Legal Office Services Assistant Job at Metasys Technologies in San Francisco
Metasys Technologies, San Francisco, CA, United States, 94199
Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.
Legal Office Services Assistant
San Francisco, CA (onsite) 3 Months Contract
Overview
Client is seeking a Reception & Hospitality Assistant to support front desk operations and provide administrative and hospitality services within a legal office. This dual-role position includes greeting guests, managing phones, scheduling meetings, maintaining common areas, and supporting legal staff. Temp-to-engage opportunity with potential for conversion after 2–3 months.
Responsibilities
Greet and assist all visitors, guests, and employees with professionalism
Answer and route incoming calls per firm phone etiquette
Schedule and prepare meeting rooms (supplies, video conferencing, catering, etc.)
Assist with food/beverage setup, conference room cleanup, and kitchen/pantry stocking
Maintain appearance and cleanliness of the lobby and reception areas
Perform light clerical duties including document prep, file/calendar maintenance, and appointment scheduling
Prepare legal documents and correspondence as needed
Support attorneys, paralegals, and legal staff with administrative tasks
Track staff whereabouts for visitor and call management
Maintain guest security procedures and assist with visitor badges/property
Act as firm concierge (local area info, dining options, etc.)
Participate in firm/community events and initiatives
Order and organize office and kitchen supplies
Perform other duties as assigned
Requirements
High school diploma required; Associate or Bachelor’s degree preferred
3+ years of relevant business experience, preferably in a legal office
Admin and switchboard experience strongly preferred
Proficient in MS Word and Excel
Strong customer service and communication skills
Detail-oriented and able to multitask in a fast-paced environment
Familiarity with office/technical equipment
Business casual attire required
Must be able to commute to 555 Mission Street, San Francisco, CA (no parking or reimbursement; public transport or paid parking options nearby)
No driving or COVID-related requirements
May involve walking to/from temporary space during renovations
Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.