KW Property Management & Consulting
Overview
This position requires you to be available during normal business hours of 8:30 a.m. – 5:30 p.m. However, the business hours may be extended as needed to meet deadlines of deliverables. The responsibilities of the position include, but are not limited to the following, and are subject to change based on the evolving nature of the Florida Statues that govern condominium and homeowner associations, complexity of property requirements and/or changes to fund accounting. The timeliness and professional responses are key to this position. The position is fundamental to the accounting and financial analysis of an Association as such requires knowledge of the accrual basis of accounting, with attention to detail, solid time management and good interpersonal skills.
Responsibilities
Respond to requests from field staff and/or Board Members within a timely manner. As a policy, a professional response must be provided within 24 hours of request. If request cannot be turned around in prescribed timeframe, then accountant must inform requester of such.
Respond to requests from corporate staff within a timely manner, as stated above.
Keep abreast of any material transactions that may affect cash availability.
Assess tasks and prioritize them to ensure completion of deliverables by deadlines.
Clear review notes that may have been left to resolve from prior accounting periods.
Perform administrative functions including but not limited to: record keeping and filing.
Approve weekly payables for assigned Associations with cash flow issues only.
Prepare bank transfers as needed to transfer reserve funding, application of special assessments, etc.
Reconcile bank accounts for assigned associations.
Go through and perform the items listed on the Monthly Checklist for Financial Statement Preparation.
Prepare the Financial Package for each assigned association by the contractual deadlines, which includes: Balance Sheet, Income Statement, Bank Reconciliations, Delinquency/Prepaid Reports, Accounts Payable Detail and Check Register.
Reconcile each line item on Balance Sheet and provide support for reconciliation by preparing and maintaining Supporting Schedules to the Balance Sheet.
If association passed its budget with full/partial reserves, reconcile the reserve fund balance to restricted, reserve cash balances.
If association passed a special assessment, reconcile the special assessment fund balance to restricted, special assessment cash balances. Repeat for each special assessment passed by association.
If Association approved “pooled reserves,” prepare a supporting schedule that details the reserve line items funded.
Prior to submission for review, analyze the financial statements to ensure they are presented on an accrual basis and appear properly stated. In order to efficiently do this, run a month-by-month report (e.g. “12MB” for Balance Sheet and “12MO” for income statement) to assess trends and ensure compliance with accrual accounting.
For developer-controlled associations: track important dates and meetings, communicate with field staff; during Guarantee Period, invoice developer for monthly deficit; after Guarantee Period, coordinate with AR Supervisor to move in developer into unsold units and invoice for assessments due on their units.
Annually: Budget Preparation — fill in Budget Worksheet with month-to-month actual balances and fill in Budget reserve schedule.
Financial Audit — follow the audit process from selecting the auditor to issuing the final audit report, including preparing and reviewing audit-related schedules and entries and ensuring timely communication with auditors.
Tax Return — ensure extensions are filed if needed and provide information for final tax return filing; file tax return by due date if extension is filed.
Follow up with auditors on discrepancies and communicate material events after year-end (e.g., special assessments, construction projects, loan financing, large purchases).
Qualifications
1 to 3 years work experience in related field.
Bachelor’s Degree in Business Administration with major in Accounting.
Knowledge of accrual-based accounting.
Strong organizational skills and commitment to meeting reporting deadlines.
Ability to prioritize and multi-task.
Proficient in Microsoft Office (Excel and Word).
Position Supervision Employee reports directly to the Director of Accounting.
Education Required: Bachelors
Behaviors
Dedicated: Devoted to a task or purpose with loyalty or integrity
Thought Provoking: Capable of making others think deeply on a subject
Functional Expert: Considered a thought leader on a subject
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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This position requires you to be available during normal business hours of 8:30 a.m. – 5:30 p.m. However, the business hours may be extended as needed to meet deadlines of deliverables. The responsibilities of the position include, but are not limited to the following, and are subject to change based on the evolving nature of the Florida Statues that govern condominium and homeowner associations, complexity of property requirements and/or changes to fund accounting. The timeliness and professional responses are key to this position. The position is fundamental to the accounting and financial analysis of an Association as such requires knowledge of the accrual basis of accounting, with attention to detail, solid time management and good interpersonal skills.
Responsibilities
Respond to requests from field staff and/or Board Members within a timely manner. As a policy, a professional response must be provided within 24 hours of request. If request cannot be turned around in prescribed timeframe, then accountant must inform requester of such.
Respond to requests from corporate staff within a timely manner, as stated above.
Keep abreast of any material transactions that may affect cash availability.
Assess tasks and prioritize them to ensure completion of deliverables by deadlines.
Clear review notes that may have been left to resolve from prior accounting periods.
Perform administrative functions including but not limited to: record keeping and filing.
Approve weekly payables for assigned Associations with cash flow issues only.
Prepare bank transfers as needed to transfer reserve funding, application of special assessments, etc.
Reconcile bank accounts for assigned associations.
Go through and perform the items listed on the Monthly Checklist for Financial Statement Preparation.
Prepare the Financial Package for each assigned association by the contractual deadlines, which includes: Balance Sheet, Income Statement, Bank Reconciliations, Delinquency/Prepaid Reports, Accounts Payable Detail and Check Register.
Reconcile each line item on Balance Sheet and provide support for reconciliation by preparing and maintaining Supporting Schedules to the Balance Sheet.
If association passed its budget with full/partial reserves, reconcile the reserve fund balance to restricted, reserve cash balances.
If association passed a special assessment, reconcile the special assessment fund balance to restricted, special assessment cash balances. Repeat for each special assessment passed by association.
If Association approved “pooled reserves,” prepare a supporting schedule that details the reserve line items funded.
Prior to submission for review, analyze the financial statements to ensure they are presented on an accrual basis and appear properly stated. In order to efficiently do this, run a month-by-month report (e.g. “12MB” for Balance Sheet and “12MO” for income statement) to assess trends and ensure compliance with accrual accounting.
For developer-controlled associations: track important dates and meetings, communicate with field staff; during Guarantee Period, invoice developer for monthly deficit; after Guarantee Period, coordinate with AR Supervisor to move in developer into unsold units and invoice for assessments due on their units.
Annually: Budget Preparation — fill in Budget Worksheet with month-to-month actual balances and fill in Budget reserve schedule.
Financial Audit — follow the audit process from selecting the auditor to issuing the final audit report, including preparing and reviewing audit-related schedules and entries and ensuring timely communication with auditors.
Tax Return — ensure extensions are filed if needed and provide information for final tax return filing; file tax return by due date if extension is filed.
Follow up with auditors on discrepancies and communicate material events after year-end (e.g., special assessments, construction projects, loan financing, large purchases).
Qualifications
1 to 3 years work experience in related field.
Bachelor’s Degree in Business Administration with major in Accounting.
Knowledge of accrual-based accounting.
Strong organizational skills and commitment to meeting reporting deadlines.
Ability to prioritize and multi-task.
Proficient in Microsoft Office (Excel and Word).
Position Supervision Employee reports directly to the Director of Accounting.
Education Required: Bachelors
Behaviors
Dedicated: Devoted to a task or purpose with loyalty or integrity
Thought Provoking: Capable of making others think deeply on a subject
Functional Expert: Considered a thought leader on a subject
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr