Mindlance
Duration: 0-6 months
General Office Coordinator - Hours are 7:30-4:30 M-F. Work will begin in the Pleasanton office and move to the San Leandro office on 10/31. No remote or hybrid work. 6-month assignment with possible opportunity for extension, but not guaranteed, based on performance and evaluation.
Schneider Electric is seeking a detail-oriented and personable General Office Coordinator to ensure our workplace operates efficiently and professionally. This role supports daily operations, manages office tasks, and serves internal and external customers.
Responsibilities
- Manage administrative tasks, including project invoicing, certified payroll, and collections
- Set up new customers and vendors
- Create and manage purchase orders
- Oversee accounts payable using the RSO system (ReadSoft)
- Prepare and maintain reports (e.g., safety, Smartsheets, support requests)
- Attend meetings as needed
- Contribute to improving office processes to enhance efficiency
- Perform additional duties as assigned
Qualifications
- Resides in Northern California and commutes daily to the Pleasanton and San Leandro offices
- Possesses 3+ years of experience in an office environment
- Holds a high school diploma or equivalent
- Demonstrates strong organizational and multitasking abilities
- Communicates effectively, both verbally and in writing
- Proficient with office software and equipment, including the Microsoft Suite
- Capable of prioritizing tasks and meeting deadlines
- Works well in a team-oriented environment
Preferred Qualifications
- Experience with construction billing and lien releases
- Background in collections and accounts receivable
- Familiarity with certified payroll and prevailing wage requirements
- Advanced proficiency in Microsoft Outlook, Teams, and Excel
- Experience using Smartsheet software
EEO: Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.