Senior Administrative Assistant Job at Global Technical Talent in Marlborough

Job Title

Senior Administrative Assistant

Alternate Job Titles: Executive Administrative Coordinator, Senior Executive Assistant, Corporate Office Administrator, Executive Support Specialist, Global Admin Support Coordinator

Location

Marlborough, MA

Onsite Flexibility

Hybrid (Onsite every Tuesday in Marlborough + occasional Framingham days in September)

Contract Details

• Position Type: Contract
• Contract Duration: ~5.5 months
• Start Date: As soon as possible
• Pay Rate: $37.81/hour
• Shift/Hours: 36.25 hours/week (may vary based on business needs)

Job Summary

The Senior Administrative Assistant will provide executive-level support to three VPs in Global Sourcing and Procurement. This hybrid role requires a high level of professionalism, discretion, and multitasking in a fast-paced environment. The ideal candidate will bring expertise in calendar management across time zones, executive travel coordination, and document creation for leadership initiatives.

Key Responsibilities

• Manage multiple calendars, including across Canada and Europe time zones
• Schedule appointments, organize meetings, and handle logistics (catering, rooms, follow-ups)
• Arrange domestic and international travel itineraries; process expense reports
• Create and update PowerPoint presentations and administrative spreadsheets
• Coordinate leadership roundtables and department meetings
• Serve as proxy in corporate systems as needed
• Back up other administrative professionals as necessary
• Maintain accurate records and oversee file systems
• Support trainings, conferences, and departmental communications

Required Experience

• Proven experience in a corporate administrative support role
• Calendar management across time zones
• Executive-level travel planning and expense processing

Nice-to-Have Experience

• Administrative support within global or retail organizations
• Event planning or leadership support roles

Required Skills

• Advanced Microsoft Office proficiency (PowerPoint, Excel, Outlook, Word)
• Excellent written and verbal communication
• Strong organizational and multitasking ability
• Discretion with sensitive/confidential information
• High attention to detail and adaptability
• Ability to collaborate across departments and teams

Preferred Skills

• Experience supporting multiple executives simultaneously
• Familiarity with proxy roles and administrative systems

Additional Skills

• Strong relationship-building and problem-solving capabilities
• Resourcefulness and ability to prioritize in a high-pressure environment

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Fund

About the Client

A Fortune 500 leader in off-price apparel and home fashion retail, with 4,500+ stores in nine countries. The company prioritizes inclusive workplaces and community responsibility, delivering unbeatable value and variety in every location and online platform.

About GTT

GTT is a minority-owned staffing firm and subsidiary of Chenega Corporation, a Native American-owned company. As part of an economically disadvantaged enterprise, GTT promotes diverse and inclusive staffing across North America. Clients include major companies in finance, retail, biotech, and more.

Job Number & Hashtags

Job Number: 25-26746
#gttic #gttjobs