Mauser Packaging Solutions is hiring: Office Administrator in Grand Rapids

Overview

Office Administrator role at Mauser Packaging Solutions.

Responsibilities

• Greet all incoming visitors; assign name badges and safety equipment, as applicable.
• Answer all incoming telephone calls and direct the caller to the appropriate individual/location.
• Receive, sort, and distribute incoming mail. Stamp and sort all outgoing mail.
• Provide day-to-day support to Plant Manager and/or Operations Manager, including maintaining and generating weekly and monthly plant production reports such as Labor Cost per Lb. and weekly temp labor reports.
• Process temp labor timesheets and key temp hours in EHS.
• Monitor and track expenses and report weekly status.
• Prepare, design, and distribute plant-wide communications as directed.
• Plan and coordinate hospitality needs for meetings and trainings (lunches, snacks, etc.).
• Issue employee building access cards to new hires.
• Track employee uniforms.
• Record monthly Plant Safety Reporting Minutes in EHS.
• Process and mail employee birthday cards.
• Assist with publishing Employee of the Month in the monthly newsletter and internal company media.
• Maintain updates, announcements, and news for all team members via communication boards and/or PowerPoint presentations.
• Maintain inventory and ordering of supplies; keep records/files and keep supply closets and common areas clean and organized.
• Various other duties and special projects as assigned.

Requirements

• HS Diploma or equivalent required; College Degree a plus.
• SAP / Workflow experience required; Basware experience highly preferred.
• Microsoft Excel: Experience with spreadsheets and calculations required.
• 3+ years' administrative support experience in a fast-paced environment; minimum 1-2 years in an office/plant environment.
• Strong oral and written communication skills; exceptional interpersonal skills.
• Ability to solve practical problems and work with a variety of variables in situations with limited standardization; good troubleshooting skills.
• Basic mathematical skills (add, subtract, multiply, divide, decimals, fractions).
• Professional conduct, personal responsibility, and ability to work independently or under direction.
• Working knowledge of MS Office; technically adept.
• Must be able to sit for extended periods.

EEO Statement

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

About Us

Mauser Packaging Solutions is focused on innovation and growth. Our mission is to help customers achieve better sustainability with their packaging by giving our people the opportunity to do important work, solve interesting problems, and be part of a diverse, forward-looking team.

We are committed to delivering value, supporting career growth, and maintaining an inclusive work environment. Join us in making a difference.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Packaging and Containers Manufacturing