in financial software and Microsoft Office Suite. Familiarity with FEMA Public Assistance Program and Policy Guide, and other relevant disaster assistance regulations and guidelines. Preferred: Bachelor’s degree from an accredited college or university in finance, accounting, business administration, or a related field. KNOWLEDGE, SKILLS AND ABILITIES: In-depth knowledge and ability to effectively apply knowledge of government organizations, operations and emergency management programs at the federal, state and local levels. Skilled in team management, including supervising contract staff, delivering multiple programs simultaneously, and coordinating several workstreams. Exemplify the firm’s core mission and the values of integrity, teamwork, accountability and excellence. Excellent interpersonal skills to establish and maintain effective working relationships with internal and external customers. Organizational flexibility and the ability to prioritize in a multi-demand, changing environment. Ability to meet multiple deadlines without sacrificing accuracy or timeliness; ability to work independently and follow complex instructions. Effective communication (oral and written) and the ability to deliver clear, professional presentations to varied audiences. Analytical, detail-oriented, and able to multi-task without sacrificing accuracy. Ability to analyze problems, identify causes, and apply actions to resolve issues and prevent recurrences. Proficiency with software and systems and ability to learn new software/systems; demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Company Description: The Plexos Group, LLC employs experienced professionals in disaster recovery management with extensive project work for municipal, state, and federal agencies. Our team has over 100 years of combined experience in disaster recovery and has led programs in excess of $25 billion.
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