North Coast Builders Exchange
Administrative and Accounts Payable Specialist
North Coast Builders Exchange, Santa Rosa, California, us, 95402
Administrative and Accounts Payable Specialist
Administrative and Accounts Payable Specialist
3 days ago Be among the first 25 applicants The Administrative and Accounts Payable Specialist ensures accurate financial records, supports board and committee activities, and manages facility operations. Essential Duties and Responsibilities: Finance Maintain accounts payable and credit card transactions/records in QuickBooks Reconcile auto ACH payments and credit card transactions Create weekly A/P reports and pay bills weekly. Ensure credit card and accounts payable transactions are posted at month-end. Give list of month-end accruals to CFO for any missing monthly transactions. Administrative Answer, screen and forward calls, or provide information to callers. Provide assistance and support to the NCBE Board, advisory and standing committees, members, and business partners. Schedule and confirm appointments. Maintain files and documentation. Assist with all NCBE Events throughout the year such as Crab Feed, Golf Tournament, Annual Appreciation BBQ, or when needed. Prepare legal listings for weekly Building News. Facilities Schedule and confirm NCBE room rentals. Set-up Training Center, Board Room, and other conference rooms for seminars, workshops, and special meetings. Conduct and/or coordinate building and equipment management and repair duties. Other duties as assigned Qualifications The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Education and/or Experience High school diploma or equivalent required 2+ years bookkeeping/accounting experience Knowledge of GAAP and general use of the principles of daily accounting procedures Knowledge of administrative and office procedures and systems Proficient in QuickBooks with 2+ years of experience using the software Proficient in Microsoft Office (Outlook, Word, Excel) Strong and accurate data entry skills Proficient in 10-key Ability to calculate figures and amounts such as discounts, interest, commissions, percentages Able to answer accounting and financial questions by researching and interpreting data Strong organizational and time management skills and ability to prioritize Professional telephone skills including active listening skills Ability to communicate effectively verbally and in writing Ability to interact with members, team members, board and committee members, and vendors in a professional manner Detail oriented Ability to build and maintain positive relationships Ability to multi-task between duties effectively Reliable, responsible, and dependable in fulfilling obligations Physical Requirements The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit; constantly required to use hands to finger, handle, or keyboard; occasionally required to reach with hands and arms; occasionally required to stand and walk. Seldom lift up to 20 pounds. The work environment is one generally found in a temperature-controlled professional office setting. This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Duties, responsibilities, and activities may change at any time with or without notice. Application Instructions To apply, please submit a cover letter and resume via email to Nicollette Weinzveg, Chief Program Officer, nicollette@ncbeonline.com by
Friday, September 5, 2025. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Construction Referrals increase your chances of interviewing at North Coast Builders Exchange by 2x Get notified about new Administrative Specialist jobs in
Santa Rosa, CA . Executive Assistant & Elite Guest Coordinator
Santa Rosa, CA $64,658.00-$78,600.00 1 week ago Santa Rosa, CA $34.66-$72,339.00 1 week ago Santa Rosa, CA $55,000.00-$60,000.00 2 months ago Senior Administrative Facilities Specialist
Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt
CONTRACT CLERKCARDINALEWAY CHRYSLER JEEP DODGE RAM - SANTA ROSA
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Administrative and Accounts Payable Specialist
3 days ago Be among the first 25 applicants The Administrative and Accounts Payable Specialist ensures accurate financial records, supports board and committee activities, and manages facility operations. Essential Duties and Responsibilities: Finance Maintain accounts payable and credit card transactions/records in QuickBooks Reconcile auto ACH payments and credit card transactions Create weekly A/P reports and pay bills weekly. Ensure credit card and accounts payable transactions are posted at month-end. Give list of month-end accruals to CFO for any missing monthly transactions. Administrative Answer, screen and forward calls, or provide information to callers. Provide assistance and support to the NCBE Board, advisory and standing committees, members, and business partners. Schedule and confirm appointments. Maintain files and documentation. Assist with all NCBE Events throughout the year such as Crab Feed, Golf Tournament, Annual Appreciation BBQ, or when needed. Prepare legal listings for weekly Building News. Facilities Schedule and confirm NCBE room rentals. Set-up Training Center, Board Room, and other conference rooms for seminars, workshops, and special meetings. Conduct and/or coordinate building and equipment management and repair duties. Other duties as assigned Qualifications The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Education and/or Experience High school diploma or equivalent required 2+ years bookkeeping/accounting experience Knowledge of GAAP and general use of the principles of daily accounting procedures Knowledge of administrative and office procedures and systems Proficient in QuickBooks with 2+ years of experience using the software Proficient in Microsoft Office (Outlook, Word, Excel) Strong and accurate data entry skills Proficient in 10-key Ability to calculate figures and amounts such as discounts, interest, commissions, percentages Able to answer accounting and financial questions by researching and interpreting data Strong organizational and time management skills and ability to prioritize Professional telephone skills including active listening skills Ability to communicate effectively verbally and in writing Ability to interact with members, team members, board and committee members, and vendors in a professional manner Detail oriented Ability to build and maintain positive relationships Ability to multi-task between duties effectively Reliable, responsible, and dependable in fulfilling obligations Physical Requirements The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit; constantly required to use hands to finger, handle, or keyboard; occasionally required to reach with hands and arms; occasionally required to stand and walk. Seldom lift up to 20 pounds. The work environment is one generally found in a temperature-controlled professional office setting. This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. Duties, responsibilities, and activities may change at any time with or without notice. Application Instructions To apply, please submit a cover letter and resume via email to Nicollette Weinzveg, Chief Program Officer, nicollette@ncbeonline.com by
Friday, September 5, 2025. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Construction Referrals increase your chances of interviewing at North Coast Builders Exchange by 2x Get notified about new Administrative Specialist jobs in
Santa Rosa, CA . Executive Assistant & Elite Guest Coordinator
Santa Rosa, CA $64,658.00-$78,600.00 1 week ago Santa Rosa, CA $34.66-$72,339.00 1 week ago Santa Rosa, CA $55,000.00-$60,000.00 2 months ago Senior Administrative Facilities Specialist
Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt
CONTRACT CLERKCARDINALEWAY CHRYSLER JEEP DODGE RAM - SANTA ROSA
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr