Office Coordinator Job at Motion Recruitment in Pleasanton

A large well-known multinational energy management company is urgently looking to hire an Office Coordinator to join their team in San Leandro, CA.

This is a 6+ month contract to hire on W2 offering a full benefits package.

Required Skills & Experience

• Bachelor's degree
• Possesses 3+ years of experience in an office environment
• Experience with construction billing and lien releases
• Background in collections and accounts receivable
• Familiarity with certified payroll and prevailing wage requirements
• Advanced proficiency in Microsoft Outlook, Teams, and Excel

What You Will Be Doing

• This role supports daily operations, manages office tasks, and serves internal and external customers. The ideal candidate also assists with billing, lien management, collections, and various office duties.
• Manage administrative tasks, including project invoicing, certified payroll, and collections.
• Set up new customers and vendors.
• Create and manage purchase orders.
• Oversee accounts payable using the RSO system (ReadSoft).
• Prepare and maintain reports (e.g., safety, Smartsheets, support requests).
• Contribute to improving office processes to enhance efficiency.
• Perform additional duties as assigned.

You Will Receive The Following Benefits

• Medical Insurance - Four medical plans to choose from for you and your family.
• Dental & Orthodontia Benefits.
• Vision Benefits.
• Health Savings Account (HSA).
• Health and Dependent Care Flexible Spending Accounts.
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance.
• Hospital Indemnity Insurance.
• 401(k).
• Paid Sick Time Leave.
• Legal and Identity Protection Plans.
• Pre-tax Commuter Benefit.
• 529 College Saver Plan.

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.