Executive Assistant Job at Mack & Associates, Ltd. in Chicago

Job Description

Mack & Associates, Ltd. is seeking a highly organized Executive Assistant to join their team. This role offers a unique opportunity to support top executives and lead the firm’s philanthropic efforts.

The ideal candidate is a proactive, detail-obsessed Executive Assistant who thrives in a fast-paced environment. The role provides a competitive salary range of $70,000 to $90,000 per year, along with a comprehensive benefits package, including medical, dental, vision insurance, a 401(k) plan, generous PTO, and paid parental leave.

Responsibilities:

• Provide top-tier executive support, including calendar and inbox management, travel coordination, and team communications.
• Serve as a trusted point of contact for leaders, managing schedules and administrative priorities with professionalism and discretion.
• Coordinate internal and external meetings, draft agendas, take notes, track action items, and ensure seamless follow-up.
• Collaborate cross-functionally to streamline operations and ensure consistent support.
• Plan and execute internal and client-facing events, driving engagement and strengthening team culture.
• Champion philanthropic initiatives, partnering with the Philanthropy team to develop and host high-impact volunteer events and community outreach programs.
• Troubleshoot issues as they arise, managing competing priorities with confidence and resourcefulness.

Qualifications:

• 2–3 years of experience supporting executives or teams in a high-performing office environment.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Strong experience in fast-paced environments with shifting priorities.
• Proven ability to manage multiple stakeholders and communicate effectively across teams.
• Mastery of G-Suite, along with solid proficiency in Excel, PowerPoint, and other office tools.
• A high degree of professionalism, integrity, and discretion, especially when handling sensitive information.
• Strong written and verbal communication skills, with an eye for detail and a drive for excellence.
• A passion for company culture, philanthropy, and initiatives that bring people together.

Mack & Associates, Ltd. is an equal opportunity employer and welcomes applications from diverse candidates.