Baker Distributing
Summary
The Facilities Coordinator is responsible for the day-to-day operations of the Corporate Office's infrastructure. This role ensures that the facility is safe, secure, and well-maintained, meeting all environmental, health, and security standards as required by the company, OSHA, and local/federal governing entities. The Facilities Coordinator will oversee the maintenance and repair of equipment, machinery, and electrical and mechanical systems, assist with budgeting and procurement negotiations, and manage vendor accounts/contracts.
Essential Duties and Accountabilities Oversee the maintenance and repair of equipment, machinery, and electrical and mechanical systems. Conduct/facilitate small maintenance projects and manage maintenance schedules. Respond to urgent maintenance calls and draft maintenance reports. Ensure the facility is safe, secure, and well-maintained. Meet environmental, health, and security standards for the company, OSHA, and local/federal governing entities. Assist with budgeting and procurement negotiations. Order supplies and maintain inventory levels for the Corporate Office. Manage national facility vendor accounts/contracts. Create documentation and liaise with contractors. Coordinate staff and office equipment during moves and relocations. Receive and distribute mail for the Corporate Office. Conduct daily walkthroughs of the Corporate Office to ensure all areas are in good condition. Other duties as assigned. Work Environment
The employee is regularly required to work in an office environment Moderate noise (i.e. business office with computers, phone, and printers, light traffic) While performing the duties of this position, employee may travel to Company locations and works in offices and other warehouse/storeroom environments. Position may require employee to travel between sites in all types of weather and employee may be subjected to all types of weather conditions Physical Demands
The employee frequently is required to stand sit or walk, climb, kneel, crouch, or crawl. Ability to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Travel
This position may have occasional travel outside the local area and overnight. Required Education and Experience
High school diploma or equivalent; associate or bachelor's degree in facilities management, business administration, or a related field is preferred. Proven experience in facilities management or a related role. Strong knowledge of building systems, including HVAC, electrical, and plumbing. Familiarity with OSHA regulations and other relevant safety standards. Excellent organizational and multitasking skills. Strong communication and negotiation skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and facilities management software. Skills
Ability to apply adult learning principles in training design, presentation, teaching and evaluation methods Strong live facilitation and public speaking skills Ability to apply effective interpersonal, verbal, and written communication skills Ability to thrive in a fast-paced, constantly changing environment Strong ability to multi-task and deliver on deadline Able to maintain up-to-date knowledge in area of practice Strong organization skills and ability to prioritize and manage multiple tasks Ability to work with diverse population base Ability to analyze and solve problems Ability to work autonomously with initiative
The Facilities Coordinator is responsible for the day-to-day operations of the Corporate Office's infrastructure. This role ensures that the facility is safe, secure, and well-maintained, meeting all environmental, health, and security standards as required by the company, OSHA, and local/federal governing entities. The Facilities Coordinator will oversee the maintenance and repair of equipment, machinery, and electrical and mechanical systems, assist with budgeting and procurement negotiations, and manage vendor accounts/contracts.
Essential Duties and Accountabilities Oversee the maintenance and repair of equipment, machinery, and electrical and mechanical systems. Conduct/facilitate small maintenance projects and manage maintenance schedules. Respond to urgent maintenance calls and draft maintenance reports. Ensure the facility is safe, secure, and well-maintained. Meet environmental, health, and security standards for the company, OSHA, and local/federal governing entities. Assist with budgeting and procurement negotiations. Order supplies and maintain inventory levels for the Corporate Office. Manage national facility vendor accounts/contracts. Create documentation and liaise with contractors. Coordinate staff and office equipment during moves and relocations. Receive and distribute mail for the Corporate Office. Conduct daily walkthroughs of the Corporate Office to ensure all areas are in good condition. Other duties as assigned. Work Environment
The employee is regularly required to work in an office environment Moderate noise (i.e. business office with computers, phone, and printers, light traffic) While performing the duties of this position, employee may travel to Company locations and works in offices and other warehouse/storeroom environments. Position may require employee to travel between sites in all types of weather and employee may be subjected to all types of weather conditions Physical Demands
The employee frequently is required to stand sit or walk, climb, kneel, crouch, or crawl. Ability to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Travel
This position may have occasional travel outside the local area and overnight. Required Education and Experience
High school diploma or equivalent; associate or bachelor's degree in facilities management, business administration, or a related field is preferred. Proven experience in facilities management or a related role. Strong knowledge of building systems, including HVAC, electrical, and plumbing. Familiarity with OSHA regulations and other relevant safety standards. Excellent organizational and multitasking skills. Strong communication and negotiation skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and facilities management software. Skills
Ability to apply adult learning principles in training design, presentation, teaching and evaluation methods Strong live facilitation and public speaking skills Ability to apply effective interpersonal, verbal, and written communication skills Ability to thrive in a fast-paced, constantly changing environment Strong ability to multi-task and deliver on deadline Able to maintain up-to-date knowledge in area of practice Strong organization skills and ability to prioritize and manage multiple tasks Ability to work with diverse population base Ability to analyze and solve problems Ability to work autonomously with initiative