ZipRecruiter
Grants and Contracts Manager (FEMA Recovery Program)
ZipRecruiter, Santa Fe, New Mexico, us, 87503
Overview
Plexos Group is seeking a Grants and Contracts Manager to oversee contract functions related to grants management and finance. The Deputy Contract Manager will oversee the financial aspects of disaster assistance projects, ensuring compliance with policies and optimizing reimbursement. Candidates must be local to the State of New Mexico or willing to deploy 75% of the time to Santa Fe, NM.
Responsibilities
Manage two core teams conducting financial and grants management services to the client, including direct supervision of staff who assist with sub-grant analysis, reporting, and reconciliation.
Manage the financial aspects of disaster assistance projects under programs such as FEMA Public Assistance, Hazard Mitigation Grant Program, and Building Resilient Infrastructure and Communities, including budgeting, forecasting, and financial reporting.
Work closely with other departments, such as procurement, legal, and disaster recovery teams, to ensure cohesive project management. Serve as a primary contact to the clients’ Chief Financial Officers, Grants Bureau Chief, and Deputy Cabinet Secretary for Finance.
Provide immediate assistance to requests by the clients’ financial and grants management leadership to satisfy reporting, single audits, and other deliverables related to the grants and finance scope of work.
Oversee the preparation, submission, and tracking of reimbursement requests to ensure timely and accurate payments, including review and verification that the Auditing and Reimbursement Team conducts full and accurate reconciliations of all projects prior to payment approval.
Ensure all financial transactions comply with federal, state, and local regulations, as well as company policies.
Analyze financial data related to disaster recovery projects to provide insights and recommendations for improving reimbursement processes and cost-saving opportunities.
Identify and mitigate financial risks associated with disaster assistance projects.
Review and approve accurate and timely financial statements and reports related to project performance and reimbursement status. Augment the team with preparation of required reporting as necessary.
Assist in internal and external audits related to project financials and reimbursement processes.
Work with the Auditing and Reimbursement Lead to ensure the team provides accurate and timely support to clients and sub-recipients regarding program administration, policies, procedures, and grant and contract management.
Assist teams with obtaining and recording accurate project work records related to financial tracking and reporting. Support comprehensive document retention in compliance with state and federal requirements.
Attend and facilitate meetings with stakeholders, including state, county, and municipal leaders, to address questions, concerns, and next steps to support financial and grants management functions.
Provide technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures.
Ensure recipient and sub-recipient compliance with FEMA and state requirements for active disaster assistance programs.
Oversee the completion of required monitoring functions, including quarterly reporting and risk assessments.
Maintain a regular work schedule and work extended hours when needed.
Minimum Qualifications
3 to 5 years of work experience in project management, finance, or a related field, preferably within disaster response or public assistance programs.
Strong analytical, organizational, and communication skills.
Proficiency in financial software and Microsoft Office Suite.
Familiarity with FEMA Public Assistance Program and Policy Guide, and other relevant disaster assistance regulations and guidelines.
Bachelor’s degree from an accredited college or university in finance, accounting, business administration, or a related field.
Knowledge, Skills and Abilities
In-depth knowledge of government organizations, operations and emergency management programs at federal, state and local levels.
Skilled in team management, including direct supervision and coaching to contract staff, and ability to deliver multiple programs simultaneously and coordinate several workstreams.
Value-oriented alignment with the firm’s mission and values of integrity, teamwork, accountability and excellence.
Excellent interpersonal skills and ability to establish and maintain working relationships with internal and external customers.
Organized, flexible, and able to prioritize in a multi-demand and changing environment.
Ability to meet multiple deadlines without sacrificing accuracy or timeliness; able to work independently and interpret complex instructions.
Strong written and verbal communication skills with the ability to present clearly to diverse audiences.
Analytical, detail-oriented, and capable of multitasking.
Ability to analyze problems, identify causes, and apply actions to resolve issues and prevent recurrence.
Proficiency with utilized software and systems; ability to learn new software/systems.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristics protected by law. Plexos Group is committed to providing a workplace environment free from discrimination and ensuring equal opportunity for all employees.
