Office Manager Job at Catholic Coalition for Special Education in Kensington

Overview

Position: Office Manager / Administrative support for CCSE. You will be the engine behind CCSE’s fundraising, programs, and daily office flow. You will partner with the Executive Director and Associate Director in donor management, program management, event logistics, and general administration to help fulfill our mission.

Responsibilities

• Fundraising & Events – Provide administrative support for donor cultivation and fundraising; support events logistics for the Annual Spring Benefit, Golf Tournament, Holy Hour/Happy Hour, and related activities; supervise volunteers at CCSE events as needed.
• Programs – Prepare grant agreements, award letters and related communications; handle inquiries from school Presidents, Principals, faculty, parents, and donors by email and phone; log and track all inquiries in the CRM; provide logistical and administrative support for the Fall Family Festival & Grant Awards Ceremony, including guest check-in.
• General Administration – Prepare materials for Board meetings and special events; greet visitors, answer telephones, maintain office supplies; manage incoming/outgoing mail, scanning, copying, filing, and miscellaneous tasks.

Required Qualifications

• Bachelor’s degree or equivalent administrative experience
• Proficiency with CRM systems (eTapestry and GreaterGiving preferred)
• Advanced skills in MS Excel, Word, Teams, Asana and Zoom
• Exceptional written/verbal communication; meticulous proofreading
• Ability to work autonomously and juggle multiple projects in a fast-paced environment
• Demonstrated discretion and confidentiality
• Strong organizational skills for planning and supporting events

Preferred Skills

• Experience with PowerPoint, Publisher, Canva, and emerging technologies
• Hands-on event-planning or volunteer-coordination experience
• Prior nonprofit or development office experience
• Familiarity with Catholic Church mission and culture
• Interest in special education or disabilities advocacy
• Keen attention to detail

Work Environment & Schedule

• On-site, 20 hours per week (flexible schedule around major events)
• Occasional evening and weekend availability for event support
• Adaptable to shifting priorities and eager to learn new processes

How to Apply

To apply, email resume and cover letter to employment@ccse-maryland.org

About CCSE

Catholic Coalition for Special Education (CCSE) is an equal opportunity employer. Our mission is to advocate for and facilitate an appropriate, inclusive, high quality education for students with developmental and/or intellectual disabilities in the Washington D.C. and Baltimore region Catholic schools to enrich their lives, schools, and the broader community.

www.ccse-maryland.org