Vaco
HR Generalist
We are seeking a skilled and detail-oriented HR Generalist to join our clients team. The ideal candidate will have experience across HR functions including onboarding, payroll, benefits administration, compliance, and employee relations. This is a dynamic role supporting both office staff and field employees, requiring strong organizational skills and the ability to manage multiple priorities.
Responsibilities
Onboarding & Compliance
Prepare and send offer letters for office staff
Facilitate HR portion of new hire orientation
Maintain personnel files (electronic and paper)
Ensure compliance with I-9 Employment Eligibility Verification
Manage DMV pull notice program and insurance broker communications
Process employee terminations, certifications, and updates in HR systems
Benefits Administration
Assist with benefit renewals, open enrollment, and employee communications
Resolve claims and audit monthly invoices
Review and approve enrollments, cancellations, and changes
Administer leave of absence processes, COBRA, disability, and ACA compliance
Support employees with benefit-related questions and options
Payroll
Process weekly payroll in compliance with recordkeeping requirements
Update payroll systems with pay increases, deductions, garnishments, and 401k changes
Handle unemployment audits, VOE requests, EDD claims, and special payroll reports
Upload yearly benefit deductions and manage year-round updates
Participate in payroll automation projects
Additional HR Functions
Support petty cash management and anniversary awards
Participate in safety/claims management meetings
Enforce company policies and procedures
Manage HR-related inquiries from employees, supervisors, and applicants
Administer 401k transactions (loans, hardship withdrawals, terminations)
Conduct exit interviews and process final paychecks when needed
Maintain and develop HR department SOPs
Qualifications
3+ years of HR Generalist experience preferred
Strong knowledge of HR compliance, payroll, and benefits administration
Excellent organizational and communication skills
Ability to handle confidential information with professionalism
Proficiency in HRIS and payroll systems (experience with S2 a plus)
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Privacy Notice: Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state-specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice: Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs. The following salary range is provided where required by local law. The individual may also be eligible for discretionary bonuses.
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Responsibilities
Onboarding & Compliance
Prepare and send offer letters for office staff
Facilitate HR portion of new hire orientation
Maintain personnel files (electronic and paper)
Ensure compliance with I-9 Employment Eligibility Verification
Manage DMV pull notice program and insurance broker communications
Process employee terminations, certifications, and updates in HR systems
Benefits Administration
Assist with benefit renewals, open enrollment, and employee communications
Resolve claims and audit monthly invoices
Review and approve enrollments, cancellations, and changes
Administer leave of absence processes, COBRA, disability, and ACA compliance
Support employees with benefit-related questions and options
Payroll
Process weekly payroll in compliance with recordkeeping requirements
Update payroll systems with pay increases, deductions, garnishments, and 401k changes
Handle unemployment audits, VOE requests, EDD claims, and special payroll reports
Upload yearly benefit deductions and manage year-round updates
Participate in payroll automation projects
Additional HR Functions
Support petty cash management and anniversary awards
Participate in safety/claims management meetings
Enforce company policies and procedures
Manage HR-related inquiries from employees, supervisors, and applicants
Administer 401k transactions (loans, hardship withdrawals, terminations)
Conduct exit interviews and process final paychecks when needed
Maintain and develop HR department SOPs
Qualifications
3+ years of HR Generalist experience preferred
Strong knowledge of HR compliance, payroll, and benefits administration
Excellent organizational and communication skills
Ability to handle confidential information with professionalism
Proficiency in HRIS and payroll systems (experience with S2 a plus)
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Privacy Notice: Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state-specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice: Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs. The following salary range is provided where required by local law. The individual may also be eligible for discretionary bonuses.
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