Receptionist Job at Metasys Technologies in Irvine

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Receptionist – Irvine, CA (Onsite) • 5 months with possible extension • Hours: Monday–Friday, 8:30 AM – 5:30 PM (40 hours/week)

Summary

As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting and assisting visitors, answering calls, setting up and maintaining meeting rooms, some housekeeping tasks and other duties.

Must-Have Skills

• Strong communication skills
• Excellent organizational abilities
• Comfortable working with new technologies
• Flexible in handling various tasks and situations
• Adaptable to changing environments and priorities

Nice-to-Have Skills

• Willingness to learn and explore new technologies
• Basic understanding of digital tools or platforms

Qualifications

Years of Experience: Minimum 2 years in a receptionist or front desk role
Education: High School Diploma or GED equivalent

Software Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experienced in Outlook for email and inbox management
• Skilled in calendar scheduling and coordination

Typical Working Day

Reservation Coordination

• Manage meeting room bookings and ensure availability for scheduled appointments
• Coordinate reservations for internal and external guests as needed

Office Amenities & Setup

• Ensure meeting rooms are properly set up with required amenities
• Monitor and restock pantry snacks and supplies
• Assist with general office maintenance and cleanliness

Visitor Management

• Handle visitor check-ins and ensure proper registration
• Provide assistance to guests and direct them to appropriate contacts

Catering Support

• Coordinate with catering services and guide them on setup locations
• Assist with food deliveries and ensure proper placement

Mail and Package Handling

• Receive, track, and distribute incoming packages
• Manage outbound mail and courier requests

Reception Duties

• Answer and direct phone calls
• Respond to general inquiries from clients and employees
• Support administrative tasks such as filing, scheduling, and documentation

Facility Support

• Load and unload the dishwasher
• Clean and organize common areas
• Assist with maintenance requests and coordinate with building services

Employee & Client Assistance

• Provide support for employee or client needs related to office logistics
• Ensure a professional and helpful front desk presence

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.