Company Description The Plexos Group, LLC employs experienced professionals in disaster recovery management who have completed similar work for municipal, state, and federal agencies. Our project team has more than 100 years of combined experience in managing disaster recovery and has led disaster recovery programs in excess of $25 billion.
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Responsibilities
Manage two core teams conducting financial and grants management services to the client, including direct supervision of staff who assist with sub-grant analysis, reporting, and reconciliation.
Manage the financial aspects of disaster assistance projects under programs such as FEMA Public Assistance, Hazard Mitigation Grant Program, and Building Resilient Infrastructure and Communities, including budgeting, forecasting, and financial reporting.
Work closely with other departments, such as procurement, legal, and disaster recovery teams, to ensure cohesive project management. Serve as a primary contact to the clients’ Chief Financial Officers, Grants Bureau Chief, and Deputy Cabinet Secretary for Finance.
Provide immediate assistance to requests by the clients’ financial and grants management leadership to satisfy reporting, single audits, and other deliverables related to the grants and finance scope of work.
Oversee the preparation, submission, and tracking of reimbursement requests to ensure timely and accurate payments, including review and verification that the Auditing and Reimbursement Team conducts full and accurate reconciliations of all projects prior to payment approval.
Ensure all financial transactions comply with federal, state, and local regulations, as well as company policies.
Analyze financial data related to disaster recovery projects to provide insights and recommendations for improving reimbursement processes and cost-saving opportunities.
Identify and mitigate financial risks associated with disaster assistance projects.
Review and approve accurate and timely financial statements and reports related to project performance and reimbursement status. Augment the team with preparation of required reporting as necessary.
Assist in internal and external audits related to project financials and reimbursement processes.
Work with the Auditing and Reimbursement Lead to ensure the team provides accurate and timely support to clients and sub-recipients regarding program administration, policies, procedures, and grant and contract management.
Assist teams with obtaining and recording accurate project work records related to financial tracking and reporting. Support comprehensive document retention in compliance with state and federal requirements.
Attend and facilitate meetings with stakeholders, including state, county, and municipal leaders, to address questions, concerns, and next steps to support financial and grants management functions.
Provide technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures.
Ensure recipient and sub-recipient compliance with FEMA and state requirements for active disaster assistance programs.
Oversee the completion of required monitoring functions, including quarterly reporting and risk assessments.
Maintain a regular work schedule and work extended hours when needed.
Minimum Qualifications
3 to 5 years of work experience in project management, finance, or a related field, preferably within disaster response or public assistance programs.
Strong analytical, organizational, and communication skills.
Proficiency in financial software and Microsoft Office Suite.
Familiarity with FEMA Public Assistance Program and Policy Guide, and other relevant disaster assistance regulations and guidelines.
Bachelor’s degree from an accredited college or university in finance, accounting, business administration, or a related field.
Knowledge, Skills and Abilities
In-depth knowledge of government organizations, operations and emergency management programs at federal, state and local levels.
Skilled in team management, including direct supervision and coaching to contract staff, and ability to deliver multiple programs simultaneously and coordinate several workstreams.
Value-oriented alignment with the firm’s mission and values of integrity, teamwork, accountability and excellence.
Excellent interpersonal skills and ability to establish and maintain working relationships with internal and external customers.
Organized, flexible, and able to prioritize in a multi-demand and changing environment.
Ability to meet multiple deadlines without sacrificing accuracy or timeliness; able to work independently and interpret complex instructions.
Strong written and verbal communication skills with the ability to present clearly to diverse audiences.
Analytical, detail-oriented, and capable of multitasking.
Ability to analyze problems, identify causes, and apply actions to resolve issues and prevent recurrence.
Proficiency with utilized software and systems; ability to learn new software/systems.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristics protected by law. Plexos Group is committed to providing a workplace environment free from discrimination and ensuring equal opportunity for all employees.
Company Description The Plexos Group, LLC employs experienced professionals in disaster recovery management who have completed similar work for municipal, state, and federal agencies. Our project team has more than 100 years of combined experience in managing disaster recovery and has led disaster recovery programs in excess of $25 billion.
#J-18808-Ljbffr