Boston University
ADMINISTRATIVE ASSISTANT, School of Medicine, Dean's Office
Boston University, Boston, Massachusetts, us, 02298
Overview
Administrative Assistant, School of Medicine, Dean's Office at Boston University. This role performs a wide range of professional, administrative, and support tasks for the Office of Finance and Grants Administration (OFGA) and provides direct support to Department Administrators within the team. The position involves coordination, planning, and effective communication with multiple departments across the medical campus as well as BU central offices. Responsibilities
Place orders and process invoices. Coordinate with ISSO and prepare required documents for visa applications. Arrange travel for OFGA staff. Submit ISR and FSR requests. Manage IT service requests and assist with related tasks. Process check deposits and handle petty cash and honorariums. Support activities related to faculty recruitment. Assist with internal documentation and reporting efforts. Perform other tasks as assigned by the direct manager and the Director of OFGA. Experience with maintaining and updating websites is a plus. Qualifications
Associate’s degree required; bachelor’s degree preferred. 1-3 years of relevant experience. Strong proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Excellent verbal and written communication skills. Experience with social media and website management preferred. Prior experience in an academic or research environment is a plus. Ability to handle confidential information with discretion and professionalism. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. Job Details
Location: Boston, MA, United States Posted Date: 8/11/2025 Salary Grade: Grade 45 Position Type: Full-Time/Regular
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Administrative Assistant, School of Medicine, Dean's Office at Boston University. This role performs a wide range of professional, administrative, and support tasks for the Office of Finance and Grants Administration (OFGA) and provides direct support to Department Administrators within the team. The position involves coordination, planning, and effective communication with multiple departments across the medical campus as well as BU central offices. Responsibilities
Place orders and process invoices. Coordinate with ISSO and prepare required documents for visa applications. Arrange travel for OFGA staff. Submit ISR and FSR requests. Manage IT service requests and assist with related tasks. Process check deposits and handle petty cash and honorariums. Support activities related to faculty recruitment. Assist with internal documentation and reporting efforts. Perform other tasks as assigned by the direct manager and the Director of OFGA. Experience with maintaining and updating websites is a plus. Qualifications
Associate’s degree required; bachelor’s degree preferred. 1-3 years of relevant experience. Strong proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Excellent verbal and written communication skills. Experience with social media and website management preferred. Prior experience in an academic or research environment is a plus. Ability to handle confidential information with discretion and professionalism. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. Job Details
Location: Boston, MA, United States Posted Date: 8/11/2025 Salary Grade: Grade 45 Position Type: Full-Time/Regular
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