Office Manager Job at SoCo Harm Reduction Association in Pueblo

Overview

The Office Manager is responsible for overseeing the daily operations of the office to ensure efficiency, organization, and smooth workflow. This position works closely with the CEO/Executive Director and the Bookkeeper to provide financial assistance, requiring a working knowledge of finances in addition to strong administrative and organizational skills. The Office Manager also supports the Board of Directors by preparing reports, attending meetings, and documenting proceedings.

Key Responsibilities

• Manage daily office operations, ensuring a professional and organized environment.
• Provide administrative support to the CEO/Executive Director and leadership team.
• Collaborate with the CEO/Executive Director and Bookkeeper on financial processes, including receipt tracking, invoice processing, and financial documentation.
• Assist with financial reporting tasks as needed to support timely and accurate monthly close-outs.
• Attend monthly Board of Directors meetings, take accurate meeting notes, and prepare materials for distribution.
• Prepare and compile monthly reports for the Board of Directors, including financial updates, board reports, and the executive summary.
• Maintain and organize office files, supplies, and equipment.
• Coordinate scheduling, meetings, and communications as directed.
• Ensure adherence to organizational policies and procedures.
• Serve as a point of contact for staff inquiries related to office operations and financial processes.

Qualifications

• Bachelor’s degree in a related field required (business administration, finance, management, or similar).
• Proven experience as an Office Manager, Administrative Coordinator, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Working knowledge of finances and experience assisting with financial processes.
• Finance: 1–3 years of experience in bookkeeping, budget tracking, or accounting support.
• HR: 1–3 years of exposure to payroll, benefits, or employee records.
• Proficiency in Microsoft Office Suite, SharePoint, and other administrative tools.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to work collaboratively with staff, leadership, and board members.
• This position is office-based, working standard business hours, with occasional flexibility required to meet organizational and board needs.

Full-time, on-site in Pueblo, CO

Salary range: $50,000 – $52,000 annually