Ravago Manufacturing Americas is hiring: Administrative Receptionist in Orlando

Overview

Purpose: Responsible for managing the “guest experience” who creates the all-important “first impression” of Ravago

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Responsibilities

• Welcome visitors and direct them to the relevant office/personnel.
• Carry out clerical duties such as answer, screen, and forward incoming phone calls, respond to emails, and prepare documents, including office correspondence; work in Excel to maintain records; light reporting may be required.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor visitor dashboard, assist with issuing visitor badges and guest parking tags).
• Maintain general office files, including parking files, visitor/guest data, and other files related to the company’s daily office operations.
• Assist in ordering office supplies, equipment, and submit for furniture repair.
• Create work orders for maintenance of office facilities and equipment.
• Assist with local employee engagement events.
• Back up Office Services Coordinator as needed with mail, office supplies, etc.
• Perform other relevant duties such as photocopying, scanning, and faxing as needed.
• All other duties as assigned.

Supervisory Responsibilities

• Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

• Confidentiality is a MUST.
• Ability to operate standard office equipment regularly (fax machine, copy machine, computer).
• Excellent verbal and written communication skills.
• Working knowledge of mail processes (postage machine, UPS, and Federal Express).
• Multi-tasking, organization, and time-management skills with the ability to prioritize tasks.
• Professional appearance, demeanor and presence.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and ability to navigate various online platforms/software.
• Attention to detail.
• Ability to work independently and in a team environment.
• Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

Minimum Qualifications/ Education / Experience / Certifications

• Education: High school diploma; Associates degree preferred.
• Experience: Proven work experience as a receptionist/front office representative or similar role preferred; 3+ years office administration experience preferred; hands-on experience with office equipment (e.g., computers, copy machines, printers).
• Licenses / Certifications: Valid driver’s license – required.
• Language: Proficiency in English required; Bi-Lingual – Spanish or Portuguese is a plus.

Work Environment / Conditions

• Must be adaptable to work in a shared space, with/without constant noise, with/or without the use of a private office.
• Position is onsite full time – Monday – Friday 8 AM – 5 PM.

Notice To Applicants

Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Plastics Manufacturing

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