GLOVIS America, Inc.
Analyst - MQ Administration (AP)
GLOVIS America, Inc., San Diego, California, United States, 92189
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.
Summary
This Analyst - MQ Administration position will be responsible for processing AR/AP invoices for Freight Forwarding. Duties include, but are not limited to: data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports.
Responsibilities
Review the trackers from each specialist (Amounts, Vendor's code, date, etc.) to process into SAP Prepare AP/AR upload file for preparation to post the system (SAP) Ensure all charges are billed correctly including: AR/AP, Detention, Demurrage, Additional charges, etc on billing summary Post all manual AR/AO data entry into the operation systems (SAP) Manage and report any accessories charge due to operation issues Make sure to keep all records related to AR/AP entries Post credit memo's and reversed invoices and keeping all of the records Updating the Billing Summary and checking all the data is correct Maintain all monthly billing summary and keep all record correct on summary for billing to HT Prepare month-end report including Journal Entry preparation Analyze some P&L account reconciliation Prepare and generate all manual AR invoices that need to be sent to HT Manage/Update the vendor/customer code file Make sure to have all current accounts info for customers and vendors Creating reports (LTL, BX, Ocean, ST, and WH summary for month-end preparation) Audit the accounting file for dedicated program carriers Other duties as assigned Compensation Range $52,000 - $56,000 per year (Subject to Compensation Study Upon Candidate Selection) Benefits Of Working At Hyundai GLOVIS America Inc.
Medical Insurance Vision Insurance Dental Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short and Long Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement 401(k) with Generous Matching Referral Bonuses Auto Allowance Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities Discretionary Bonuses Tuition Reimbursement Benefits may vary by location. All benefits pursuant to Company policy Skills & Qualifications
Excellent written and verbal communication skills Required Proficient PC skills: Excel, Word, PowerPoint, Outlook, and database management systems Required Strong problem-solving and critical thinking skills Required Detail-oriented and highly organized individual who can operate under minimal supervision Required Education & Experience
High School Diploma/G.E.D Required Bachelor's Degree Preferred 1 - 2 Years of Direct Experience in Accounting, Freight Forwarding Required 2 - 5 Years of Direct Experience in Accounting, Freight Forwarding Preferred Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk Possibility of domestic travel - 5% Carry/lift a maximum of 15 pounds Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment with low-level noise exposure The position is located in the San Diego, CA Office Communication with employees and field partners will be primarily conducted via phone and email Glovis America is an equal opportunities employer and welcomes applications from diverse candidates.
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Review the trackers from each specialist (Amounts, Vendor's code, date, etc.) to process into SAP Prepare AP/AR upload file for preparation to post the system (SAP) Ensure all charges are billed correctly including: AR/AP, Detention, Demurrage, Additional charges, etc on billing summary Post all manual AR/AO data entry into the operation systems (SAP) Manage and report any accessories charge due to operation issues Make sure to keep all records related to AR/AP entries Post credit memo's and reversed invoices and keeping all of the records Updating the Billing Summary and checking all the data is correct Maintain all monthly billing summary and keep all record correct on summary for billing to HT Prepare month-end report including Journal Entry preparation Analyze some P&L account reconciliation Prepare and generate all manual AR invoices that need to be sent to HT Manage/Update the vendor/customer code file Make sure to have all current accounts info for customers and vendors Creating reports (LTL, BX, Ocean, ST, and WH summary for month-end preparation) Audit the accounting file for dedicated program carriers Other duties as assigned Compensation Range $52,000 - $56,000 per year (Subject to Compensation Study Upon Candidate Selection) Benefits Of Working At Hyundai GLOVIS America Inc.
Medical Insurance Vision Insurance Dental Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short and Long Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement 401(k) with Generous Matching Referral Bonuses Auto Allowance Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities Discretionary Bonuses Tuition Reimbursement Benefits may vary by location. All benefits pursuant to Company policy Skills & Qualifications
Excellent written and verbal communication skills Required Proficient PC skills: Excel, Word, PowerPoint, Outlook, and database management systems Required Strong problem-solving and critical thinking skills Required Detail-oriented and highly organized individual who can operate under minimal supervision Required Education & Experience
High School Diploma/G.E.D Required Bachelor's Degree Preferred 1 - 2 Years of Direct Experience in Accounting, Freight Forwarding Required 2 - 5 Years of Direct Experience in Accounting, Freight Forwarding Preferred Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk Possibility of domestic travel - 5% Carry/lift a maximum of 15 pounds Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment with low-level noise exposure The position is located in the San Diego, CA Office Communication with employees and field partners will be primarily conducted via phone and email Glovis America is an equal opportunities employer and welcomes applications from diverse candidates.
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