Executive Assistant Job at Aster Talent in Boston

This range is provided by Aster Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $100,000.00/yr - $110,000.00/yr Job Title: Executive Assistant Compensation: $100,000 – $110,000 base salary, plus annual performance-based bonus About Us: Our client is a fast-paced, client-focused financial services firm committed to delivering exceptional results with integrity and precision. We are currently seeking a highly experienced and detail-oriented Executive Assistant to support their team and support Director-level staff and their teams. This is an excellent opportunity to join a collaborative environment where your organizational skills and proactive mindset will have a direct impact. Position Overview: We are looking for an Executive Assistant with 7+ years of relevant experience to provide high-level administrative support to Director-level leaders and their broader teams. The ideal candidate thrives in a team-oriented environment and has demonstrated success managing complex calendars, coordinating travel, processing expenses, and handling communication from a shared inbox. Experience in the financial sector is a plus. Key Responsibilities: Manage and triage a shared inbox , responding to and flagging priority messages in a timely and professional manner Provide comprehensive calendar management for multiple Director-level staff, including scheduling meetings across time zones, resolving conflicts, and ensuring optimal time use Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and ground transportation Prepare and submit expense reports in compliance with company policies and timelines Serve as a liaison between directors, their teams, and internal/external stakeholders Handle sensitive and confidential information with discretion and professionalism Collaborate with other Executive Assistants to ensure seamless support across the broader organization Qualifications: Minimum 7 years of experience as an Executive Assistant, preferably supporting Director-level or senior leadership Prior experience working from a shared inbox is highly desirable Strong organizational and time-management skills with the ability to prioritize and multitask effectively Exceptional communication skills, both written and verbal Proficient in Microsoft Office Suite and tools such as Outlook, Excel, and expense platforms (e.g., Concur, Expensify) Demonstrated ability to work well in a team-oriented environment High degree of professionalism, discretion, and reliability What We Offer: Competitive compensation: $100,000 – $110,000 base salary, plus annual bonus Hybrid work schedule in Boston (in-office presence required several days per week) Supportive and collaborative team culture Opportunity to work with top-tier financial professionals Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Aster Talent by 2x Inferred from the description for this job Medical insurance 401(k) Vision insurance Get notified when a new job is posted. Sign in to set job alerts for “Executive Assistant” roles. Boston, MA $80,000.00-$120,000.00 2 weeks ago Executive Assistant to the Executive VP and Chief Financial Officer Assistant Manager - Front Office Encore Boston Harbor Assistant Manager - Front Office Encore Boston Harbor Executive Assistant, Worldwide Field Enablement, SMGS Ops Executive Assistant - Strategy, Innovation, Execution team Executive Assistant, Global General Counsel Senior Admin Assistant contract to perm Boston Executive Assistant, Private Wealth Team Executive Assistant, Return-to-Work Program We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr