Career Group is hiring: Administrative Assistant in San Francisco

A prestigious real estate investment firm is seeking a polished and proactive Administrative Assistant for a temp-to-hire, on-site opportunity at their San Francisco headquarters. This role is ideal for a highly organized, detail-oriented individual who thrives in a professional, fast-paced environment and is looking to grow long-term with a close-knit, high-performing team.

Responsibilities:

• Serve as the first point of contact: greet guests, answer incoming calls, and maintain a tidy reception area.
• Handle incoming and outgoing mail and packages (USPS/UPS/FedEx); coordinate courier services as needed.
• Monitor and replenish office and kitchen supplies; assist with light kitchen duties (coffee, dishwasher, restocking).
• Manage and coordinate multiple calendars, including the company-wide calendar.
• Schedule meetings and book conference rooms using Zoom Rooms/Neat Tablet.
• Prepare and process expense reports.
• Assist with electronic signature requests and approvals.
• Support special projects and event planning, including logistics for the annual holiday party.
• Act as a reliable backup to the Executive Assistant during absences.
• Make domestic travel arrangements, including flights, hotels, and itineraries.
• Liaise with IT for equipment repairs, upgrades, and appointments.

Requirements:

• 2–3 years of administrative experience in a professional office setting.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Strong communication skills, both verbal and written.
• Professional demeanor, discretion, and a warm, welcoming attitude.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities with a proactive, problem-solving approach.
• Comfortable working fully on-site, Monday through Friday.

Salary:

85,000-100,000 yr

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd.

We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

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