The Chicago School
Overview
The Chicago School is seeking a skilled Campus Operations Manager to oversee day-to-day operations at the Washington, D.C. campus. The Manager reports to the Campus Director and acts on behalf of the Campus Director as needed, serving as a primary liaison for campus stakeholders and ensuring responsive operational support and excellent customer service. Principle Duties
Day-to-Day Operations Management On behalf of and in collaboration with the Campus Director, monitor the implementation of and enforce university and departmental policies, procedures, and rules with employees, students, and guests. Direct and plan essential services such as reception, security, building maintenance, and mail services. Oversee the planning and preparation of the campus operations schedule, including class schedules and campus events. Manage campus scheduling and campus calendar systems. Respond to work requests from the campus community to resolve operational issues safely, effectively, and cost-efficiently. Coordinate with external vendors, contractors, and suppliers for operational services as directed by the Campus Director, ensuring timely completion of projects. Campus Facilities Management Oversee the day-to-day operations of facilities at the Washington, D.C. campus, including maintenance, repairs, and minor renovations, under the direction of the Campus Director. Implement preventive maintenance programs to ensure optimal functioning of building systems and equipment. Monitor and manage facility budgets for the Washington, D.C. campus, including expense tracking, cost analysis, and identifying cost-saving opportunities. Conduct regular inspections to identify safety hazards, maintenance issues, or other facility-related concerns and take appropriate action. Ensure compliance with relevant building codes, regulations, and safety standards specific to the campus location. Manage security systems, access control, and emergency preparedness protocols at the Washington, D.C. campus. Collaborate with cross-functional teams to support facility-related needs for special events, relocations, or expansions. Federal Reporting Assist with completing federally mandated Annual Security Reports (ASRs) on behalf of the university, ensuring accuracy, timeliness, and regulatory compliance. Gather and analyze data from various sources to prepare comprehensive reports for submission. Collaborate with internal departments to collect relevant information and ensure data integrity for reporting purposes. Stay updated on federal regulations and reporting guidelines to ensure compliance. Emergency Operations Planning Assist with maintaining comprehensive emergency operations plans for the organization, including response procedures for various scenarios such as natural disasters, security incidents, or public health emergencies. Collaborate with internal stakeholders and local authorities to ensure emergency preparedness and response plans align with best practices and regulatory requirements. Conduct regular drills and exercises to test the effectiveness of emergency response plans and identify areas for improvement. Coordinate with relevant departments to establish communication protocols, evacuation procedures, and crisis management strategies. Qualifications
Basic Qualifications An Associate or Bachelor's degree with three years of related experience or a high school diploma with 5 years of related experience. Proven experience in facilities management, including maintenance, repairs, and vendor management, preferably at a university or college campus-specific level. Valid U.S. Driver’s License. Availability to work Tuesday through Saturday from 8:00 a.m. to 4:00 p.m. Some Mondays and Sundays may be required in exchange for another day of the week. Ability to lift, push, and pull approximately 50 pounds. Preferred Qualifications Knowledge of best practices for policy and procedure development, implementation, and maintenance. Strong analytical and problem-solving abilities to identify and resolve operational needs. Strong understanding of building codes, regulations, and safety standards for the Washington, D.C. area. Excellent organizational and project management skills to handle multiple tasks and priorities. Ability to supervise and collaborate with individuals from diverse backgrounds. Effective written and oral communication with administrative staff, professional colleagues, and students. Proficiency with Microsoft Office and database management. Ability to work independently and proactively. Compensation and Benefits
This opportunity is budgeted at $55,000-$85,000 base compensation. Additional compensation factors may impact total compensation. For more about benefits, including paid time off, medical and dental insurance, life and disability coverage, retirement plan with employer contribution, and tuition reimbursement, please refer to the employer information. Disclaimer
The statements are intended to describe the general nature and level of work performed by personnel in this classification. They are not exhaustive. Personnel may be required to perform duties outside of their normal responsibilities as needed. The Chicago School is an Equal Opportunity Employer. Please note: For the protection of faculty, staff, students, and all who enter our facilities, vaccination per CDC guidance is encouraged.
