Insomniac Events
Insomniac - Human Resources Coordinator
Insomniac Events, Calabasas, California, United States, 91302
Insomniac Events is looking for a motivated and organized HR Coordinator to support the day-to-day operations of our Human Resources team. This role is essential in delivering smooth onboarding and offboarding experiences, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives.
The ideal candidate will be a self-motivated, detail-oriented individual who possesses a “roll up the sleeves attitude” and a “hands-on” style, as well as the aptitude to thrive in a fast-paced, results-oriented environment. The Human Resources Coordinator will directly report to the Manager, Human Resources.
Responsibilities
Assist with recruitment tasks including opening/closing job requisitions, scheduling interviews, candidate communications, and offer coordination Maintain elevated candidate experience by following company best practices and standards Participate in virtual job fairs and other recruitment events Support full-time recruitment team as needed Onboarding & Offboarding
Facilitate new hire orientation sessions and building tours Ensure all steps of the established new hire onboarding process are completed timely and accurately Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists Support offboarding processes by sending exit surveys and conducting exit interviews Total Rewards
Coordinate and support production of internal company events and activities Assist with benefits administration during onboarding and open enrollment Support social and company culture initiatives Administrative Support
Coordinate assets and materials for HR-related communications and resources Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials Audit and organize all employee life-cycle HR files Support employee lifecycle functions such as, but not limited to; off-boarding process, compliance training tracking/auditing and Leave of Absence compliance, etc. Liaise between HR and IT for all employee changes Support the Facilities team with front desk coverage and projects as needed Support facilitation of company internship program Support training sessions with preparation of presentation materials, and logistics coordination In-office HR representative when other team members are OOO or working on-site Support implementation of short- and long-term programs and projects Qualifications
2+ years of experience in HR or related support role Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred Familiarity with HRIS systems and office productivity tools. Experience with Workday, Timeclock Plus, and ADP Vantage experience is a plus Proven ability to handle sensitive and confidential information with discretion and professionalism Strong organizational skills with the ability to multitask and prioritize effectively Excellent verbal and written communication skills Attention to detail in document preparation and follow-up tasks Customer service-oriented with a collaborative mindset Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools Must be motivated with an “Everything is possible” attitude Team player, problem solver, and adaptable Work Environment
Must be able to tolerate loud noise levels & busy environments Must be able to lift 50lbs (chairs, tables, etc.) May work in drastic temperature climates Must be willing to travel to work during holidays, evenings, and weekend hours, as required, to meet deadlines Equal Employment Opportunity
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. Hiring Practices
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Hourly Range: $22.00 - $27.00/hour
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Assist with recruitment tasks including opening/closing job requisitions, scheduling interviews, candidate communications, and offer coordination Maintain elevated candidate experience by following company best practices and standards Participate in virtual job fairs and other recruitment events Support full-time recruitment team as needed Onboarding & Offboarding
Facilitate new hire orientation sessions and building tours Ensure all steps of the established new hire onboarding process are completed timely and accurately Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists Support offboarding processes by sending exit surveys and conducting exit interviews Total Rewards
Coordinate and support production of internal company events and activities Assist with benefits administration during onboarding and open enrollment Support social and company culture initiatives Administrative Support
Coordinate assets and materials for HR-related communications and resources Schedule and coordinate department meetings, take notes, interviews and trainings as necessary, help organize and distribute relevant materials Audit and organize all employee life-cycle HR files Support employee lifecycle functions such as, but not limited to; off-boarding process, compliance training tracking/auditing and Leave of Absence compliance, etc. Liaise between HR and IT for all employee changes Support the Facilities team with front desk coverage and projects as needed Support facilitation of company internship program Support training sessions with preparation of presentation materials, and logistics coordination In-office HR representative when other team members are OOO or working on-site Support implementation of short- and long-term programs and projects Qualifications
2+ years of experience in HR or related support role Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred Familiarity with HRIS systems and office productivity tools. Experience with Workday, Timeclock Plus, and ADP Vantage experience is a plus Proven ability to handle sensitive and confidential information with discretion and professionalism Strong organizational skills with the ability to multitask and prioritize effectively Excellent verbal and written communication skills Attention to detail in document preparation and follow-up tasks Customer service-oriented with a collaborative mindset Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools Must be motivated with an “Everything is possible” attitude Team player, problem solver, and adaptable Work Environment
Must be able to tolerate loud noise levels & busy environments Must be able to lift 50lbs (chairs, tables, etc.) May work in drastic temperature climates Must be willing to travel to work during holidays, evenings, and weekend hours, as required, to meet deadlines Equal Employment Opportunity
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. Hiring Practices
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Hiring Hourly Range: $22.00 - $27.00/hour
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