Miami Jewish Health
Overview
Sales and Marketing Coordinator at Miami Jewish Health. We are building a new Continuing Care Retirement Community (CCRC) expansion on our 20+ acre campus in Miami and are seeking dynamic, hospitality-minded, sales-oriented professionals to join our team. Job Title
Sales and Marketing Coordinator Job Summary
Responsible for performing comprehensive administrative support services for the office staff, as well as facilitating the daily operations of the sales office. Essential Job Functions
Administrative duties to include preparing and distributing reports and mailings; maintaining files; and tracking time, expenses and commissions for all sales staff and personnel Operate and administer CRM database Plan and manage social media platforms Distribute mailings to individuals on the mailing lists Assist in providing tours of the community to prospective residents and applicants, including open houses or special functions related to sales and/or marketing Order office supplies, postage, petty cash and other supply inventory Coordinate and complete special project assignments Ensure accurate documentation and administration of expenditures including reconciliation of financial accounts (petty cash) Organize and prioritize office duties with flexibility to assist other team members Type, collate and distribute all correspondence and materials deemed appropriate by sales staff in a timely manner Organize, coordinate and assist in planning of special events, including weekend events Maintain accurate and timely data-based records Prepare accurate reports produced by the CRM Provide support for Health Services sales when appropriate Prospecting / Customer Focus / Service Oriented Skills
Greet visitors and answer/direct telephone calls professionally Interact with prospects, office personnel and management using strong relationship-building skills Provide telephone support to support the sales effort when needed Maintain CRM database effectively and in a timely manner with all inquiries Create email blasts, mass mail outs, and general marketing automation Represent the Community concept of senior living professionally and honestly Other duties as assigned by Supervisor Education & Experience
High school diploma or equivalent Two to three years’ experience as Administrative Assistant involving customer service Knowledge of social media campaigns and CRM databases Licenses/Certifications
N/A Abilities & Skills
Language Ability: Effective communication with all levels; excellent oral and written communication and presentation skills; bilingual – English/Spanish Mathematical Skills: Able to perform mathematical functions using a calculator or Excel Cognitive Demands: Self-starter, detail-oriented, organized; adaptable to change Computer Skills: Learn and utilize CRM; proficient in Microsoft Office (Excel, Outlook, PowerPoint, Word) Competencies: Strong telephone, secretarial and customer service skills; detail-oriented; able to work in a team or independently; able to follow directions Work Environment & Physical Demands
Normal working conditions with adequate lighting and ventilation; indoor, climate-controlled setting Possible exposure to odors or chemicals as identified in MSDS Organizational Expectations
Ensure residents’ rights and adhere to policies and procedures Demonstrate professionalism, accountability and confidentiality of patient information Maintain effective communication; support Miami Jewish Empathicare and MJHS values Participate in departmental activities and trainings Note: This description is not exhaustive; duties may be added or reassigned as needed. Miami Jewish Health offers competitive compensation and benefits, including medical/dental/vision, retirement, on-campus parking, fitness facilities, and more. EEO statement applies to all terms and conditions of employment.
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Sales and Marketing Coordinator at Miami Jewish Health. We are building a new Continuing Care Retirement Community (CCRC) expansion on our 20+ acre campus in Miami and are seeking dynamic, hospitality-minded, sales-oriented professionals to join our team. Job Title
Sales and Marketing Coordinator Job Summary
Responsible for performing comprehensive administrative support services for the office staff, as well as facilitating the daily operations of the sales office. Essential Job Functions
Administrative duties to include preparing and distributing reports and mailings; maintaining files; and tracking time, expenses and commissions for all sales staff and personnel Operate and administer CRM database Plan and manage social media platforms Distribute mailings to individuals on the mailing lists Assist in providing tours of the community to prospective residents and applicants, including open houses or special functions related to sales and/or marketing Order office supplies, postage, petty cash and other supply inventory Coordinate and complete special project assignments Ensure accurate documentation and administration of expenditures including reconciliation of financial accounts (petty cash) Organize and prioritize office duties with flexibility to assist other team members Type, collate and distribute all correspondence and materials deemed appropriate by sales staff in a timely manner Organize, coordinate and assist in planning of special events, including weekend events Maintain accurate and timely data-based records Prepare accurate reports produced by the CRM Provide support for Health Services sales when appropriate Prospecting / Customer Focus / Service Oriented Skills
Greet visitors and answer/direct telephone calls professionally Interact with prospects, office personnel and management using strong relationship-building skills Provide telephone support to support the sales effort when needed Maintain CRM database effectively and in a timely manner with all inquiries Create email blasts, mass mail outs, and general marketing automation Represent the Community concept of senior living professionally and honestly Other duties as assigned by Supervisor Education & Experience
High school diploma or equivalent Two to three years’ experience as Administrative Assistant involving customer service Knowledge of social media campaigns and CRM databases Licenses/Certifications
N/A Abilities & Skills
Language Ability: Effective communication with all levels; excellent oral and written communication and presentation skills; bilingual – English/Spanish Mathematical Skills: Able to perform mathematical functions using a calculator or Excel Cognitive Demands: Self-starter, detail-oriented, organized; adaptable to change Computer Skills: Learn and utilize CRM; proficient in Microsoft Office (Excel, Outlook, PowerPoint, Word) Competencies: Strong telephone, secretarial and customer service skills; detail-oriented; able to work in a team or independently; able to follow directions Work Environment & Physical Demands
Normal working conditions with adequate lighting and ventilation; indoor, climate-controlled setting Possible exposure to odors or chemicals as identified in MSDS Organizational Expectations
Ensure residents’ rights and adhere to policies and procedures Demonstrate professionalism, accountability and confidentiality of patient information Maintain effective communication; support Miami Jewish Empathicare and MJHS values Participate in departmental activities and trainings Note: This description is not exhaustive; duties may be added or reassigned as needed. Miami Jewish Health offers competitive compensation and benefits, including medical/dental/vision, retirement, on-campus parking, fitness facilities, and more. EEO statement applies to all terms and conditions of employment.
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