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The Chicago School is seeking a skilled Campus Operations Manager to oversee day-to-day operations at the Washington, D.C. campus. The Manager reports to the Campus Director and acts on behalf of the Campus Director as needed, serving as a primary liaison for campus stakeholders and ensuring responsive operational support and excellent customer service. Principle Duties
Day-to-Day Operations Management On behalf of and in collaboration with the Campus Director, monitor the implementation of and enforce university and departmental policies, procedures, and rules with employees, students, and guests. Direct and plan essential services such as reception, security, building maintenance, and mail services. Oversee the planning and preparation of the campus operations schedule, including class schedules and campus events. Manage campus scheduling and campus calendar systems. Respond to work requests from the campus community to resolve operational issues safely, effectively, and cost-efficiently. Coordinate with external vendors, contractors, and suppliers for operational services as directed by the Campus Director, ensuring timely completion of projects. Campus Facilities Management Oversee the day-to-day operations of facilities at the Washington, D.C. campus, including maintenance, repairs, and minor renovations, under the direction of the Campus Director. Implement preventive maintenance programs to ensure optimal functioning of building systems and equipment. Monitor and manage facility budgets for the Washington, D.C. campus, including expense tracking, cost analysis, and identifying cost-saving opportunities. Conduct regular inspections to identify safety hazards, maintenance issues, or other facility-related concerns and take appropriate action. Ensure compliance with relevant building codes, regulations, and safety standards specific to the campus location. Manage security systems, access control, and emergency preparedness protocols at the Washington, D.C. campus. Collaborate with cross-functional teams to support facility-related needs for special events, relocations, or expansions. Federal Reporting Assist with completing federally mandated Annual Security Reports (ASRs) on behalf of the university, ensuring accuracy, timeliness, and regulatory compliance. Gather and analyze data from various sources to prepare comprehensive reports for submission. Collaborate with internal departments to collect relevant information and ensure data integrity for reporting purposes. Stay updated on federal regulations and reporting guidelines to ensure compliance. Emergency Operations Planning Assist with maintaining comprehensive emergency operations plans for the organization, including response procedures for various scenarios such as natural disasters, security incidents, or public health emergencies. Collaborate with internal stakeholders and local authorities to ensure emergency preparedness and response plans align with best practices and regulatory requirements. Conduct regular drills and exercises to test the effectiveness of emergency response plans and identify areas for improvement. Coordinate with relevant departments to establish communication protocols, evacuation procedures, and crisis management strategies. Qualifications
Basic Qualifications An Associate or Bachelor's degree with three years of related experience or a high school diploma with 5 years of related experience. Proven experience in facilities management, including maintenance, repairs, and vendor management, preferably at a university or college campus-specific level. Valid U.S. Driver’s License. Availability to work Tuesday through Saturday from 8:00 a.m. to 4:00 p.m. Some Mondays and Sundays may be required in exchange for another day of the week. Ability to lift, push, and pull approximately 50 pounds. Preferred Qualifications Knowledge of best practices for policy and procedure development, implementation, and maintenance. Strong analytical and problem-solving abilities to identify and resolve operational needs. Strong understanding of building codes, regulations, and safety standards for the Washington, D.C. area. Excellent organizational and project management skills to handle multiple tasks and priorities. Ability to supervise and collaborate with individuals from diverse backgrounds. Effective written and oral communication with administrative staff, professional colleagues, and students. Proficiency with Microsoft Office and database management. Ability to work independently and proactively. Compensation and Benefits
This opportunity is budgeted at $55,000-$85,000 base compensation. Additional compensation factors may impact total compensation. For more about benefits, including paid time off, medical and dental insurance, life and disability coverage, retirement plan with employer contribution, and tuition reimbursement, please refer to the employer information. Disclaimer
The statements are intended to describe the general nature and level of work performed by personnel in this classification. They are not exhaustive. Personnel may be required to perform duties outside of their normal responsibilities as needed. The Chicago School is an Equal Opportunity Employer. Please note: For the protection of faculty, staff, students, and all who enter our facilities, vaccination per CDC guidance is encouraged.
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