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Los Angeles Metro

PRINCIPAL CONTRACT ADMINISTRATOR (ACQUISITION MANAGEMENT SERVICES)

Los Angeles Metro, Los Angeles, California, United States, 90079

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Overview

PRINCIPAL CONTRACT ADMINISTRATOR (ACQUISITION MANAGEMENT SERVICES)

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Los Angeles Metro . Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Performs complex work in support of contract administration activities for Metro's acquisition of goods and services. Responsibilities

Leads the planning, development, and execution, including reviews and comments, on Requests for Proposals (RFPs) and Invitations for Bids (IFBs), as necessary Meets with internal and external clients to anticipate requirements Establishes evaluation criteria Prepares packages for advertising, printing, and distribution Conducts pre-bid and pre-proposal meetings to answer questions and set schedules Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and makes awards recommendations and formalizes awards Prepares various contract award letters and notices Responds to bid and proposal award protests Participates in initial contractor and consultant conferences Conducts negotiations as necessary Completes final draft of contracts Responsible for contract management activities after award Liaises with Metro's vendors and internal clients Maintains all records associated with an acquisition Supports Metro's diverse and economically disadvantaged programs, as well as other initiatives as assigned Reviews and approves invoices and payments Negotiates and approves change orders, task orders, contract work orders, and contract modifications Coordinates escrow agreements Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration Monitors contract compliance Assists in developing claim strategies designed to minimize damage assessment and effect on schedules Arranges and participates in final inspection and prepares closeout documents Prepares monthly status reports, summaries, and other correspondence Briefs management on assigned projects and give oral presentations as applicable Provides guidance and assistance to lower-level employees Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; maintains accountability for the safety performance of all assigned employees Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. Education

Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred Experience

Five years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment Certifications/Licenses/Special Requirements

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred Preferred Qualifications

Experience developing and executing RFPs and IFBs for multi-million-dollar solicitations Experience analyzing market trends and performing cost/price analysis Experience leading negotiation plans, executing change orders, and administering contract modifications Experience applying and administering applicable local, state, and federal laws, including Buy America provisions Essential Knowledge

Theories, principles, and practices of public procurement, supply chain management, contract administration and public agency practice Applicable local, state, and federal laws, rules, regulations and policies pertaining to public procurement Financial and mathematical analysis, and statistical research Theories, principles, and practices of project management Principles of supervision Applicable business software applications Skill in

Performing complex contract administration and management work Planning, organizing, and coordinating the work of an integrated project team Interviewing and evaluating contract proposal respondents Acquiring and analyzing information, identifying problems, and making decisions Exercising sound judgment and creativity in making decisions Determining strategies to achieve goals Influencing, mediating, and negotiating Communicating effectively both orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Ability to

Serve as liaison across the organization to improve policies and procedures Think and act independently Meet tight time constraints Handle highly confidential material Represent Metro before the public Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBs Perform cost analysis Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets Overseeing, training, and motivating assigned staff Travel to offsite locations Read, write, speak, and understand English Working Conditions

Typical office setting Close exposure to computer monitors and video screen Physical Requirements

Sitting at a desk or table Operate a telephone or other telecommunications device Type and use a keyboard and mouse to perform computer-based functions Communication in English Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Fair Chance hiring practices apply.

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