Rennick Barrett Recruiting, Inc.
Law Firm Accounting Manager
Rennick Barrett Recruiting, Inc., Houston, Texas, United States, 77246
Our client, a highly regarded and growing Houston area law firm, is seeking a detail-oriented and experienced Accounting Manager to oversee billing, collections, and key financial operations. Reporting directly to the Chief Financial Officer/Controller, this role is essential to maintaining the integrity of the accounting practices and supporting strategic financial planning, month-end close, reporting, budgeting, and forecasting. The ideal candidate will have a strong background in law firm accounting, proven leadership abilities, and a proactive, solutions-driven approach.
Key Responsibilities Billing and Collections Management Lead and support the Billing Clerks in preparing monthly client invoices and uploading invoices to client-specific platforms. Manage complex billing scenarios and address client-specific billing requests. Administer e-billing processes, including onboarding new clients, resolving invoice rejections, and troubleshooting issues with client platforms. Review and approve edits, write-offs, time/cost transfers, rate adjustments, and unbilled fee aging in accordance with firm policy. Maintain comprehensive documentation of billing processes and procedures. Provide daily billing support and accounting information to legal assistants. Maintain and update the firm’s time entry system (TABS3), including creation and termination of timekeeper profiles, billing rates, origination data, matter status, and client intake. Monitor and manage accounts receivable, unapplied funds, and collection activities. Accounting and Financial Reporting Manage the monthly close process in TABS3, ensuring system reconciliation and timely generation of internal financial reports. Perform general ledger account reconciliations and assist in preparing monthly, quarterly, and annual financial statements. Distribute management reports and post financial documents to the firm’s intranet. Support the CFO/Controller in financial planning, budgeting, and forecasting. Maintain financial data systems, including updates for new hires and terminations. Complete third-party surveys and financial questionnaires. Collaborate with attorneys and professional staff to fulfill ad hoc financial requests and special projects. Process semi-monthly payroll. Manage other projects as assigned. Qualifications Bachelor’s degree required; major in accounting, preferred. CPA certification is a plus. Minimum of 3 or more years of relevant accounting experience in a law firm environment. Strong understanding of accounting principles, financial reporting, and compliance requirements. Proven ability to analyze financial data, identify discrepancies, and prepare clear, accurate reports. Proficient in accounting and office software, including Microsoft Excel, Word, Outlook, PowerPoint, and TABS3. Demonstrated leadership, communication, and interpersonal skills, with the ability to manage multiple priorities. Highly organized, detail-oriented, and capable of working independently in a fast-paced environment. Strong client service orientation and ability to collaborate across departments and levels.
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Key Responsibilities Billing and Collections Management Lead and support the Billing Clerks in preparing monthly client invoices and uploading invoices to client-specific platforms. Manage complex billing scenarios and address client-specific billing requests. Administer e-billing processes, including onboarding new clients, resolving invoice rejections, and troubleshooting issues with client platforms. Review and approve edits, write-offs, time/cost transfers, rate adjustments, and unbilled fee aging in accordance with firm policy. Maintain comprehensive documentation of billing processes and procedures. Provide daily billing support and accounting information to legal assistants. Maintain and update the firm’s time entry system (TABS3), including creation and termination of timekeeper profiles, billing rates, origination data, matter status, and client intake. Monitor and manage accounts receivable, unapplied funds, and collection activities. Accounting and Financial Reporting Manage the monthly close process in TABS3, ensuring system reconciliation and timely generation of internal financial reports. Perform general ledger account reconciliations and assist in preparing monthly, quarterly, and annual financial statements. Distribute management reports and post financial documents to the firm’s intranet. Support the CFO/Controller in financial planning, budgeting, and forecasting. Maintain financial data systems, including updates for new hires and terminations. Complete third-party surveys and financial questionnaires. Collaborate with attorneys and professional staff to fulfill ad hoc financial requests and special projects. Process semi-monthly payroll. Manage other projects as assigned. Qualifications Bachelor’s degree required; major in accounting, preferred. CPA certification is a plus. Minimum of 3 or more years of relevant accounting experience in a law firm environment. Strong understanding of accounting principles, financial reporting, and compliance requirements. Proven ability to analyze financial data, identify discrepancies, and prepare clear, accurate reports. Proficient in accounting and office software, including Microsoft Excel, Word, Outlook, PowerPoint, and TABS3. Demonstrated leadership, communication, and interpersonal skills, with the ability to manage multiple priorities. Highly organized, detail-oriented, and capable of working independently in a fast-paced environment. Strong client service orientation and ability to collaborate across departments and levels.
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