West Valley-Mission Community College District
Human Resources Specialist II-Confidential
West Valley-Mission Community College District, Saratoga, California, us, 95071
Overview
Human Resources Specialist II-Confidential
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Please see Special Instructions for more details.
Special Instructions
To be considered an applicant for a position at West Valley-Mission Community College District, all materials requested in the job announcement must be received no later than the deadline.
Incomplete and/or late applications will not receive committee consideration.
If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken. Certified copies are only required at time of hire.
Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
DO NOT SEND unrequested materials. Unrequested materials will not be used for consideration of employment.
The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
The district does not provide visa sponsorship.
Position Information
Position Title : Human Resources Specialist II-Confidential
Campus : WVMCCD District (All Campuses)
Salary and Benefits
Anticipated Hiring Range: $9,990.42-$10,931.08 monthly (Confidential Employee Salary Schedule, HR Specialist II – Confidential Classification, Range 52, Steps A-C).
Benefits include:
Employer-contributed medical, dental and vision for employee, spouse and dependents.
Employer-paid long term disability for employee.
Employer-provided life insurance.
14 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
22 days vacation leave accrued annually (24 days after 7 years).
12 days sick leave accrued annually.
Personal necessity leave and personal business leave.
Educational growth incentive program from $45 to $225 monthly.
$1000 longevity award annually after 10 years of service and $1,500 longevity award annually after 15 years of service.
CalPERS retirement.
Position Summary
Definition: West Valley-Mission Community College District seeks a talented and highly-motivated individual to fill the position of Human Resources Specialist II in the Human Resources department.
Under the direction of the Executive Director, Human Resources, the HR Specialist II will perform varied technical duties in a variety of program areas.
Applicants who possess the knowledge, skills and life experiences to address the cultural and educational needs of a diverse student population are encouraged to apply.
Assignment: 100% of full time, 40 hours per week, 12 months per year, with an anticipated start date of December 2025. Schedule may include some evening or weekend hours as needed. This position is a member of the Confidential Employee Unit.
Work Location: District Office, Human Resources Department, West Valley-Mission Community College District.
Minimum Qualifications
Education: Equivalent to an Associate’s degree from an accredited college with major coursework in human resources management, general education, or a related field.
Experience: Two years of responsible experience similar to Human Resources Specialist I with the West Valley-Mission Community College District.
Understanding of, and sensitivity to, the diverse backgrounds of students, faculty, and staff.
Desired Qualifications
Experience working with management-level employees.
Additional educational preparation equivalent to a bachelor’s degree in human resources or a related field.
Knowledge and/or experience with Ellucian Banner HRIS software.
Knowledge and/or experience with CalSTRS and CalPERS retirement plans.
Proficiency with Microsoft Office Suite (Word, Outlook, Excel, Access, PowerPoint).
Strong mathematical skills.
Knowledge and Abilities
Knowledge of personnel policies and procedures; educational organizations; HRIS; employment laws; bargaining processes; and benefits administration.
Ability to learn and perform technical duties in assigned HR areas; maintain records; analyze data; communicate effectively; and establish cooperative relationships.
Examples of Duties and Responsibilities
Plan, prioritize, and coordinate the work of staff assigned to one HR functional area; develop schedules and methods to accomplish assignments.
Read, process, provide and coordinate confidential information related to the District’s employer-employee relations and grievances.
Schedule collective bargaining negotiation meetings, attend meetings, provide input and/or take notes; print copies and upload final approved documents to the website.
Support faculty in ADA accommodations; coordinate workers’ compensation and leave administration; perform investigations including interviewing and data collection.
Interpret rules, contracts, policies and procedures; recommend compliance improvements.
Provide technical assistance to employees and HR management.
Conduct surveys, perform research and analysis, coordinate programs or special projects, and prepare related reports.
Coordinate with the finance department on position control.
Respond to information requests regarding HR programs; may support multiple units.
May administer HRIS software; assist in applying software to improve access to data.
Assist with benefit and insurance plans administration; coordinate COBRA and related programs; assist retirees with benefits.
Verify personnel actions; audit data for accuracy.
Coordinate recruitments including postings, exams, interviews, and eligibility lists.
Assist with pre- and post-employment processes; scheduling medical exams and orientations; prepare benefit packages.
Build positive working relationships; promote diversity and teamwork; perform related duties as assigned.
Working Conditions
Other duties and physical demands as required.
Application Information
Interested applicants must submit online all materials requested, including:
A completed online West Valley-Mission Community College District application;
Supplemental application questions, if requested;
Resume;
Unofficial copies of transcripts;
Cover letter and/or reference list, if requested; and
Any requested licenses or certificates, if applicable.
All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
Supervisor(s) name(s) and telephone numbers must be included in the application.
Incomplete applications will not be considered.
Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
About Transcripts
If a minimum requirement is possession of a degree, a copy of transcripts must be included with your application to verify the degree.
Degrees earned outside the U.S. require official certification of equivalency.
Upload electronic transcripts; ensure they are not encrypted or password-protected.
Copies of diplomas or similar documents will not be accepted in lieu of transcripts.
Selection Process
After the deadline, a committee will review applications to select interviewees. Meeting minimum qualifications does not guarantee an interview.
All candidates will receive an e-notification acknowledging receipt of materials.
Travel expenses for first-level interview are the responsibility of the candidate.
Materials become the property of the District and will not be returned or duplicated.
The district may re-advertise or delay filling the position.
The district may contact previous employers to investigate past employment.
Any tentative verbal offer is contingent upon formal approval by the college Governing Board.
Upon hire, provide identity/authorization to work documents; visa sponsorship is not provided.
EEO Statement West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce and is committed to nondiscrimination on the basis of protected categories and status, in accordance with applicable federal and state laws.
Contact and Posting Information Posting Number: FY22/23-294FT
Open Date: 09/12/2025
Close Date: 10/07/2025
Open Until Filled: No
Requisition Specific Questions
* Please describe any experience using HR Information System software (HRIS) and include which software. If you have experience using an HRIS system to administer management-level employment, please address this specifically.
* Why should you be hired for the HR Specialist position? Please provide at least three reasons why you would be an ideal candidate.
* Please describe your experience working directly with management-level employees. If you do not have direct experience, share comparable experience that demonstrates your ability to effectively collaborate with and support leadership.
* The HR Office is staffed by specialists who can be responsible for many areas (benefits, recruitment, etc). Discuss your interest in teamwork and cross-training as it might relate in such an environment.
Required and Optional Documents
Required Documents : Resume/CV, Cover Letter, Transcripts
Optional Documents : Additional Transcripts
West Valley-Mission Community College District is an Equal Opportunity Employer
#J-18808-Ljbffr
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Please see Special Instructions for more details.
Special Instructions
To be considered an applicant for a position at West Valley-Mission Community College District, all materials requested in the job announcement must be received no later than the deadline.
Incomplete and/or late applications will not receive committee consideration.
If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken. Certified copies are only required at time of hire.
Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
DO NOT SEND unrequested materials. Unrequested materials will not be used for consideration of employment.
The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
The district does not provide visa sponsorship.
Position Information
Position Title : Human Resources Specialist II-Confidential
Campus : WVMCCD District (All Campuses)
Salary and Benefits
Anticipated Hiring Range: $9,990.42-$10,931.08 monthly (Confidential Employee Salary Schedule, HR Specialist II – Confidential Classification, Range 52, Steps A-C).
Benefits include:
Employer-contributed medical, dental and vision for employee, spouse and dependents.
Employer-paid long term disability for employee.
Employer-provided life insurance.
14 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
22 days vacation leave accrued annually (24 days after 7 years).
12 days sick leave accrued annually.
Personal necessity leave and personal business leave.
Educational growth incentive program from $45 to $225 monthly.
$1000 longevity award annually after 10 years of service and $1,500 longevity award annually after 15 years of service.
CalPERS retirement.
Position Summary
Definition: West Valley-Mission Community College District seeks a talented and highly-motivated individual to fill the position of Human Resources Specialist II in the Human Resources department.
Under the direction of the Executive Director, Human Resources, the HR Specialist II will perform varied technical duties in a variety of program areas.
Applicants who possess the knowledge, skills and life experiences to address the cultural and educational needs of a diverse student population are encouraged to apply.
Assignment: 100% of full time, 40 hours per week, 12 months per year, with an anticipated start date of December 2025. Schedule may include some evening or weekend hours as needed. This position is a member of the Confidential Employee Unit.
Work Location: District Office, Human Resources Department, West Valley-Mission Community College District.
Minimum Qualifications
Education: Equivalent to an Associate’s degree from an accredited college with major coursework in human resources management, general education, or a related field.
Experience: Two years of responsible experience similar to Human Resources Specialist I with the West Valley-Mission Community College District.
