HireTalent
Job Title: Integrated Project Manager - Creative & Events
Location: San Francisco, CA or New York, New York
Duration:12 months on W2
Summary:
Project Management
• Own day-to-day project workflow for both creative and events-building timelines, managing dependencies, and facilitating approvals.
• Lead cross-functional collaboration across design, copy, content, production, and event teams.
• Run internal reviews, track deliverables, and ensure milestones are met at every stage of development.
Creative & Content Execution
• Oversee production timelines for creative assets, including branding,environmental design, video, motion, and social content.
• Manage the creative process from concept through delivery, ensuring all assets
are aligned to brief and timeline.
• Act as liaison between creative teams and internal stakeholders to maintain clarity and momentum.
Experiential & Event Support
• Manage the project lifecycle for internal and external experiences-activations,summits and conferences, installations, and events.
• Collaborate with producers to ensure creative deliverables are integrated into fabrication and logistics workflows.
• Support pre-production, run-of-show development, and wrap documentation forkey moments.
Cross-Functional Coordination
• Facilitate clear communication across all project contributors and departments.
• Translate strategic and creative briefs into actionable plans with clear owners and deadlines.
• Anticipate risks, solve problems proactively, and keep stakeholders informed of progress and changes.
Budget & Resource Management
• Track scopes and timelines against allocated hours, budgets, and team bandwidth.
• Support project resourcing, flag constraints, and recommend adjustments when needed.
• Help maintain internal project documentation, calendars, and reporting tools.
• Help to onboard agency and vendor support as needed, managing invoices and
budgets.
Who You Are
• 5+ years of experience in project management within an in-house agency, creative studio, or brand experience team
• Skilled at managing integrated projects across creative, content, events, and experiential disciplines
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities under tight timelines
• A clear communicator who builds trust, navigates ambiguity, and keeps everyone on the same page
• Experience with event and meeting logistics, vendor management, and live production
• Fluent in tools like Asana, Airtable, and similar PM platforms
Nice to Have
• Familiarity with creative workflows and file types (Adobe Creative Suite, Airtable,
Figma, Miro, etc.)
• Background in supporting internal comms, leadership events, or employee
experience initiatives
• Comfort with fast-paced environments and creative teams that move quickly
Location: San Francisco, CA or New York, New York
Duration:12 months on W2
Summary:
- We're looking for an experienced and proactive Integrated Project Manager.
- This role is responsible for managing complex, cross-functional projects that span experiential activations, events, and creative content development.
- You'll serve as the operational lead across timelines, teams, and deliverables-ensuring seamless collaboration between creative, production, content, experiential teams and internal clients and business partners.
- This is a pivotal role for someone who thrives on keeping projects moving, solving problems before they happen, and building clarity across disciplines.
- From immersive experiences and internal events to digital campaigns and branded content, you'll help bring creative ideas to life-on time, on brief, and on budget.
Project Management
• Own day-to-day project workflow for both creative and events-building timelines, managing dependencies, and facilitating approvals.
• Lead cross-functional collaboration across design, copy, content, production, and event teams.
• Run internal reviews, track deliverables, and ensure milestones are met at every stage of development.
Creative & Content Execution
• Oversee production timelines for creative assets, including branding,environmental design, video, motion, and social content.
• Manage the creative process from concept through delivery, ensuring all assets
are aligned to brief and timeline.
• Act as liaison between creative teams and internal stakeholders to maintain clarity and momentum.
Experiential & Event Support
• Manage the project lifecycle for internal and external experiences-activations,summits and conferences, installations, and events.
• Collaborate with producers to ensure creative deliverables are integrated into fabrication and logistics workflows.
• Support pre-production, run-of-show development, and wrap documentation forkey moments.
Cross-Functional Coordination
• Facilitate clear communication across all project contributors and departments.
• Translate strategic and creative briefs into actionable plans with clear owners and deadlines.
• Anticipate risks, solve problems proactively, and keep stakeholders informed of progress and changes.
Budget & Resource Management
• Track scopes and timelines against allocated hours, budgets, and team bandwidth.
• Support project resourcing, flag constraints, and recommend adjustments when needed.
• Help maintain internal project documentation, calendars, and reporting tools.
• Help to onboard agency and vendor support as needed, managing invoices and
budgets.
Who You Are
• 5+ years of experience in project management within an in-house agency, creative studio, or brand experience team
• Skilled at managing integrated projects across creative, content, events, and experiential disciplines
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities under tight timelines
• A clear communicator who builds trust, navigates ambiguity, and keeps everyone on the same page
• Experience with event and meeting logistics, vendor management, and live production
• Fluent in tools like Asana, Airtable, and similar PM platforms
Nice to Have
• Familiarity with creative workflows and file types (Adobe Creative Suite, Airtable,
Figma, Miro, etc.)
• Background in supporting internal comms, leadership events, or employee
experience initiatives
• Comfort with fast-paced environments and creative teams that move quickly