LHH
This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Executive Recruiter- #Hiring: Human Resources, Supply Chain & Logistics, Operations, Engineering! Location: San Jose, CA
Pay Rate: $60/HR - $70/HR
Overview We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join the team on a contract basis. This role provides high-level administrative support to senior executives, ensuring smooth day-to-day operations through effective calendar management, communication coordination, travel planning, and document preparation.
Key Responsibilities Calendar Management: Schedule appointments, meetings, and manage executive calendars to optimize time and priorities.
Communication Management: Screen and direct phone calls, manage incoming emails and correspondence, and serve as a liaison between executives and internal/external stakeholders.
Meeting & Event Coordination: Arrange and coordinate meetings, conferences, and events, including preparing agendas, recording minutes, and distributing follow-ups.
Document Preparation: Draft, edit, and format correspondence, reports, presentations, and other documents using Microsoft Office Suite.
Travel Arrangements: Book flights, accommodations, and transportation; prepare detailed itineraries and manage travel logistics.
Record Keeping: Maintain organized filing systems for documents, records, and reference materials.
Office Support: Order supplies, manage office inventory, and welcome visitors professionally.
Project Assistance: Support special projects and ad-hoc tasks as needed.
Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
Research: Conduct research and gather information to support executive decision-making.
Qualifications 5+ years of experience in a support role to senior-level executives.
Bachelor’s Degree required.
Exceptional teamwork, communication, and interpersonal skills .
Ability to work independently with minimal supervision .
Highly organized and efficient , with extraordinary attention to detail and ability to prioritize tasks .
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite
High level of professionalism, integrity, and discretion .
Superior interpersonal skills for effective collaboration across teams.
Search managed by: Carly Dilworth
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
#J-18808-Ljbffr