Clifford Chance
Job Description
Clifford Chance US LLP is seeking a full time Billing Coordinator located in Houston, TX. The Billing Coordinator will be responsible for coordinating the client billing process for an assigned group of partners. This role will communicate and liaise directly with partners, managing associates and secretaries in connection with various aspects of client billing. The Billing Coordinator will also be responsible for revising bill/time entry narratives, coordinating client billing cycles and working closely with attorneys to prepare client invoices. The position reports to the Billing Supervisor. Responsibilities
Manage all aspects of the monthly client billing process and distribution of invoices to clients. Prepare and distribute monthly prebills to the responsible billing partners and their teams. Process comments and revisions from partners and associates. Monitor time and disbursement transfers and write-offs to obtain the necessary approvals in accordance with firm policy prior to processing them in the system. Prepare and distribute draft bills for review and approval. Ensure billing partner approval is obtained to finalize bills. Prepare, submit, and monitor e-bills and update e-bill workflow notes when necessary. Post bills in the client billing system and assist/coordinate in sending them to clients. Ensure each posted bill has the proper backups electronically filed in the designated Billing file folder within the firm\'s document management system (iManage). Communicate and liaise with billing partners regarding matter billing status, special billing arrangements, fee caps, fixed fees, etc. Understand Work in Progress (WIP) provisions and ensure aged WIP and special discounts are monitored and accounted for under each matter. Monitor WIP and aging levels to assist billing partners in meeting defined billing goals. Review, analyze and ensure matters comply with Clifford Chance global client agreements and outside counsel billing guidelines. Set up new matters under e-billing with correct time increments, rates, discounts, e-billing codes, and matter file numbers. Confirm client and/or matter specific fee arrangements are reflected for each matter to ensure accurate billing and WIP accrual. Coordinate with Accounts Payable to resolve vendor discrepancies. Maintain files and documentation in accordance with the Firm\'s billing policy. Respond to partner and client inquiries in a timely manner; escalate issues as needed to Billing Manager and/or Regional CFO. Report monthly billing projections and prepare various billing reports and analyses as requested by attorneys. Qualifications
2-4 years of relevant legal billing experience; experience in a law firm or professional services environment required. Bachelor\'s degree in business, accounting or finance preferred. Proven track record of providing superior client service and building relationships at all levels of an organization. Ability to work under pressure with competing demands; strong strategic, analytical, and problem-solving skills. Excellent time management, organizational, and interpersonal skills; strong written and verbal communication. Detail-oriented with the ability to identify issues and provide solutions; proficient in Microsoft Office, e-billing software and document management systems. Ability to work independently in a fast-paced environment with minimal supervision within a team-oriented setting. Adherence to the Firm\'s Agile Working Policy, with in-office work required at least three days per week. Must be legally authorized to work in the United States. Benefits and Compensation
We offer a comprehensive benefits and compensation package. Salary range for this role is $70,000 - $80,000, commensurate with qualifications and experience. Equal Opportunities
We are committed to treating all employees and applicants fairly and equally regardless of gender, gender identity and expression, marital or civil partnership status, race, color, national or ethnic origin, disability, religious belief, sexual orientation, or age. This applies to recruitment and terms of employment, including pay, promotion, training, transfer and every other aspect of employment. We have a variety of employee networks and strive for equality of opportunity, aspiration, and experience for everyone who works at Clifford Chance. Learn more about our inclusive culture here. Job Details
Seniority level: Entry level Employment type: Full-time Job function: Finance Industries: Legal Services
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Clifford Chance US LLP is seeking a full time Billing Coordinator located in Houston, TX. The Billing Coordinator will be responsible for coordinating the client billing process for an assigned group of partners. This role will communicate and liaise directly with partners, managing associates and secretaries in connection with various aspects of client billing. The Billing Coordinator will also be responsible for revising bill/time entry narratives, coordinating client billing cycles and working closely with attorneys to prepare client invoices. The position reports to the Billing Supervisor. Responsibilities
Manage all aspects of the monthly client billing process and distribution of invoices to clients. Prepare and distribute monthly prebills to the responsible billing partners and their teams. Process comments and revisions from partners and associates. Monitor time and disbursement transfers and write-offs to obtain the necessary approvals in accordance with firm policy prior to processing them in the system. Prepare and distribute draft bills for review and approval. Ensure billing partner approval is obtained to finalize bills. Prepare, submit, and monitor e-bills and update e-bill workflow notes when necessary. Post bills in the client billing system and assist/coordinate in sending them to clients. Ensure each posted bill has the proper backups electronically filed in the designated Billing file folder within the firm\'s document management system (iManage). Communicate and liaise with billing partners regarding matter billing status, special billing arrangements, fee caps, fixed fees, etc. Understand Work in Progress (WIP) provisions and ensure aged WIP and special discounts are monitored and accounted for under each matter. Monitor WIP and aging levels to assist billing partners in meeting defined billing goals. Review, analyze and ensure matters comply with Clifford Chance global client agreements and outside counsel billing guidelines. Set up new matters under e-billing with correct time increments, rates, discounts, e-billing codes, and matter file numbers. Confirm client and/or matter specific fee arrangements are reflected for each matter to ensure accurate billing and WIP accrual. Coordinate with Accounts Payable to resolve vendor discrepancies. Maintain files and documentation in accordance with the Firm\'s billing policy. Respond to partner and client inquiries in a timely manner; escalate issues as needed to Billing Manager and/or Regional CFO. Report monthly billing projections and prepare various billing reports and analyses as requested by attorneys. Qualifications
2-4 years of relevant legal billing experience; experience in a law firm or professional services environment required. Bachelor\'s degree in business, accounting or finance preferred. Proven track record of providing superior client service and building relationships at all levels of an organization. Ability to work under pressure with competing demands; strong strategic, analytical, and problem-solving skills. Excellent time management, organizational, and interpersonal skills; strong written and verbal communication. Detail-oriented with the ability to identify issues and provide solutions; proficient in Microsoft Office, e-billing software and document management systems. Ability to work independently in a fast-paced environment with minimal supervision within a team-oriented setting. Adherence to the Firm\'s Agile Working Policy, with in-office work required at least three days per week. Must be legally authorized to work in the United States. Benefits and Compensation
We offer a comprehensive benefits and compensation package. Salary range for this role is $70,000 - $80,000, commensurate with qualifications and experience. Equal Opportunities
We are committed to treating all employees and applicants fairly and equally regardless of gender, gender identity and expression, marital or civil partnership status, race, color, national or ethnic origin, disability, religious belief, sexual orientation, or age. This applies to recruitment and terms of employment, including pay, promotion, training, transfer and every other aspect of employment. We have a variety of employee networks and strive for equality of opportunity, aspiration, and experience for everyone who works at Clifford Chance. Learn more about our inclusive culture here. Job Details
Seniority level: Entry level Employment type: Full-time Job function: Finance Industries: Legal Services
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