Interplace, Inc.
AP・AR Coordination
• Enters, applies and posts daily cash receipts such as cash, checks, wire transfers, credit cards to invoices in the system.
• Prepares and transmits bank deposit
• Maintains bank accounts by monitoring transactions, balances and outstanding/pending amounts.
• Monitors and processes credit card payments and adjustments.
• Responsible for the collection and ensures customers pay on-time by sending statements for customers with overdue.
• Posts accounts payable and receivable entries, answers inquiries and follows up, as necessary.
• Gathers necessary information to set up ACH/Wire transfer activities.
• Performs accounts payable clerical tasks such as reviewing, posting bills, communicating with vendors, and preparing payment such as checks/ACH/Wire transfer.
• Reconciles bank statements by comparing statement with general ledger.
• Supports Office Manager for processing month-end, quarter-end, year-end closing related tasks.
• Cooperates and supports the Office Manager with the minor tasks for external auditors required for conducting annual year end audit, sales tax audit, etc.
Administrative/HR • Manages and maintains timecard, vacation and sick leave balance of each employee. • Greets visitors and direct them to designated personnel; provides general supports to visitors. • Responds and directs telephone calls; takes or transfers messages as necessary. • Maintains office supplies and equipment; refills supply and plans for repairs as necessary. • Arranges hotel, airline, rental car and taxi reservations for management and guests from abroad. • Communicates with third party vendors. • Sends mail and packages; Receives, sorts and distributes daily mail to appropriate personnel. • Periodically prepares various administrative reports for management. • Sorts and maintains in files received data and source documents. • Makes appointments, coordinates meetings, and schedules conference rooms for management. • Performs data entry and scan documents. • Assists in resolving any administrative problems. • Run company’s errands when necessary.
• Suggests management for office improvement ideas. • Supports management in any administrative/HR related work and special duties that are assigned by the management.
• Seeks constant improvement, more efficient and less expensive ways and means in work processes. • Performs special projects and other miscellaneous duties as assigned by management. • Maintains high ethical standards in the workplace. • Reports all irregular issues and problems to management for solution. • Maintains good communication with management, office staff members and outside contacts. • Complies with all company policies and procedures. • Responsible for maintaining a clean and safe working area. • Supports co-workers and other departments when requested by management.
QUALIFICATIONS
EDUCATIONAL Bachelor’s degree (B.A.) from four-year university; or equivalent combination of education and experience. WORK EXPERIENCE Accounting related work for more than 1 year preferred
JOB REQUIREMENTS
WORK ENVIRONMENT Office TOOLS/EQUIPMENT General Office equipment such as phones, fax, copier, PC, printer and scanner. Software includes the use of Windows operating system, MS office, Sage and QuickBooks
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Administrative/HR • Manages and maintains timecard, vacation and sick leave balance of each employee. • Greets visitors and direct them to designated personnel; provides general supports to visitors. • Responds and directs telephone calls; takes or transfers messages as necessary. • Maintains office supplies and equipment; refills supply and plans for repairs as necessary. • Arranges hotel, airline, rental car and taxi reservations for management and guests from abroad. • Communicates with third party vendors. • Sends mail and packages; Receives, sorts and distributes daily mail to appropriate personnel. • Periodically prepares various administrative reports for management. • Sorts and maintains in files received data and source documents. • Makes appointments, coordinates meetings, and schedules conference rooms for management. • Performs data entry and scan documents. • Assists in resolving any administrative problems. • Run company’s errands when necessary.
• Suggests management for office improvement ideas. • Supports management in any administrative/HR related work and special duties that are assigned by the management.
• Seeks constant improvement, more efficient and less expensive ways and means in work processes. • Performs special projects and other miscellaneous duties as assigned by management. • Maintains high ethical standards in the workplace. • Reports all irregular issues and problems to management for solution. • Maintains good communication with management, office staff members and outside contacts. • Complies with all company policies and procedures. • Responsible for maintaining a clean and safe working area. • Supports co-workers and other departments when requested by management.
QUALIFICATIONS
EDUCATIONAL Bachelor’s degree (B.A.) from four-year university; or equivalent combination of education and experience. WORK EXPERIENCE Accounting related work for more than 1 year preferred
JOB REQUIREMENTS
WORK ENVIRONMENT Office TOOLS/EQUIPMENT General Office equipment such as phones, fax, copier, PC, printer and scanner. Software includes the use of Windows operating system, MS office, Sage and QuickBooks
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