Oregon Staffing
Contract Specialist Position
The Pacific States Marine Fisheries Commission is looking for an experienced Contract Specialist to develop and submit federal grant applications, develop and manage subawards, and ensure subcontract compliance with vendors. Contract Specialists use knowledge of pre-award and post-award procedures to plan and conduct the contracting process, from the description of the requirements through contract delivery. They perform professional work that involves the issuance of subawards, the procurement of supplies, services, construction, or research and development using formal advertising or negotiation procedures; the evaluation of contract price proposals; and the administration, termination, and closeout of contracts. Essential Functions: Pre-Award: Financial Assistance Application Gather and prepare necessary documentation for financial assistance award applications. Assist the Finance Officer in reviewing proposal documentation and initiating the application submission process. Correspond with funding agencies on grant application revision requests. Post-award: Sub-agreement Issuances and Monitoring Guide technical personnel involved in the development of the statement of work or data. Consult with program managers to ensure specifications are clear and the terms and legal provisions are sufficient to safeguard the Commission's interests. Review for completeness and process all Commission contracts, agreements, and cooperative agreements with other government agencies, universities, and private organizations. Select the most appropriate type of contractual provisions relating to the type of service, product, material, or construction required when preparing contract documents. Prepare contract documents and modifications, including necessary clauses as required by OMB circulars, applicable federal and state agencies, and PSMFC. Ensure legal sufficiency of contracts by interpreting federal and state guidelines, directives, policies, and precedents. Assist the project manager in the preparation of solicitations or sole-source. Respond to inquiries on the solicitation and distribute additional information to all contract bidders based on these inquiries. Work with the project person and the designated committee on the solicitation criteria. Receive and review solicitation responses to determine if criteria have been met. Participate in committee reviews for the award. Maintain and update the master subcontract index file. Ensure all executed sub-agreements are filed appropriately. Responsible for the close-out process and filing. Serve as primary PSMFC contact person for Contracting Office and program managers regarding modifications to contracts, questions on expenditure reports, and the correct assignment of cost codes. Research, via the internet, issues, trends, and precedents in contracting, e.g. the Federal Register notices and Code of Federal Regulations, case law. Responsible for subcontract/subaward compliance and monitoring including risk assessment, debarment and suspension verifications, subaward reporting, audit review. Assist program managers with scheduled report submissions. Other duties as assigned.
The Pacific States Marine Fisheries Commission is looking for an experienced Contract Specialist to develop and submit federal grant applications, develop and manage subawards, and ensure subcontract compliance with vendors. Contract Specialists use knowledge of pre-award and post-award procedures to plan and conduct the contracting process, from the description of the requirements through contract delivery. They perform professional work that involves the issuance of subawards, the procurement of supplies, services, construction, or research and development using formal advertising or negotiation procedures; the evaluation of contract price proposals; and the administration, termination, and closeout of contracts. Essential Functions: Pre-Award: Financial Assistance Application Gather and prepare necessary documentation for financial assistance award applications. Assist the Finance Officer in reviewing proposal documentation and initiating the application submission process. Correspond with funding agencies on grant application revision requests. Post-award: Sub-agreement Issuances and Monitoring Guide technical personnel involved in the development of the statement of work or data. Consult with program managers to ensure specifications are clear and the terms and legal provisions are sufficient to safeguard the Commission's interests. Review for completeness and process all Commission contracts, agreements, and cooperative agreements with other government agencies, universities, and private organizations. Select the most appropriate type of contractual provisions relating to the type of service, product, material, or construction required when preparing contract documents. Prepare contract documents and modifications, including necessary clauses as required by OMB circulars, applicable federal and state agencies, and PSMFC. Ensure legal sufficiency of contracts by interpreting federal and state guidelines, directives, policies, and precedents. Assist the project manager in the preparation of solicitations or sole-source. Respond to inquiries on the solicitation and distribute additional information to all contract bidders based on these inquiries. Work with the project person and the designated committee on the solicitation criteria. Receive and review solicitation responses to determine if criteria have been met. Participate in committee reviews for the award. Maintain and update the master subcontract index file. Ensure all executed sub-agreements are filed appropriately. Responsible for the close-out process and filing. Serve as primary PSMFC contact person for Contracting Office and program managers regarding modifications to contracts, questions on expenditure reports, and the correct assignment of cost codes. Research, via the internet, issues, trends, and precedents in contracting, e.g. the Federal Register notices and Code of Federal Regulations, case law. Responsible for subcontract/subaward compliance and monitoring including risk assessment, debarment and suspension verifications, subaward reporting, audit review. Assist program managers with scheduled report submissions. Other duties as assigned.