Milestones Day School & Transition Program
School Accountant
Milestones Day School & Transition Program, Waltham, Massachusetts, United States, 02254
School Accountant
Location: Waltham, MA
Reports to: CFO
Position Overview Milestones Day School and Transitions Program is a year-round private special education school (elementary, middle, high school, & post high school) located in Waltham, MA and works with students with autism spectrum disorders, learning disabilities, and a variety of attention and/or mental health challenges. We serve students ranging in age from elementary grades through post high school, and our staff work in multi-disciplinary teams to support students in particular grade cohorts. We are currently recruiting for a School Accountant to join our team.
We are seeking a detail-oriented and experienced School Accountant to support daily financial operations, ensure compliance with accounting practices, and support the school’s mission through accurate and efficient financial management. The ideal candidate will be able to manage multiple priorities in a dynamic school environment while maintaining the highest standards of confidentiality, customer service, and community.
Key Responsibilities Accounts Payable
Enter invoices and bills into QuickBooks
Process weekly check runs
Allocate and reconcile credit card transactions
Manage petty cash
Accounts Receivable
Monitor and follow up on past due district payments via email
Record deposits into QuickBooks
Billing
Prepare and email monthly tuition invoices through QuickBooks
Maintain accurate student billing rosters in Excel
Send, track, and maintain student contracts and related files
Other billing as needed, e.g. parents for after school clubs
Payroll/Human Resources
Manage employee time and attendance in iSolved
Maintain payroll records in Excel and process payroll via iSolved
Onboard new hires into payroll and timekeeping systems
Troubleshoot employee login and access issues
Partner with and collaborate with HR as needed on payroll, hiring, and timekeeping issues and onboarding as it pertains to the HR system
Additional Duties
Handle interruptions and shifting priorities with professionalism, friendliness, and patience
Support school leadership with financial reporting as needed
Maintain strict confidentiality regarding student, family, and staff information
Qualifications
Bachelor’s degree in Accounting, Finance, or related field preferred
3–5 years of accounting experience (school or human services setting a plus)
Proficiency in QuickBooks, Excel, and iSolved (or similar payroll system)
Strong organizational and communication skills
Ability to work independently and collaboratively
Commitment to the values and mission of Milestones and special education
Compensation & Benefits
Competitive salary range of $70,000 – $78,000
6 weeks of paid Vacation including earned PTO and paid pre-scheduled school breaks
Earned PTO includes 5 Vacation Days, 8 Sick days, and 2 Personal days in addition to scheduled holidays. Earn 1 additional Vacation day after 1 year of service, 2 after 2 years of service, 3 after 5 years of service, 4 after 10 years of service, & 5 days after 15 years of service.
Medical Insurance including Fitness Center Reimbursement and annual Fitness Program participation Bonus
Dental Insurance & Vision Plan
Onsite Workout Facility
401K Plan, Long-Term Disability, and Life insurance
Paid Parental Leave and Pre-tax Dependent Care Flexible Spending Account
Community Service Opportunities; Half-day Summer Fridays
We supply all materials (no out-of-pocket expenses!)
Employer sponsored conference and workshop attendance for professional development
Supportive and collaborative co-workers
How to Apply Interested candidates should submit a resume and cover letter to apply.
#J-18808-Ljbffr
Reports to: CFO
Position Overview Milestones Day School and Transitions Program is a year-round private special education school (elementary, middle, high school, & post high school) located in Waltham, MA and works with students with autism spectrum disorders, learning disabilities, and a variety of attention and/or mental health challenges. We serve students ranging in age from elementary grades through post high school, and our staff work in multi-disciplinary teams to support students in particular grade cohorts. We are currently recruiting for a School Accountant to join our team.
We are seeking a detail-oriented and experienced School Accountant to support daily financial operations, ensure compliance with accounting practices, and support the school’s mission through accurate and efficient financial management. The ideal candidate will be able to manage multiple priorities in a dynamic school environment while maintaining the highest standards of confidentiality, customer service, and community.
Key Responsibilities Accounts Payable
Enter invoices and bills into QuickBooks
Process weekly check runs
Allocate and reconcile credit card transactions
Manage petty cash
Accounts Receivable
Monitor and follow up on past due district payments via email
Record deposits into QuickBooks
Billing
Prepare and email monthly tuition invoices through QuickBooks
Maintain accurate student billing rosters in Excel
Send, track, and maintain student contracts and related files
Other billing as needed, e.g. parents for after school clubs
Payroll/Human Resources
Manage employee time and attendance in iSolved
Maintain payroll records in Excel and process payroll via iSolved
Onboard new hires into payroll and timekeeping systems
Troubleshoot employee login and access issues
Partner with and collaborate with HR as needed on payroll, hiring, and timekeeping issues and onboarding as it pertains to the HR system
Additional Duties
Handle interruptions and shifting priorities with professionalism, friendliness, and patience
Support school leadership with financial reporting as needed
Maintain strict confidentiality regarding student, family, and staff information
Qualifications
Bachelor’s degree in Accounting, Finance, or related field preferred
3–5 years of accounting experience (school or human services setting a plus)
Proficiency in QuickBooks, Excel, and iSolved (or similar payroll system)
Strong organizational and communication skills
Ability to work independently and collaboratively
Commitment to the values and mission of Milestones and special education
Compensation & Benefits
Competitive salary range of $70,000 – $78,000
6 weeks of paid Vacation including earned PTO and paid pre-scheduled school breaks
Earned PTO includes 5 Vacation Days, 8 Sick days, and 2 Personal days in addition to scheduled holidays. Earn 1 additional Vacation day after 1 year of service, 2 after 2 years of service, 3 after 5 years of service, 4 after 10 years of service, & 5 days after 15 years of service.
Medical Insurance including Fitness Center Reimbursement and annual Fitness Program participation Bonus
Dental Insurance & Vision Plan
Onsite Workout Facility
401K Plan, Long-Term Disability, and Life insurance
Paid Parental Leave and Pre-tax Dependent Care Flexible Spending Account
Community Service Opportunities; Half-day Summer Fridays
We supply all materials (no out-of-pocket expenses!)
Employer sponsored conference and workshop attendance for professional development
Supportive and collaborative co-workers
How to Apply Interested candidates should submit a resume and cover letter to apply.
#J-18808-Ljbffr