Beacon Hill is hiring: Office Coordinator in Chicago

Overview

A national law firm with a strong reputation for providing progressive, industry-leading legal, business, regulatory, and government relations counsel is seeking an Office Coordinator for its Chicago office. This highly visible role will serve as the first point of contact for the firm, while providing vital administrative support to ensure the smooth functioning of the office.

Responsibilities

• Welcome and direct guests and clients with professionalism and warmth, ensuring a positive first impression.
• Manage incoming calls by answering, screening, and forwarding inquiries; deliver messages accurately and promptly.
• Support administrative needs including filing, copying, scanning, and handling incoming/outgoing mail and deliveries.
• Maintain hospitality spaces and conference rooms; arrange catering and meeting setups as requested.
• Assist with records management, digitization projects, and offsite file storage coordination.
• Track and order office and hospitality supplies to ensure seamless day-to-day operations.

Qualifications

• Prior experience in a receptionist, front desk, or office support role preferred.
• Bachelor's degree preferred.
• Strong multitasking ability with excellent attention to detail and follow-through.
• Professional communication and interpersonal skills, with a welcoming presence.
• Able to work independently while contributing to a collaborative team environment.

Compensation and Benefits

This firm offers a competitive salary, generous Paid Time Off, comprehensive medical/dental/vision insurance, 401(k) program, wellness and caregiving support programs, and access to professional development resources. This is a 5 day on site role.

Equal Opportunity

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Location and Compliance

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.