Recruithook
Property Administrator - Commercial Property
Our client, a growing Commercial Real Estate Private Equity firm, is looking for a highly organized and detail-oriented Administrative Assistant to support our Regional Property Management Team, overseeing a portfolio of 2030 commercial buildings totaling over 4 million square feet. This position is ideal for a motivated individual with 12 years of experience in real estate or assistant property management, looking to grow within a fast-paced, professional environment. Responsibilities Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio. Coordinate vendor work, preventative maintenance scheduling, and service contracts. Track and manage purchase orders, work orders, and invoices. Maintain property data, lease documentation, insurance certificates, and compliance records. Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up. Support with budgeting, reporting, and property inspections. Help coordinate insurance renewals, claims, and certificates of insurance. Provide administrative support on ad hoc projects as needed.
Requirements
12 years of relevant experience in real estate, property management, or commercial office support preferred. Strong organizational and communication skills. Ability to prioritize and manage multiple tasks efficiently. Proficiency with Microsoft Office Suite (Excel, Word, Outlook); Yardi or other PM software a plus. Self-starter with a proactive, team-oriented attitude.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative and General Business
#J-18808-Ljbffr
Our client, a growing Commercial Real Estate Private Equity firm, is looking for a highly organized and detail-oriented Administrative Assistant to support our Regional Property Management Team, overseeing a portfolio of 2030 commercial buildings totaling over 4 million square feet. This position is ideal for a motivated individual with 12 years of experience in real estate or assistant property management, looking to grow within a fast-paced, professional environment. Responsibilities Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio. Coordinate vendor work, preventative maintenance scheduling, and service contracts. Track and manage purchase orders, work orders, and invoices. Maintain property data, lease documentation, insurance certificates, and compliance records. Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up. Support with budgeting, reporting, and property inspections. Help coordinate insurance renewals, claims, and certificates of insurance. Provide administrative support on ad hoc projects as needed.
Requirements
12 years of relevant experience in real estate, property management, or commercial office support preferred. Strong organizational and communication skills. Ability to prioritize and manage multiple tasks efficiently. Proficiency with Microsoft Office Suite (Excel, Word, Outlook); Yardi or other PM software a plus. Self-starter with a proactive, team-oriented attitude.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative and General Business
#J-18808-Ljbffr