Understanding of, and sensitivity to, the diverse backgrounds of students, faculty, and staff.
Desired Qualifications
Experience working with management-level employees.
Additional educational preparation equivalent to a bachelor’s degree in human resources or a related field.
Knowledge and/or experience with Ellucian Banner HRIS software.
Knowledge and/or experience with CalSTRS and CalPERS retirement plans.
Proficiency with Microsoft Office Suite (Word, Outlook, Excel, Access, PowerPoint).
Strong mathematical skills.
Knowledge and Abilities
Knowledge of personnel policies and procedures; educational organizations; HRIS; employment laws; bargaining processes; and benefits administration.
Ability to learn and perform technical duties in assigned HR areas; maintain records; analyze data; communicate effectively; and establish cooperative relationships.
Examples of Duties and Responsibilities
Plan, prioritize, and coordinate the work of staff assigned to one HR functional area; develop schedules and methods to accomplish assignments.
Read, process, provide and coordinate confidential information related to the District’s employer-employee relations and grievances.
Schedule collective bargaining negotiation meetings, attend meetings, provide input and/or take notes; print copies and upload final approved documents to the website.
Support faculty in ADA accommodations; coordinate workers’ compensation and leave administration; perform investigations including interviewing and data collection.
Interpret rules, contracts, policies and procedures; recommend compliance improvements.
Provide technical assistance to employees and HR management.
Conduct surveys, perform research and analysis, coordinate programs or special projects, and prepare related reports.
Coordinate with the finance department on position control.
Respond to information requests regarding HR programs; may support multiple units.
May administer HRIS software; assist in applying software to improve access to data.
Assist with benefit and insurance plans administration; coordinate COBRA and related programs; assist retirees with benefits.
Verify personnel actions; audit data for accuracy.
Coordinate recruitments including postings, exams, interviews, and eligibility lists.
Assist with pre- and post-employment processes; scheduling medical exams and orientations; prepare benefit packages.
Build positive working relationships; promote diversity and teamwork; perform related duties as assigned.
Working Conditions
Other duties and physical demands as required.
Application Information
Interested applicants must submit online all materials requested, including:
A completed online West Valley-Mission Community College District application;
Supplemental application questions, if requested;
Resume;
Unofficial copies of transcripts;
Cover letter and/or reference list, if requested; and
Any requested licenses or certificates, if applicable.
All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
Supervisor(s) name(s) and telephone numbers must be included in the application.
Incomplete applications will not be considered.
Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
About Transcripts
If a minimum requirement is possession of a degree, a copy of transcripts must be included with your application to verify the degree.
Degrees earned outside the U.S. require official certification of equivalency.
Upload electronic transcripts; ensure they are not encrypted or password-protected.
Copies of diplomas or similar documents will not be accepted in lieu of transcripts.
Selection Process
After the deadline, a committee will review applications to select interviewees. Meeting minimum qualifications does not guarantee an interview.
All candidates will receive an e-notification acknowledging receipt of materials.
Travel expenses for first-level interview are the responsibility of the candidate.
Materials become the property of the District and will not be returned or duplicated.
The district may re-advertise or delay filling the position.
The district may contact previous employers to investigate past employment.
Any tentative verbal offer is contingent upon formal approval by the college Governing Board.
Upon hire, provide identity/authorization to work documents; visa sponsorship is not provided.
EEO Statement West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce and is committed to nondiscrimination on the basis of protected categories and status, in accordance with applicable federal and state laws.
Contact and Posting Information Posting Number: FY22/23-294FT
Open Date: 09/12/2025
Close Date: 10/07/2025
Open Until Filled: No
Requisition Specific Questions
* Please describe any experience using HR Information System software (HRIS) and include which software. If you have experience using an HRIS system to administer management-level employment, please address this specifically.
* Why should you be hired for the HR Specialist position? Please provide at least three reasons why you would be an ideal candidate.
* Please describe your experience working directly with management-level employees. If you do not have direct experience, share comparable experience that demonstrates your ability to effectively collaborate with and support leadership.
* The HR Office is staffed by specialists who can be responsible for many areas (benefits, recruitment, etc). Discuss your interest in teamwork and cross-training as it might relate in such an environment.
Required and Optional Documents
Required Documents : Resume/CV, Cover Letter, Transcripts
Optional Documents : Additional Transcripts
West Valley-Mission Community College District is an Equal Opportunity Employer
#J-18808-Ljbffr