Office Manager Job at Valmont Industries, Inc. in Cayce

Overview

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1445 Old Dunbar Road West Columbia South Carolina - Why Valmont

We are the modern workforce. Are you ready to move the world forward? Apply now.

Valmont is a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today.

Position Summary

A Brief Summary of This Position: Coatings' Office Manager functions as a key member of the management team assisting the General Manager by following policies and using systems for planning, directing and controlling the accounting functions and practices for the site including accounting systems, internal control, records and reports, management accounting information, credit policy, analysis, budgeting, forecasting, and interpretation of operating statistics and on-site Human Resources including benefits enrollments, staffing, market compensation reviews, employee relations, wellness, and roll-out of company initiatives, training, regulation compliance and policy enforcement as well as payroll reporting and related issues.

Responsibilities

• Prepares and reviews the financial activities of the site. This includes gathering and communicating financial information to the General Manager and Coatings Division Accounting employees.
• Ensure timely and thorough preparation of financial records and reports for use by management and operating personnel in compliance with GAAP, governmental regulations, taxing authorities, and company policies.
• Perform credit checks, approve credit and monitor credit status on new and existing customers, set up of new customers in the AR system; manage collections and credit approvals as appropriate.
• Communicate with GM regarding aging of A/R, process customer invoices, follow up on discrepancies, issue credit memos, and resolve issues with the General Manager as needed.
• Assist in purchasing and general clerical work; maintain effective communication with customers, vendors and employees.
• Ensure output quality and processes in Accounting; assist with tax identification collection as instructed.
• Assist the General Manager in achieving operational and financial objectives; support benefit enrollments and information for FMLA/STD claims; coordinate reasonable accommodations and return-to-work processes.
• Post job openings to comply with the Affirmative Action Plan and ensure wage/hour posters are up to date; maintain HRIS data input for new hires, pay changes, terminations, and leaves of absence.
• Assist with staffing processes, including reviewing applications, interviewing, orientation, E-Verify compliance, training, and performance management; gather market salary data and make recommendations regarding descriptions and compensation.
• Review job descriptions and oversee merit review processes and timely performance appraisals; support disciplinary actions as needed in coordination with HR.
• Ensure accurate general ledger and financial statements; manage vendor contracts and audit controls; oversee purchase requisitions and timely accounts payable processing.
• Verify fixed asset location and ledger alignment; delegate and supervise subordinates; promote training and professional development; maintain customer service focus.
• Protect confidential information; ensure accurate HRIS input and regulatory employment compliance; coordinate site affirmative action plan compliance and audits.
• May act as Co-Coordinator/Co-Champion for site safety program.

Qualifications

• Required: Bachelor’s in a relevant field or Associate’s with 3+ years of experience or 5+ years of relevant quality/experience.
• Strong knowledge of GAAP accounting practices; working knowledge of HR regulatory compliance; ability to communicate effectively.
• Basic understanding of invoicing/accounting; proficiency with Microsoft Office; familiarity with HR functions: Recruiting, Compensation, Benefits, Employee Relations, Regulatory Compliance, Performance Management.
• Approximately 5% travel; HRIS or accounting software experience; safety compliance and effective training capability.

Working Environment and Physical Demands

• Office setting; fast-paced and demanding environment; limited travel.
• Extended sitting; frequent computer use; manual handling up to 15 pounds; attention to ergonomics; vision requirements include near and distance.

Benefits

Valmont offers a comprehensive Total Wellbeing benefit package including healthcare, 401k with company match, PTO, employer-paid life insurance, disability coverage, tuition reimbursement, and voluntary programs. Specific offerings may vary by role/work location.

Other Important Details

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