Middleburg Communities is hiring: Office Coordinator in Vienna

Middleburg Communities is seeking an Office Coordinator to join our Vienna, Virginia office. The Office Coordinator will be responsible for answering incoming calls, directing calls to appropriate team members, mail distribution, as well as general office support with a variety of clerical activities. The ideal candidate will be professional, upbeat, energetic, takes initiative, takes pride in work, can work independently on assigned tasks as well as to accept direction on given assignments and is able to participate in our Mission, lives by our Values, and promotes the Vision of Excellence.

Essential Duties and Responsibilities:

• Respond to the phone in a polite and professional manner, provide callers with the necessary information, welcome individuals entering the office, and direct them to the correct location
• Prepare outgoing documents for shipping, receive, organize, and deliver mail
• Provides day-to-day administrative support and miscellaneous duties as required (binding, copying, scanning, etc.).
• Assist in maintaining a clean, well-stocked, and organized lobby area, conference rooms, and all other common areas
• Order and manage the delivery of meals for meetings, employee engagement events, and assist with the setup and cleanup of the events, as necessary.
• The ability to schedule outside vendors as needed by the organization.
• Depending on business needs, additional duties may be assigned
• Ability to perform duties during regular office hours, in-person, Monday- Friday

Requirements

Desired Skills and Experience:

• High School Diploma or GED
• Minimum 1 year customer service experience
• Excellent phone etiquette, and verbal communication skills
• Punctual and dependable
• Possession of strong organizational skills
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Professional, upbeat, energetic, takes initiative, takes pride in work
• Should be customer service driven
• Knowledge of MS Office (Word, Excel, Outlook, Access)

Physical Requirements: This position primarily performs sedentary office work. Requires the use of computers and telephones. Requires some kneeling and bending for access to files. Occasionally requires lifting 20 pounds or less.

What we can offer you:

• Great benefits - We offer comprehensive health and wellness benefits tailored to meet your needs. Choose from three medical plan options, including a company-funded HSA plan with 100% premium coverage for employees. We also provide subsidized options for additional family members, as well as dental and vision plan choices. Other benefits include paid time off, paid volunteer time, and company-paid holidays, a 401(k) match, employer-paid Life and AD&D insurance, and educational reimbursement to support your growth.
• A job that challenges you - Middleburg strives for excellence in knowledge, service, and integrity. Excellence in knowledge means that Middleburg recruits and trains top-notch Team Members who are experts in their field and who continue to improve their industry knowledge. Team Members work together to provide excellent customer service that exceeds customers' expectations.
• Great Culture - We embrace a culture of responsible leadership at all levels of our organization that encourages initiative to advance our mission and vision. We honor the dignity of all people, embrace differences, value new ideas, demonstrate empathy, and strive to promote a caring and supportive environment for all. Our team is building a better world, one community at a time.

Middleburg Communities is an equal-opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran.