Yellow Factory is hiring: Office Manager in New York

Yellow Factory USA is a millwork and fabrication shop specializing in architectural woodworking and custom buildouts. We take pride in delivering precision-crafted products and services to our clients. Our team is dedicated to maintaining the highest standards of quality, safety, and customer satisfaction. We are seeking an experienced Office Manager to join our dynamic team and help run the daily operations of our office.

Position Overview:

We are looking for a highly organized, detail-oriented, and proactive Office Manager. This role requires strong leadership, communication, and multitasking skills to ensure smooth and efficient office operations. The ideal candidate will have experience with bookkeeping, QuickBooks, Excel, payroll, and coordinating between interdepartmental staff. They should also be capable of handling sales and administrative paperwork with accuracy and professionalism. A background in office management within the construction or fabrication industry is a plus.

Key Responsibilities:

• Assisting with developing, implementing, and maintaining office / Company procedures and policies, whilst proactively looking for ways to improve these processes
• Perform basic bookkeeping and financial recordkeeping using QuickBooks.
• Process payroll and maintain accurate employee records.
• Support interdepartmental staff in their daily responsibilities.
• Handle incoming and outgoing sales and administrative paperwork.
• Supporting and overseeing the team in raising and processing external and inter-company transactions, invoices and payments (in multi-currencies)
• Coordinate with other departments to ensure timely completion of tasks and effective communication.
• Working collaboratively to support the team with general administrative tasks and office procedures as needed, including purchasing materials, procuring supplies, and HR matters

Qualifications:

• Proven experience as an Office Manager or in a similar administrative role.
• Minimum of 3 years of experience in office administration, preferably in the construction, fabrication, or design industry.
• Extensive experience in financial control and reporting
• Excellent numeracy skills with attention to detail
• Strong analytical and problem-solving skills
• Competent IT skills (ideally in financial software such as QuickBooks, Office notably Excel, databases etc.)
• The ability to multitask and to work under pressure; always maintaining a cool head and integrity whilst prioritising tasks to ensure deadlines are met
• An ability to work independently and as part of a team
• An appreciation of the need to work with a high level of professionalism and discretion; strong ethics, with an ability to manage confidential data
• Knowledge of basic HR matters and document preparation would be a bonus
• Knowledge of millwork or fabrication processes is a plus.
• Health, dental, and vision insurance
• Paid time off (PTO)
• Opportunities for career growth and professional development in a global company

How to Apply: If you believe you would be a good fit for us, submit your resume and a cover letter outlining your relevant experience and qualifications to info_us@yellow-factory.com

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries: Design Services and Manufacturing