Career Group is hiring: Administrative Assistant in San Francisco

An industry-leading global private equity firm is seeking an Administrative Assistant to support a Managing Director and their team. This is a unique opportunity to join a dynamic, fast-paced environment where excellence, collaboration, and integrity are valued at every level.

About the Role:

As an Administrative Assistant, you will play a key role in supporting senior leadership through seamless scheduling, communication, and coordination. This position requires a proactive individual with strong organizational skills, professionalism, and discretion. You’ll work closely with internal stakeholders, clients, and other executive assistants across the firm.

Key Responsibilities:

• Manage calendars for the Managing Director and team, including scheduling internal and external meetings
• Serve as a primary point of contact and gatekeeper for calls and scheduling requests
• Coordinate travel arrangements (domestic and international), including flights, hotels, and car service
• Process and track detailed expense reports and reimbursements
• Book meeting rooms, greet guests, and manage visitor logistics
• Support other professionals and team members as needed
• Maintain and organize files and handle ad hoc projects with efficiency and discretion

What We’re Looking For:

• 4+ years of administrative experience supporting multiple professionals in a fast-paced setting
• Experience in the finance industry required
• Strong communication skills and emotional intelligence
• Exceptional attention to detail and organizational skills
• Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities
• Discretion and a high degree of professionalism and confidentiality
• Tech-savvy with proficiency in Microsoft Office Suite; familiarity with Concur is a plus
• Independent, proactive, and dependable with strong follow-through

Salary Range: $110,000.00/yr - $120,000.00/yr

Schedule: 5 days onsite with some flexibility

EEO Statement: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.