Southeast Missouri State University
Coordinator, Events and Experiences - University Advancement
Southeast Missouri State University, Cape Girardeau, Missouri, United States, 63705
Salary:
Depends on Qualifications Location :
Cape Girardeau, MO Job Type:
Full-Time Job Number:
202500323 Division:
University Advancement Department:
University Advancement Opening Date:
09/22/2025
Position Summary Coordinator, Events and Experiences University Advancement Full-Time
The Events and Experiences Coordinator plays a pivotal role in fostering meaningful engagement with external constituents including donors, community leaders, elected officials, and strategic partners by planning and executing high-impact events that elevate the university's mission and visibility. This role demands a proactive, detail-oriented, and collaborative professional who thrives in a fast-paced environment and is passionate about delivering exceptional experiences.
Primary Responsibilities Event Planning & Execution:
Collaborate with event hosts to develop concepts, timelines, budgets, logistics, and guest lists. Coordinate menus, décor, safety/security plans, and other event details to ensure seamless execution Vendor Coordination:
Liaise with on- and off-campus vendors including caterers, AV providers, transportation companies, florists, rental suppliers, and SEMO Facilities Management to deliver high-quality events On-Site Event Management:
Attend and oversee events to manage setup, logistics, guest experience, and troubleshoot issues in real time Stakeholder Communication:
Maintain consistent communication with hosts, internal teams, vendors, and guests to ensure alignment and timely updates Marketing & Promotion:
Assist in developing promotional materials, invitations, and guest lists to drive appropriate attendance and engagement Donor Experience Coordination:
Partner with the Manager of Stewardship & Donor Relations to design and implement impactful donor experiences Post-Event Analysis:
Conduct evaluations to measure success, document attendance, and identify areas for improvement Required Qualifications
Bachelor's degree (December 2025 graduates will also be considered). A Bachelor's Degree in Marketing, Hospitality Management, or Public Relations is a plus. Two years of experience in event planning. Experience in higher education or nonprofit sectors a plus. Demonstrated exceptional organizational and time management skills Strong written and verbal communication skills Proven problem-solving mindset and ability to adapt under pressure Proficiency in Microsoft Office, specifically Outlook, Excel, and Word. Event management and/or database software experience is a plus. Experience and commitment to customer service and stewardship Ability to work occasional evening and weekend work to support university events Demonstrated ability to work independently and part of a team with a high level of professionalism and discretion Required Information & Deadline Application Deadline:
The position is available immediately and will remain open until filled. To ensure full consideration, application materials must be received by
October 6, 2025.
To Apply:
Complete the online application by clicking on the
APPLY
button at the top of the page. You must submit the following for your application materials to be complete:
Letter of interest addressing all position qualifications Current resume Names and contact information of three professional references may be asked for later, if not previously submitted
Additional Information Department Website:
About Southeast Missouri State University (SEMO):
Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.
SEMO Fact Book SEMO Strategic Action Plan Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at
Depends on Qualifications Location :
Cape Girardeau, MO Job Type:
Full-Time Job Number:
202500323 Division:
University Advancement Department:
University Advancement Opening Date:
09/22/2025
Position Summary Coordinator, Events and Experiences University Advancement Full-Time
The Events and Experiences Coordinator plays a pivotal role in fostering meaningful engagement with external constituents including donors, community leaders, elected officials, and strategic partners by planning and executing high-impact events that elevate the university's mission and visibility. This role demands a proactive, detail-oriented, and collaborative professional who thrives in a fast-paced environment and is passionate about delivering exceptional experiences.
Primary Responsibilities Event Planning & Execution:
Collaborate with event hosts to develop concepts, timelines, budgets, logistics, and guest lists. Coordinate menus, décor, safety/security plans, and other event details to ensure seamless execution Vendor Coordination:
Liaise with on- and off-campus vendors including caterers, AV providers, transportation companies, florists, rental suppliers, and SEMO Facilities Management to deliver high-quality events On-Site Event Management:
Attend and oversee events to manage setup, logistics, guest experience, and troubleshoot issues in real time Stakeholder Communication:
Maintain consistent communication with hosts, internal teams, vendors, and guests to ensure alignment and timely updates Marketing & Promotion:
Assist in developing promotional materials, invitations, and guest lists to drive appropriate attendance and engagement Donor Experience Coordination:
Partner with the Manager of Stewardship & Donor Relations to design and implement impactful donor experiences Post-Event Analysis:
Conduct evaluations to measure success, document attendance, and identify areas for improvement Required Qualifications
Bachelor's degree (December 2025 graduates will also be considered). A Bachelor's Degree in Marketing, Hospitality Management, or Public Relations is a plus. Two years of experience in event planning. Experience in higher education or nonprofit sectors a plus. Demonstrated exceptional organizational and time management skills Strong written and verbal communication skills Proven problem-solving mindset and ability to adapt under pressure Proficiency in Microsoft Office, specifically Outlook, Excel, and Word. Event management and/or database software experience is a plus. Experience and commitment to customer service and stewardship Ability to work occasional evening and weekend work to support university events Demonstrated ability to work independently and part of a team with a high level of professionalism and discretion Required Information & Deadline Application Deadline:
The position is available immediately and will remain open until filled. To ensure full consideration, application materials must be received by
October 6, 2025.
To Apply:
Complete the online application by clicking on the
APPLY
button at the top of the page. You must submit the following for your application materials to be complete:
Letter of interest addressing all position qualifications Current resume Names and contact information of three professional references may be asked for later, if not previously submitted
Additional Information Department Website:
About Southeast Missouri State University (SEMO):
Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.
SEMO Fact Book SEMO Strategic Action Plan Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at