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North Lawndale Employment Network

Executive Administrator

North Lawndale Employment Network, Chicago, Illinois, United States, 60290

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Overview

Executive Administrator

– We are seeking an assertive, creative, and solutions-oriented Executive Administrator to provide critical support to NLEN’s Chief Impact & Innovation Officer (CIIO). The Impact & Innovation team is the largest division at NLEN, guiding workforce development, employer partnerships, housing innovation, social enterprise, and systems transformation. This division manages the organization’s external partnerships, funder deliverables, and innovation strategies. The Executive Administrator will function as a trusted partner to the CIIO, blending high-level executive support (calendar, scheduling, correspondence, and logistics) with project and operations coordination (tracking deliverables, preparing reports, supporting division-wide communications, and ensuring follow-through). The role requires a proactive professional who can operate with discretion, manage multiple priorities, and contribute to the efficiency and effectiveness of the Impact & Innovation division. Responsibilities

Executive Support Manage the CIIO’s calendar, scheduling, travel, and expense processing. Draft, proofread, and prepare correspondence, presentations, reports, and talking points. Prepare meeting briefs, agendas, and follow-up action lists. Serve as the primary point of contact for inquiries, maintaining discretion and professionalism. Project & Operations Coordination Track tasks, deadlines, and deliverables for major initiatives (e.g., Salesforce implementation, housing pilot, employer partnerships). Maintain dashboards, trackers, and reporting tools for grant, contract, and project outcomes. Coordinate retreats, convenings, and special events hosted by the Impact & Innovation division. Provide administrative coordination for a 25+ person team, including internal communications, scheduling team huddles, and distributing shared materials. Develop systems to streamline workflows, knowledge management, and team efficiency. Stakeholder & Partnership Support Coordinate logistics and communications with funders, employer partners, and community collaborators. Assist in preparing proposals, funder updates, and engagement deliverables. Support execution of external-facing convenings, roundtables, and community collaborations. Strategic Administrative Leadership Anticipate the CIIO’s needs and proactively recommend solutions. Ensure the CIIO is fully prepared for internal and external engagements. Protect the confidentiality of sensitive organizational and partner information. Identify and implement process improvements to increase efficiency and accountability. Qualifications

Bachelor’s degree preferred, or equivalent combination of education and experience. 4–6 years of progressively responsible administrative, project coordination, or operations experience; nonprofit or workforce development experience a plus. Strong organizational and time management skills with the ability to manage multiple projects simultaneously. Excellent written and verbal communication skills, with experience drafting executive-level correspondence. Proficiency in Microsoft Office Suite and Google Workspace; Salesforce or other CRM/project management systems strongly preferred. Assertive, proactive, and resourceful, with strong problem-solving and creative thinking skills. Ability to exercise discretion, maintain confidentiality, and represent leadership with professionalism. Base pay range:

$55,000.00/yr - $60,000.00/yr Additional Role Details Reports to:

Chief Impact & Innovation Officer Status:

Exempt Hours:

Full-Time / Minimum of 40 hours per week Hours of Operations:

Mon–Fri 8am–4pm or 9am–5pm; some evenings and weekends, as needed. Company Overview:

NLEN is a nonprofit organization focused on helping unemployed, formerly incarcerated, asset-limited, and/or income-constrained individuals secure employment and build long-term skills. NLEN partners with employers to recruit and retain employees and supports clients with financial tools and digital literacy.

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