Legal Administrative Secretary - 158095 Job at Atrium in Miami

Overview

The Legal Administrative Secretary is an experienced professional to join a litigation firm in a direct hire role. The ideal candidate will have a strong background in legal secretarial work, particularly in litigation, and will be responsible for a variety of tasks to support attorneys and maintain efficient office operations.

Salary/Hourly Rate: $90k - $100k

Responsibilities

• Summarize legal cases and prepare comprehensive reports for attorneys and clients.
• Conduct thorough research, investigate facts, and provide detailed information to attorneys.
• Draft, proofread, and prepare legal documents such as audits and pleadings.
• Redact sensitive information from documents.
• Efficiently prepare and file documents with the courts.
• Expertly manage documents, including formatting using Styles, and creating Tables of Contents and Authorities.
• Index and update pleadings and discovery binders.
• Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits.
• Organize exhibits, documents, briefs, and appendices.
• Maintain a high volume of client files, both paper and electronic.
• Track and update case databases with current status and relevant information.
• Manage records, projects, and calendars to ensure smooth operations.
• Handle calendar management, coordinate attorney-client meetings, and arrange travel for lawyers.

Required Experience/Skills

• Minimum of 5-7 years of legal secretarial experience in a litigation firm.
• Expertise in e-Filing.
• Knowledge of motions, discovery, evidence, and litigation documentation.
• Proficiency in Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint.
• Highly organized with the ability to manage multiple deadlines.
• Flexibility to work beyond regular hours on short notice.

Preferred Experience/Skills

• Must have Litigation industry experience.
• Must have paralegal experience.

Education

• College degree preferred.

Benefits

• Client-provided benefits available, upon eligibility.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 158095