Avamere
Business Office Manager - Medicare / Medicaid Billing
Avamere, Seattle, Washington, us, 98127
Overview
We are seeking an experienced Business Office Manager to oversee the financial and administrative operations of a Skilled Nursing Facility. The ideal candidate will have a strong background in managing business functions within an SNF, including billing, accounts receivable, and payroll. Responsibilities
Accounts Receivable: Manage the business office systems, complete daily/weekly/monthly tasks, perform routine billing to ensure timely and accurate billing and collections, ensure payer tree accuracy for new admissions and payer changes, verify insurance at admission and year-end, identify and correct billing discrepancies, and communicate with the administrator and regional support to resolve issues. Billing & Collections: Apply knowledge of skilled nursing insurance billing (Medicare, Medicaid, private insurance, HMOs, co-insurances); stay current with contracts, industry changes, covered charges, and billing practices; communicate with residents or responsible parties regarding bills per collection policy; participate in monthly AR reviews and month-end close activities. Accounting Records: Maintain up-to-date records of A/R, A/P, admissions and census, resident insurance information, financial files, bank deposits, petty cash, and resident trust accounts. Management & Collaboration: Engage with the management team on problem solving, decision making, and participation in center and company-wide initiatives; attend management and QA/UR meetings as required. Customer Service: Provide prompt, professional, and courteous service to residents, families, vendors, and outside representatives. Additional Duties: Review resident trust accounts, assist in day-to-day accounting functions, prepare accrual logs, assist with expense reports and petty cash reconciliation, process invoices (A/P), verify invoices against PO and quantities, code expenses to correct accounts, communicate with vendors on discrepancies, and support payroll processes if required by the facility. Compliance & Safety: Report incidents of fraud, waste or abuse; participate in mandatory compliance training; attend required in-service programs (OSHA, TB, HIPAA, Abuse Prevention, etc.); follow safety regulations including infection control. Qualifications
Minimum 2 years medical billing experience required, preferably in SNF with Medicare/Medicaid. At least 3 years of bookkeeping or accounting experience; SNF accounting experience preferred but not required. High school diploma or equivalent. Proficient in Microsoft Word, Excel, and email; capable with computers, data entry/retrieval, and basic financial reporting. Strong English communication skills (reading, writing, speaking); ability to make independent decisions; tact in dealing with residents, staff, families, and external stakeholders. Typing speed 45 wpm and 10-key data entry capability; ability to work independently and manage multiple tasks and deadlines. Ability to plan, organize, implement accounting programs, and adapt to new methods and principles in accounting practices. Demonstrated ability to examine and verify financial documents and prepare clear financial records; ability to maintain confidentiality and comply with regulations. Benefits
Health Insurance: Medical, dental, and vision plans with low deductibles. 401(k) Plan: Employer match after 90 days of employment. PTO and Holidays: Up to 4 weeks PTO per year, 6 holidays, and sick leave accrual. EAP with unlimited telehealth mental health visits. Continuing Education and Higher Education Reimbursement. Employee referral bonus program. Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA, and Commuter Reimbursement Account. Professional Development opportunities and voluntary benefits (life insurance, disability, supplemental coverage, legal services, etc.). Equal Opportunity Employer; E-Verify participation required.
#J-18808-Ljbffr
We are seeking an experienced Business Office Manager to oversee the financial and administrative operations of a Skilled Nursing Facility. The ideal candidate will have a strong background in managing business functions within an SNF, including billing, accounts receivable, and payroll. Responsibilities
Accounts Receivable: Manage the business office systems, complete daily/weekly/monthly tasks, perform routine billing to ensure timely and accurate billing and collections, ensure payer tree accuracy for new admissions and payer changes, verify insurance at admission and year-end, identify and correct billing discrepancies, and communicate with the administrator and regional support to resolve issues. Billing & Collections: Apply knowledge of skilled nursing insurance billing (Medicare, Medicaid, private insurance, HMOs, co-insurances); stay current with contracts, industry changes, covered charges, and billing practices; communicate with residents or responsible parties regarding bills per collection policy; participate in monthly AR reviews and month-end close activities. Accounting Records: Maintain up-to-date records of A/R, A/P, admissions and census, resident insurance information, financial files, bank deposits, petty cash, and resident trust accounts. Management & Collaboration: Engage with the management team on problem solving, decision making, and participation in center and company-wide initiatives; attend management and QA/UR meetings as required. Customer Service: Provide prompt, professional, and courteous service to residents, families, vendors, and outside representatives. Additional Duties: Review resident trust accounts, assist in day-to-day accounting functions, prepare accrual logs, assist with expense reports and petty cash reconciliation, process invoices (A/P), verify invoices against PO and quantities, code expenses to correct accounts, communicate with vendors on discrepancies, and support payroll processes if required by the facility. Compliance & Safety: Report incidents of fraud, waste or abuse; participate in mandatory compliance training; attend required in-service programs (OSHA, TB, HIPAA, Abuse Prevention, etc.); follow safety regulations including infection control. Qualifications
Minimum 2 years medical billing experience required, preferably in SNF with Medicare/Medicaid. At least 3 years of bookkeeping or accounting experience; SNF accounting experience preferred but not required. High school diploma or equivalent. Proficient in Microsoft Word, Excel, and email; capable with computers, data entry/retrieval, and basic financial reporting. Strong English communication skills (reading, writing, speaking); ability to make independent decisions; tact in dealing with residents, staff, families, and external stakeholders. Typing speed 45 wpm and 10-key data entry capability; ability to work independently and manage multiple tasks and deadlines. Ability to plan, organize, implement accounting programs, and adapt to new methods and principles in accounting practices. Demonstrated ability to examine and verify financial documents and prepare clear financial records; ability to maintain confidentiality and comply with regulations. Benefits
Health Insurance: Medical, dental, and vision plans with low deductibles. 401(k) Plan: Employer match after 90 days of employment. PTO and Holidays: Up to 4 weeks PTO per year, 6 holidays, and sick leave accrual. EAP with unlimited telehealth mental health visits. Continuing Education and Higher Education Reimbursement. Employee referral bonus program. Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA, and Commuter Reimbursement Account. Professional Development opportunities and voluntary benefits (life insurance, disability, supplemental coverage, legal services, etc.). Equal Opportunity Employer; E-Verify participation required.
#J-18808-Ljbffr