Simplicity Group
Position
Title:
Office Manager / Executive Administrator Reports to:
Chief Operating Officer Department:
Administration Location:
475 Springfield Ave, Summit, NJ 07901; in-office position Classification:
Full-time; Exempt Summary / Job Objective
This is a key position that will have 2 main areas of focus: Office Manager and Executive Administrator. As the Office Manager for our Summit, NJ headquarters, this position will be responsible for greeting all clients and visitors as well as ensuring the office runs smoothly. As the Executive Administrator, this role will complete all administrative duties for the Simplicity Executive Team as requested. S/he may be responsible for the Executive Team’s travel and expense coordination. Essential Job Functions
This position requires: lifting up-to 25 lbs, repetitive movements used for typing/texting/dialing, the ability to sit and/or stand for up-to 8 hours/day. Office Manager
Acts as Corporate Office “go-to” person for all trouble-shooting and solution finding Ensure the office runs smoothly and efficiently Organize office operations and procedures Identify opportunities for process and office management improvements, and design and implement new systems Coordinate Office activities to help drive and support Company culture Monitor and maintain (i.e., stock) office and kitchen supplies and research advantageous deals or suppliers Act as point person for maintenance, mailing, shipping, supplies, equipment, and errands Partner with HR to maintain office policies as necessary Coordinate with IT department on all office equipment and security, as applicable Perform receptionist duties: greet visitors, and answer and direct phone calls as needed Receive and sort incoming mail and deliveries, and manage outgoing mail Maintain a safe and secure working environment Executive Administrator
Assist with Executive Team Travel (as requested) and process Executive Teams’ expenses Coordinate visitor travel requirements and communications Organize and schedule meetings and appointments as requested; both onsite and external Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, and assisting in company meetings and events Other duties as required Qualifications
Experience in an office setting, supporting C-Suite Executives is a must Experience in an insurance/financial services company is preferred Must possess a high degree of discretion, a high level of professionalism, and a strong sense of urgency Must possess strong computer skills (proficient in PowerPoint, Word and Excel) and must be able to adapt quickly to a changing environment Proficient in Google Workspace and Gmail a plus Full comprehension of office management systems and procedures Exemplary planning and time management skills General IT experience / knowledge a plus Project Management experience a plus An advanced degree is highly preferred Core Competencies
Proven attention to detail a must Confident, self-assured and comfortable presenting to senior management Excellent verbal and written communication skills, superior interpersonal skills, superior judgment and decision-making capability Ability to handle multiple priorities and to solve problems while maintaining a positive attitude Strong listening skills Welcomes change as an opportunity to grow, entrepreneurial in nature Self-starting and takes initiative naturally Cohesive team worker and open minded to the ideas of others Transparent and open in all aspects of problem and incident management Willing to take on new and additional responsibility quickly Proven ability to work with confidential information with discretion Compensation & Benefits
Compensation (based on experience) Base salary: $65,000 - $75,000 This is an exempt position Annual performance bonus target: 10% Benefits
Employee benefits (medical, dental, vision, life insurance, other) 401k with employer match Paid Time Off Paid parking Limited travel may be required; after-hours or weekend requests may be needed to handle urgent matters.
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Title:
Office Manager / Executive Administrator Reports to:
Chief Operating Officer Department:
Administration Location:
475 Springfield Ave, Summit, NJ 07901; in-office position Classification:
Full-time; Exempt Summary / Job Objective
This is a key position that will have 2 main areas of focus: Office Manager and Executive Administrator. As the Office Manager for our Summit, NJ headquarters, this position will be responsible for greeting all clients and visitors as well as ensuring the office runs smoothly. As the Executive Administrator, this role will complete all administrative duties for the Simplicity Executive Team as requested. S/he may be responsible for the Executive Team’s travel and expense coordination. Essential Job Functions
This position requires: lifting up-to 25 lbs, repetitive movements used for typing/texting/dialing, the ability to sit and/or stand for up-to 8 hours/day. Office Manager
Acts as Corporate Office “go-to” person for all trouble-shooting and solution finding Ensure the office runs smoothly and efficiently Organize office operations and procedures Identify opportunities for process and office management improvements, and design and implement new systems Coordinate Office activities to help drive and support Company culture Monitor and maintain (i.e., stock) office and kitchen supplies and research advantageous deals or suppliers Act as point person for maintenance, mailing, shipping, supplies, equipment, and errands Partner with HR to maintain office policies as necessary Coordinate with IT department on all office equipment and security, as applicable Perform receptionist duties: greet visitors, and answer and direct phone calls as needed Receive and sort incoming mail and deliveries, and manage outgoing mail Maintain a safe and secure working environment Executive Administrator
Assist with Executive Team Travel (as requested) and process Executive Teams’ expenses Coordinate visitor travel requirements and communications Organize and schedule meetings and appointments as requested; both onsite and external Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, and assisting in company meetings and events Other duties as required Qualifications
Experience in an office setting, supporting C-Suite Executives is a must Experience in an insurance/financial services company is preferred Must possess a high degree of discretion, a high level of professionalism, and a strong sense of urgency Must possess strong computer skills (proficient in PowerPoint, Word and Excel) and must be able to adapt quickly to a changing environment Proficient in Google Workspace and Gmail a plus Full comprehension of office management systems and procedures Exemplary planning and time management skills General IT experience / knowledge a plus Project Management experience a plus An advanced degree is highly preferred Core Competencies
Proven attention to detail a must Confident, self-assured and comfortable presenting to senior management Excellent verbal and written communication skills, superior interpersonal skills, superior judgment and decision-making capability Ability to handle multiple priorities and to solve problems while maintaining a positive attitude Strong listening skills Welcomes change as an opportunity to grow, entrepreneurial in nature Self-starting and takes initiative naturally Cohesive team worker and open minded to the ideas of others Transparent and open in all aspects of problem and incident management Willing to take on new and additional responsibility quickly Proven ability to work with confidential information with discretion Compensation & Benefits
Compensation (based on experience) Base salary: $65,000 - $75,000 This is an exempt position Annual performance bonus target: 10% Benefits
Employee benefits (medical, dental, vision, life insurance, other) 401k with employer match Paid Time Off Paid parking Limited travel may be required; after-hours or weekend requests may be needed to handle urgent matters.
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