Inside Higher Ed
Newark Warehouse Facility Specialist
Inside Higher Ed, Palo Alto, California, United States, 94306
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement.
Mail & Package Services (MPS) is a group within Land, Buildings & Real Estate (LBRE) that is responsible for the mail & package programs for Stanford University students. MPS also manages interdepartmental mail, mail codes, and is working towards creating a centralized mail & package program for the rest of Stanford.
The Facility Specialist will oversee daily operations within the Stanford University Newark Warehouse. Core responsibilities include receiving packages from carriers such as UPS, FedEx and Amazon, processing the packages through Stanford’s conveyor belt system, labeling and ensuring timely delivery to the Stanford campus, and answering customer service tickets.
Core Duties
Warehouse Operations: Work with supervisor to coordinate scheduled PMs for the conveyor, vehicles and equipment. Troubleshoot issues with equipment, and call vendor for maintenance and repairs, if needed. Responsible for overseeing the daily cleaning of the conveyor and warehouse space. Notify Facility Managers for any maintenance and repairs needed at the Newark warehouse building. Manage maintenance, materials, and supply budget. Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned). Staff Management
Work with facility managers to supervise the daily activities of contracted warehouse staff, and oversee activities of delivery drivers and carriers. Work with supervisors to train and create workflows for warehouse contracted personnel. Keep roster of all on-site staff and make sure they all have building access. Inventory Management
Oversee all Stanford packages at the warehouse, ensuring they are tracked and delivered to the end users or returned to the sender in a timely manner. Utilize tracking software, ensuring that it’s operating daily, and troubleshoot as needed. Process Improvement
Identify opportunities for process enhancements to increase efficiency. Work with Facility Manager to implement best practices for warehouse operations. Continuously monitor and find opportunities to maintain safety operations. Logistics Coordination
Manage inbound and outbound shipments. Work with suppliers and the Stanford MPS team to ensure accurate and timely deliveries. Safety
Ensure compliance with safety standards. Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination. Education & Experience
Bachelor’s degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience. 3-5 years’ experience in warehouse and package logistics, preferred. Knowledge, Skills And Abilities
Strong leadership skills. Excellent organizational and problem-solving abilities. Proficiency in warehouse management software. Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel. Certifications And Licenses
Must possess and maintain a valid California non-commercial Class C Driver’s License. Must possess and maintain a valid forklift certification. Physical Requirements
Ability to obtain and maintain a California Non-commercial Class C Driver’s License. Ability to drive day or night. Ability to obtain and maintain a forklift certification. Ability to lift/carry/push/pull objects that weigh up to 50 pounds. Working Conditions
Requires 24-hour response availability seven days per week for emergency situations. May be exposed to noise > 80dB TWA. May working at heights 4 - 10 ft. Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Warehouse Operations: Work with supervisor to coordinate scheduled PMs for the conveyor, vehicles and equipment. Troubleshoot issues with equipment, and call vendor for maintenance and repairs, if needed. Responsible for overseeing the daily cleaning of the conveyor and warehouse space. Notify Facility Managers for any maintenance and repairs needed at the Newark warehouse building. Manage maintenance, materials, and supply budget. Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned). Staff Management
Work with facility managers to supervise the daily activities of contracted warehouse staff, and oversee activities of delivery drivers and carriers. Work with supervisors to train and create workflows for warehouse contracted personnel. Keep roster of all on-site staff and make sure they all have building access. Inventory Management
Oversee all Stanford packages at the warehouse, ensuring they are tracked and delivered to the end users or returned to the sender in a timely manner. Utilize tracking software, ensuring that it’s operating daily, and troubleshoot as needed. Process Improvement
Identify opportunities for process enhancements to increase efficiency. Work with Facility Manager to implement best practices for warehouse operations. Continuously monitor and find opportunities to maintain safety operations. Logistics Coordination
Manage inbound and outbound shipments. Work with suppliers and the Stanford MPS team to ensure accurate and timely deliveries. Safety
Ensure compliance with safety standards. Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination. Education & Experience
Bachelor’s degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience. 3-5 years’ experience in warehouse and package logistics, preferred. Knowledge, Skills And Abilities
Strong leadership skills. Excellent organizational and problem-solving abilities. Proficiency in warehouse management software. Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel. Certifications And Licenses
Must possess and maintain a valid California non-commercial Class C Driver’s License. Must possess and maintain a valid forklift certification. Physical Requirements
Ability to obtain and maintain a California Non-commercial Class C Driver’s License. Ability to drive day or night. Ability to obtain and maintain a forklift certification. Ability to lift/carry/push/pull objects that weigh up to 50 pounds. Working Conditions
Requires 24-hour response availability seven days per week for emergency situations. May be exposed to noise > 80dB TWA. May working at heights 4 - 10 ft. Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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