Electric Feel Entertainment
We are seeking a highly experienced career Executive Assistant to provide world-class support to the CEO of Electric Feel. This role is designed for someone who is deeply committed to the EA profession and thrives in being the strategic right hand to a senior executive.
The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. They will bring a high EQ, discretion, and the ability to anticipate needs before they arise. Beyond managing calendars and logistics, this role requires a partner who can think strategically, build systems, and serve as the CEO’s gatekeeper, liaison, and trusted advisor.
EA Job Duties:
Strategically manage a dynamic & complex calendar to maximize the CEO's productivity Attend all CEO meetings and calls, capture action items & identify follow-ups Develop and optimize meeting agendas, proactively coordinating with stakeholders to drive efficiency and decision-making Serve as chief gatekeeper and executive liaison, balancing priorities, managing information flow and protecting the CEO’s time Own comprehensive travel logistics, ensuring seamless arrangements and proactively mitigating potential disruptions Coordinate cross-functional communication, facilitating collaboration between employees and departments Act as the primary point of contact for all executive communications Handle all incoming invoices and make sure they’re paid on time. Delegate to appropriate accounting (business vs personal) Availability to perform job duties outside of normal business hours when vital (weekends/evenings) Stay on top of contracts and signature requests & make sure deadlines are being hit Serve as supervisor of Office Coordinator - flag when executive is in the office, highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations Work directly with the House Manager to help arrange in-home meetings, parties & events Manage personal and strategic projects for the CEO, exercising discretion, judgment, and high-level problem-solving Maintain the highest level of confidentiality and discretion, handling sensitive information with professionalism and integrity Touring Support:
Maintain an updated and accurate calendar of artist movements & show logistics for CEO Own and organize all ticket requests for artist shows Work directly with tour management team on ticket & riser allotment & ensure realistic needs are met Travel & attend shows where the CEO needs more hospitality support for clients & guests Flag possible issues ahead of time & work with appropriate teams to find solutions Work with on-the-ground drivers & greeters to ensure CEO is where he needs to be, effortlessly
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Strategically manage a dynamic & complex calendar to maximize the CEO's productivity Attend all CEO meetings and calls, capture action items & identify follow-ups Develop and optimize meeting agendas, proactively coordinating with stakeholders to drive efficiency and decision-making Serve as chief gatekeeper and executive liaison, balancing priorities, managing information flow and protecting the CEO’s time Own comprehensive travel logistics, ensuring seamless arrangements and proactively mitigating potential disruptions Coordinate cross-functional communication, facilitating collaboration between employees and departments Act as the primary point of contact for all executive communications Handle all incoming invoices and make sure they’re paid on time. Delegate to appropriate accounting (business vs personal) Availability to perform job duties outside of normal business hours when vital (weekends/evenings) Stay on top of contracts and signature requests & make sure deadlines are being hit Serve as supervisor of Office Coordinator - flag when executive is in the office, highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations Work directly with the House Manager to help arrange in-home meetings, parties & events Manage personal and strategic projects for the CEO, exercising discretion, judgment, and high-level problem-solving Maintain the highest level of confidentiality and discretion, handling sensitive information with professionalism and integrity Touring Support:
Maintain an updated and accurate calendar of artist movements & show logistics for CEO Own and organize all ticket requests for artist shows Work directly with tour management team on ticket & riser allotment & ensure realistic needs are met Travel & attend shows where the CEO needs more hospitality support for clients & guests Flag possible issues ahead of time & work with appropriate teams to find solutions Work with on-the-ground drivers & greeters to ensure CEO is where he needs to be, effortlessly
#J-18808-Ljbffr