Office Manager Job at Valmont Industries, Inc. in West Columbia

Overview

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Valmont is a Fortune 1000 company focused on moving the world forward, advancing agricultural productivity and critical infrastructure. We are seeking an Office Manager to join the Coatings division and support the General Manager with accounting, human resources, and operations functions at the West Columbia, SC site.

Location: 1445 Old Dunbar Road, West Columbia, South Carolina 29172-1932

Essential Functions

• Prepares and reviews the financial activities of the site and communicates financial information to the General Manager and Coatings Division Accounting personnel.
• Ensures timely and accurate preparation of financial records and reports in compliance with GAAP, governmental regulations, taxing authorities, and company policies.
• Performs credit checks, approves credit, monitors credit status for new and existing customers, and manages accounts receivable activities. Escalates as needed and assists with collections and joint check agreements.
• Processes customer invoices, follows up on discrepancies, issues credit memos, and involves the General Manager as needed.
• Performs purchasing and general clerical work; maintains effective communication with customers, vendors, and employees.
• Ensures quality and accuracy of outputs in the Accounting area and assists with tax identification and regulatory compliance; supports the General Manager in achieving operational and financial objectives.
• Assists with employee benefits enrollments and compliance-related HR activities, including FMLA/STD processes and return-to-work documentation.
• Posts job openings to support Affirmative Action plans and maintains wage, hour, and regulatory posters up to date.
• Maintains accurate HRIS data for new hires, pay changes, terminations, and organizational changes; collaborates with Division HR and the HR Regional Manager.
• Assists with staffing processes including posting ads, screening applicants, interviewing, onboarding, E-Verify, training, performance management, and development planning.
• Gathers market salary data, reviews job descriptions with incumbents, and supports merit and compensation reviews; communicates discrepancies to Operations Management and the General Manager.
• Works with the HR Manager on appropriate disciplinary actions and the employee relations process.

Required Qualifications

• Preferred Bachelor’s degree in a relevant field or Associate’s degree with 3+ years of experience, or 5+ years of relevant experience.
• Good working knowledge of GAAP and HR regulatory compliance.
• Effective communication and interpersonal skills.
• Basic understanding of accounting for invoicing and proficiency with Microsoft Office Suite.
• Knowledge of HR functions (Recruiting, Compensation, Benefits, Employee Relations, Regulatory Compliance, Performance Management).
• Approximately 5% travel.

Highly Qualified Candidates Will Also Possess

• HRIS or accounting software experience; safety compliance knowledge.
• Effective training capabilities and ability to handle confidential information.
• Valid driver’s license and ability to drive an automatic transmission vehicle.

Working Environment

Office setting with fast-paced and demanding conditions. Minimal travel required. Responsibilities include data entry into HRIS, time tracking, payroll inputs, and handling physical files and computer equipment.

Benefits

Valmont offers a comprehensive Total Wellbeing benefit package, which may include:

• Healthcare (medical, prescription drugs, dental, vision)
• 401(k) with company match
• Paid time off
• Employer-paid life insurance
• Employer-paid disability coverage including maternity leave
• Work-life support and wellness programs
• Tuition Reimbursement up to $5,250 per year

Valmont is an equal opportunity employer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. If you require assistance with the application process, email EEOCompliance@Valmont.com.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Machinery Manufacturing, Industrial Machinery Manufacturing, and Farming

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