Administrative Externship

Job Description: As a Hospice Administrative Volunteer, you will play a crucial role in supporting the administrative functions of our hospice organization. This role is an excellent opportunity for college students looking to gain real-world experience in a healthcare setting while contributing to a mission of compassion and care. You will work closely with our administrative team to help ensure the smooth operation of our hospice services. Tasks may include: Answering phones Filing Scanning Faxing Data entry Mailings Arts and craft projects Key Responsibilities: Phone and email communication: Handle incoming calls and emails, providing courteous and helpful responses, and directing inquiries to the appropriate staff members. Filing and organization: Maintain organized and easily accessible filing systems for administrative documents, ensuring efficiency in record retrieval. Administrative tasks: Perform general office tasks such as photocopying, scanning, faxing, and maintaining office supplies. Data entry and record keeping: Assist in maintaining and updating patient records, volunteer logs, and other essential documents accurately and confidentially. Assist with mailings: Prepare and send out mailings, including thank-you letters, newsletters, and informational materials. Assist with projects: Assist volunteer coordinator with special projects for our patients such as making cards, writing letters, putting gifts together, etc. Support staff meetings: Attend staff meetings and assist in preparing agendas, taking minutes, and distributing meeting materials. Event support: Assist in planning and organizing hospice events, including fundraisers, awareness campaigns, and volunteer appreciation events. Requirements: Minimum age: 16 In-office interview In-office orientation/training Valid driver's license/ID Qualifications: A commitment to the mission and values of the hospice organization. Strong organizational and communication skills. Attention to detail and the ability to handle confidential information. Proficiency in basic computer skills, including word processing and data entry. Friendly and compassionate demeanor. Reliable and punctual. Ability to work collaboratively in a team and take direction from staff members. Time Commitment: We are very flexible. Volunteers are expected to commit to a minimum of 1 hour per week. This opportunity will help develop skills such as: Compassion Understanding patient care Understanding how a hospice business operates. Working in an office setting Verbal and written communication Basic computer skills How This Opportunity Can Help College Students: Professional experience: Gain practical experience in an administrative role within a healthcare organization, enhancing your resume and career prospects. Skill development: Develop valuable skills in data management, communication, and organization that are transferable to various professions. Networking: Connect with professionals in the healthcare field and build a network that can be beneficial for future job opportunities. Community engagement: Make a meaningful contribution to your local community and experience the rewards of giving back. Flexible schedule: This volunteer opportunity allows for flexible scheduling, making it manageable alongside college coursework and other commitments. Mentorship: Learn from experienced administrators and professionals who can provide guidance and mentorship as you consider your career path. College level courses that may be related to this position: Nursing Administrative work Compensation and Benefits Volunteer retention Gain knowledge of healthcare and how a hospice is run. Attain credit hours (if required by your instructors and/or institution) Work closely with patients, nurses, social workers, hospice staff, etc. The opportunity to make a meaningful impact in the lives of hospice patients and their families. Gain valuable experience in end-of-life care. Ongoing training and support to enhance your skills and knowledge. A supportive and compassionate team environment. If you or someone you know might be interested, please contact Divinity Hospice at 817-438-7463 or tazi@divinityhospice.net.