Live Nation Entertainment
Insomniac - Human Resources Coordinator
Live Nation Entertainment, Calabasas, California, United States, 91302
Overview
Insomniac Events is hiring a motivated and organized HR Coordinator to support the day-to-day operations of the Human Resources team. The role focuses on smooth onboarding and offboarding, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. This is not a remote position and requires in-office presence in Calabasas. Responsibilities
Recruitment: assist with opening/closing job requisitions, scheduling interviews, candidate communications, and offer coordination; maintain elevated candidate experience by following company best practices; participate in virtual job fairs and other recruitment events; support full-time recruitment team as needed Onboarding & Offboarding: facilitate new hire orientation sessions and building tours; ensure all steps of the onboarding process are completed timely and accurately; support audits of new hire data and access; assist with offboarding processes by sending exit surveys and conducting exit interviews Total Rewards: coordinate and support production of internal company events and activities; assist with benefits administration during onboarding and open enrollment; support social and company culture initiatives Administrative Support: coordinate assets and materials for HR communications; schedule and coordinate department meetings and trainings; take notes; audit and organize all employee life-cycle HR files; support lifecycle functions including off-boarding, compliance training tracking, and Leave of Absence compliance; liaise between HR and IT for employee changes; support Facilities with front desk coverage and projects; assist with internship program facilitation; prepare presentation materials and coordinate training logistics; act as in-office HR representative when others are OOO or on-site; support implementation of short- and long-term programs and projects Additional Responsibilities: recruit, train, and onboard employees in collaboration with partnering teams; participate in special projects; some travel may be required (economy) Qualifications
2+ years of experience in HR or a related support role Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred Familiarity with HRIS systems and office tools; Experience with Workday, Timeclock Plus, and ADP Vantage a plus Proven ability to handle sensitive and confidential information with discretion Strong organizational skills with the ability to multitask and prioritize Excellent verbal and written communication skills Attention to detail in document preparation and follow-up Customer service-oriented with a collaborative mindset Proficient in Microsoft Office and Google Workspace; comfortable learning new software Motivated with an “Everything is possible” attitude Team player, problem solver, and adaptable Work Environment
Must be able to tolerate loud noise levels and busy environments Must be able to lift 50 lbs (chairs, tables, etc.) May work in drastic temperature climates May travel to work during holidays, evenings, and weekend hours as required to meet deadlines Employment Notices
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. Equal Employment Opportunity
We aspire to build teams that reflect and support the fans and artists we serve. We promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac supports equal employment opportunity for all applicants regardless of age, race, sex, disability, or other protected statuses as required by law. We will consider qualified applicants with criminal histories in a manner consistent with applicable fair chance laws. Insomniac provides reasonable accommodations for applicants with disabilities and for religious accommodations on a case-by-case basis. Applicants may contact a Human Resources Representative to request accommodations. Hiring Practices
The preceding job description indicates the general nature and level of work performed. It is not a comprehensive inventory of duties, responsibilities, and qualifications. Insomniac’s recruitment policies aim to place the most qualified persons in a timely and efficient manner using multiple channels.
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Insomniac Events is hiring a motivated and organized HR Coordinator to support the day-to-day operations of the Human Resources team. The role focuses on smooth onboarding and offboarding, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. This is not a remote position and requires in-office presence in Calabasas. Responsibilities
Recruitment: assist with opening/closing job requisitions, scheduling interviews, candidate communications, and offer coordination; maintain elevated candidate experience by following company best practices; participate in virtual job fairs and other recruitment events; support full-time recruitment team as needed Onboarding & Offboarding: facilitate new hire orientation sessions and building tours; ensure all steps of the onboarding process are completed timely and accurately; support audits of new hire data and access; assist with offboarding processes by sending exit surveys and conducting exit interviews Total Rewards: coordinate and support production of internal company events and activities; assist with benefits administration during onboarding and open enrollment; support social and company culture initiatives Administrative Support: coordinate assets and materials for HR communications; schedule and coordinate department meetings and trainings; take notes; audit and organize all employee life-cycle HR files; support lifecycle functions including off-boarding, compliance training tracking, and Leave of Absence compliance; liaise between HR and IT for employee changes; support Facilities with front desk coverage and projects; assist with internship program facilitation; prepare presentation materials and coordinate training logistics; act as in-office HR representative when others are OOO or on-site; support implementation of short- and long-term programs and projects Additional Responsibilities: recruit, train, and onboard employees in collaboration with partnering teams; participate in special projects; some travel may be required (economy) Qualifications
2+ years of experience in HR or a related support role Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred Familiarity with HRIS systems and office tools; Experience with Workday, Timeclock Plus, and ADP Vantage a plus Proven ability to handle sensitive and confidential information with discretion Strong organizational skills with the ability to multitask and prioritize Excellent verbal and written communication skills Attention to detail in document preparation and follow-up Customer service-oriented with a collaborative mindset Proficient in Microsoft Office and Google Workspace; comfortable learning new software Motivated with an “Everything is possible” attitude Team player, problem solver, and adaptable Work Environment
Must be able to tolerate loud noise levels and busy environments Must be able to lift 50 lbs (chairs, tables, etc.) May work in drastic temperature climates May travel to work during holidays, evenings, and weekend hours as required to meet deadlines Employment Notices
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. Equal Employment Opportunity
We aspire to build teams that reflect and support the fans and artists we serve. We promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac supports equal employment opportunity for all applicants regardless of age, race, sex, disability, or other protected statuses as required by law. We will consider qualified applicants with criminal histories in a manner consistent with applicable fair chance laws. Insomniac provides reasonable accommodations for applicants with disabilities and for religious accommodations on a case-by-case basis. Applicants may contact a Human Resources Representative to request accommodations. Hiring Practices
The preceding job description indicates the general nature and level of work performed. It is not a comprehensive inventory of duties, responsibilities, and qualifications. Insomniac’s recruitment policies aim to place the most qualified persons in a timely and efficient manner using multiple channels.
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